S201--MONTHLY CLEANING FOR PHARMACY IV ROOM STRAIGHT SMALL BUSINESS SET-ASIDE
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting quotes for monthly cleaning services for the Pharmacy IV Room at the Manchester VAMC in Manchester, NH. This requirement is a Total Small Business Set-Aside for specialized cleaning adhering to USP 797/800 standards. Quotes are due by May 7, 2026.
Scope of Work
The contractor will provide comprehensive "triple top-down" cleaning for three distinct pharmacy compounding cleanroom spaces (Anteroom, Chemo hood room, IV compounding positive pressure room), totaling approximately 320.4 square feet of floor space. Services must comply with VA pharmacy policy and USP 797/800 cleanroom regulations. This includes cleaning and sanitizing ceilings, walls, floors, designated surfaces, equipment (including refrigerators), doors, glass windows, bins, and shelves using specified agents (Vesphene, LPH, Peridox) and IPA. The contractor is responsible for providing all necessary materials, equipment, tools, and supplies, including distilled water for mixing chemicals on-site. Personnel must be trained in USP 797/800 guidelines and disinfection techniques. Availability for emergent, off-schedule cleanings is required, and offerors must include a "per-event" rate for these services in their quote. A Quality Control and Assurance program is also a key deliverable.
Contract & Timeline
- Type: Combined Synopsis/Solicitation (RFQ)
- Duration: One base year (12 months) with four (4) option years
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- NAICS Code: 561720 (Cleaning Services), Small Business Size Standard: $22.0 million
- Place of Performance: Department of Veterans Affairs, Manchester VAMC, 718 Smyth Road, Manchester, NH 03104-7007
- Submission Deadline: May 7, 2026, 4:00 PM Eastern Time, New York, USA
- Submission Method: Email quotes to Janice.Jones@va.gov
- Offers Firm: 60 calendar days
Evaluation Criteria
Award will be based on the offeror's full capability to perform the scope of work at the lowest price. Key factors include verifiable Small Business status and past performance demonstrating experience with ISO-classified areas and cleanroom procedures.
Key Clarifications & Requirements
- Wage Determination: U.S. Department of Labor Wage Determination No. 2015-4019, Revision No. 32, for Hillsborough County, NH, applies and must be adhered to for labor costs.
- Distilled Water: Vendors must provide their own distilled water; mixing of chemicals can occur within the cleanroom suite.
- Security Clearance: Contractor personnel require NACI background investigations. Escorted access from the pharmacy entrance will be permitted while background checks are processed.
- Site Visit: No formal site visit is scheduled prior to the submission deadline.
- Scope: There are no changes in the scope of work from previous requirements.
- Post-Award Submittals: Required documentation includes SDS sheets for all chemicals, personnel security materials (fingerprints, e-QIP), documentation of personnel competency for USP 797/800, and a Quality Control & Assurance Program. The number of custodians required is determined by the vendor.
- Terms & Conditions: Offerors must include a statement accepting all terms and conditions or list any exceptions.