SOLID WASTE AND RECYCLING FOR OMAHA VA MEDICAL CENTER

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for Solid Waste & Recycling Services at the VA Nebraska Western Iowa Healthcare System (NWIHCS) Omaha Division. The solicitation details the requirements for the removal of non-infectious and recyclable waste.

• Provide labor, tools, equipment, and materials for waste removal.

• Ensure safe access for VA employees to dispose of waste.

• Obtain necessary licenses and permits.

• Removal of non-infectious waste and non-edible garbage on a twice-weekly basis (Tuesday and Friday).

• Provision of specific container sizes: 1 Self-Contained Compactor/Container Unit (2 cubic yards with 35 cubic yard capacity for non-infectious waste), 1 stationary Compactor/Container Unit (2 cubic yards with 40 cubic yard capacity for recyclable waste), 1 three cubic yard container for Fisher House (weekly service), 1 eight cubic yard container for Building 9 (twice-weekly service), 96 gallon Blue Toters for recycling, 20 cubic yard container for PT building (weekly service), and intermittent 20 and 30 yard open-top containers.

• Maintenance and repair of provided equipment at no charge.

• Weight tickets to be provided with monthly invoices.

• Contractor accepts trash at their risk; Government is not liable for injury or disease from handling.

• If compactors become full before scheduled pickup, Contractor must remove within 3 hours of call-in.

• Compliance with Federal, State, City, and County laws for waste removal.

• Containers must be fully enclosed, rat-proof, leak-proof, fire-retarding, kept clean, sanitized, and deodorized.

• Contractor shall not store filled trash containers on site.

• Department of Labor (DOL) Wage Determination applies.

• This is an Indefinite Quantity Contract.

• Minimum guaranteed amount: $2,500.00

• Total maximum ceiling amount: $125,000.00 for the lifetime of the contract.

• Contract Maximum: $600,000.00 for the lifetime of the contract.

• Period of Performance: Five (5) ordering periods, each one year in duration:

  • Ordering Period 1: 06/01/2026 - 05/31/2027
  • Ordering Period 2: 06/01/2027 - 05/31/2028
  • Ordering Period 3: 06/01/2028 - 05/31/2029
  • Ordering Period 4: 06/01/2029 - 05/31/2030
  • Ordering Period 5: 06/01/2030 - 05/31/2031

• Offer Due Date: 05-04-2026 at 10:00 AM CDT.

• Offers must be submitted electronically via email to Becky De Los Santos.

• Offerors must include a signed SF 1449, signed SF30 forms (if applicable), and narrative information demonstrating ability to meet subcontracting limitations and technical requirements.

• Pricing must be submitted in accordance with B.3 (Price Schedule).

• Technical evaluation will focus on qualifications and ability to perform services.

• Past performance will be evaluated based on previous similar services.

• Price will be evaluated by summing all line-item prices.

• Evaluation of options will consider the possibility of exercising the Option to Extend Services (FAR 52.217-8).

• Technical questions deadline: 4-23-2026 at 10:00 AM CST.

• This acquisition is a Total Small Business Set-aside.

• NAICS Code: 562111 (Waste Collection)

• Size Standard: $47.0 Million

• Offerors must have an active registration in the System for Award Management (SAM) at www.sam.gov.

• Offerors must complete and return the certificate of compliance for limitations on subcontracting.

• Failure to sign the Limitation of Subcontracting will result in the quote being unresponsive.

• Various FAR and VAAR clauses are incorporated by reference and in full text, covering terms and conditions, ordering, payment, labor standards, and other requirements.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" issued by the U.S. Department of Labor, Wage and Hour Division. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act in specific geographic areas.

• Area Covered: Iowa Counties of Harrison, Mills, Pottawattamie, and Nebraska Counties of Cass, Douglas, Sarpy, Saunders, Washington.
• Occupational Listing: Provides a comprehensive list of job classifications (e.g., Administrative Support, Automotive Service, Health Occupations, Technical Occupations) with corresponding minimum hourly wage rates.
• Fringe Benefits: Specifies required fringe benefits, including Health & Welfare rates ($5.55 per hour or $222.00 per week) and provisions related to Executive Order 13706 (Paid Sick Leave).
• Executive Orders: Details applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage rate adjustments).
• Vacation and Holidays: Outlines requirements for paid vacation and holidays.
• Conformance Process: Describes the procedure for establishing wage rates for occupations not explicitly listed in the determination.

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a contract in the specified geographic area. It dictates the baseline wages and benefits that must be paid to employees, directly impacting the cost proposal and overall bid competitiveness. Bidders must ensure their proposed wages and benefits meet or exceed these minimums to comply with the Service Contract Act.