Sole Source Action - Montana Federal Buildings (Butte, Bozeman, & Billings)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The General Services Administration (GSA), Public Buildings Service (PBS) has issued a Special Notice indicating its intent to award a sole-source, firm-fixed price contract to Phoenix Management, Inc. (PMI) for full facility services at three Federal buildings in Butte, Bozeman, and Billings, Montana. This action is under the authority of FAR 6.103-1, citing "only one responsible source." While not a request for proposals, other Total Small Business firms believing they can perform these services are invited to submit a capability statement by March 27, 2026.
Purpose
GSA anticipates awarding a contract to PMI, the incumbent contractor (Contract No. 47PJ0019D0009), for continued full facility services. This notice serves as market research to determine if a competitive procurement is appropriate. A solicitation will only be issued if the Government determines it based on responses received.
Scope of Work
The requirement is for comprehensive full facility services, including operations and maintenance, custodial (with an exception for Battin U.S. Courthouse), grounds maintenance, landscaping, snow and ice removal, integrated pest management, and other facility-related services. The contractor will be responsible for managing, supervising, and providing all labor, materials, equipment, and supplies for the efficient operation, maintenance, and repair of various building systems. These systems include, but are not limited to, electrical, mechanical, plumbing, HVAC, fire protection, architectural, structural, building monitor and control, storm drainage, water, roofing, boiler, cooling towers, photovoltaic, and grounds irrigation systems.
Locations
Services are required at the following Federal buildings in Montana:
- Butte: Mike Mansfield Federal Building and U.S. Courthouse (400 N Main Street, Butte, MT 59701-8866)
- Bozeman: Federal Building and U.S. Post Office (10 E Babcock Street, Bozeman, MT 59715-6202)
- Billings: James F. Battin U.S. Courthouse (2601 2nd Avenue North, Billings, MT 59101)
Contract & Timeline
- Contract Type: Firm-Fixed Price
- Set-Aside: Total Small Business
- Period of Performance: Anticipated base period of five months (May 1, 2026, through September 30, 2026), with options to extend monthly for up to an additional seven months. The draft PWS indicates seven option periods extending through April 30, 2027.
- Capability Statement Due: March 27, 2026, 10:00 a.m. Mountain Time
- Published: March 21, 2026
Capability Requirements for Competitive Consideration
To be considered for a competitive process, interested entities must demonstrate the ability to perform the full facilities services for the anticipated period of performance with limited or no transition. Required capabilities include:
- Providing services for operations and maintenance, landscaping, grounds maintenance, custodial, snow and ice removal, and integrated pest management.
- A staffing plan and capability to hire/onboard employees within one week.
- Capability to award subcontracts within one week after award.
- Snow removal work plan, preventative maintenance plan, safety plan, water treatment plan, and quality control program.
- Ability to complete a thorough review and inspection of existing systems to generate a deficiency list.
- Obtaining background investigations and security clearances for all personnel by May 1, 2026.
Additional Notes
This special notice is for informational and market research purposes only and is not a request for proposals or a commitment by the Government. The Government will not be responsible for any costs incurred in response to this notice. Submissions should be sent to Dylan White at dylan.white@gsa.gov.