S&RTS, Gdansk, Poland

Amendment / Modification

This amendment (0004) to Solicitation HTC71126RE1350004 has the following purposes:

• To provide responses to questions that were received.

• To provide an updated Attachment 2 - Schedule of Rates.

• Attachment 2 - Schedule of Rates has been updated.

• The solicitation due date has been extended from June 10, 2026, to June 12, 2026, at 12:00 PM CT.

• The Point of Contact for this amendment is Melissa Romagno at melissa.s.romagno.civ@mail.mil.

All other terms and conditions remain unchanged.

Questions & Answers / Clarifications

This document contains responses to vendor questions regarding the HTC71126RE135 Gdansk S&RTS solicitation, updated on June 4, 2026.

• Period of Performance Dates: A vendor inquired about the Period of Performance dates in the schedule of rates document. The government confirmed the dates have been corrected to reflect November 28, 2026, through May 27, 2032, aligning with the original SOR. This change required an amendment to the RFQ.
• Category Totals in Schedule of Rates: A vendor noted that certain Category Totals in the schedule of rates document did not incorporate all specified line items. The government confirmed that the schedule of rates has been corrected to include all line items in the category totals. This change also required an amendment to the RFQ.

Two key aspects of the solicitation, the Period of Performance dates and the accuracy of Category Totals in the schedule of rates, have been clarified and corrected. Both clarifications resulted in amendments to the RFQ, indicating potential changes to the solicitation documents that bidders should review.

Form / Attachment / Pricing Sheet

This document is a pricing spreadsheet for stevedoring and related terminal services at the Port of Gdansk, Poland. It outlines the structure for submitting offeror names, unit rates, and calculates the total evaluated price. Bidders must input their unit rates in the yellow-highlighted cells on the 'Schedule' sheet. These rates will apply to the entire period of performance, including options.

• Offeror Name: To be entered in cell C1.
• Unit Rates: To be entered in all yellow-highlighted cells on the 'Schedule' sheet (enter 0 if no price is offered).
• Total Evaluated Price: Automatically populated based on input unit prices.
• Period of Performance: Specified as November 28, 2026, through May 27, 2032 (including a 6-month extension).
• Location: Gdansk, Poland.
• Schedule of Services: Details various services including loading/discharging vessels, lashing/unlashing, rail and truck loading/unloading, reception, disposition, intra-port transfers, extra labor, detention, overtime, minimum time, equipment rental, port facilities, miscellaneous expenses, and third-party logistics services.
• Definitions Sheet: Provides definitions for working hours, units of measure, commodity handling methods, container/break-bulk definitions, and vehicle categories.

This document is critical for bidders to understand the pricing structure and the specific services required for the opportunity in Gdansk, Poland. It dictates how pricing should be submitted and provides the framework for the total evaluated value. The detailed breakdown of services and definitions helps bidders accurately quote their rates for each line item.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing pricing information and instructions for offerors responding to the solicitation for Stevedoring & Related Terminal Services in Gdansk, Poland. It requires offerors to input unit rates for various services.

• Offeror Name: To be entered in cell C1.
• Unit Rates: Must be entered in all yellow-highlighted cells in the "Schedule" sheet. Enter '0' if no price is offered for a specific service.
• Period of Performance: May 28, 2026, through November 27, 2031 (including a 6-month extension).
• Port Location: Gdansk, Poland.
• Services Detailed: Includes line items for loading/unloading vessels, lashing/unlashing, loading/discharging rail and trucks, reception, disposition, intra-port transfer, extra labor, detention, overtime/shift differentials, equipment rental, port facilities, and miscellaneous expenses.
• Total Evaluated Value: The spreadsheet calculates the total evaluated price based on the input unit prices. For Gdansk, Poland, the total estimated value for the 5-year period plus extension is $231,000.00, with a total evaluated value across all port locations of $288,750.00.

This document is critical for bidders to understand the cost structure and to input their proposed pricing for the services required. Bidders must carefully enter unit rates in the specified cells, as these will apply to the entire period of performance, including options and extensions. The document also provides definitions for various terms, units of measure, commodity handling methods, container and vehicle categories, and labor types, which are essential for accurate pricing and proposal preparation.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation HTC71126RE135 Gdansk S&RTS, updated on May 29, 2026. It clarifies requirements and modifies the Performance Work Statement (PWS) and Schedule of Rates (SOR).

• Water Management Permits: Documentation of water management permits for agricultural washing services is now required, with a specific addition to PWS Section 5.13.1. (Amended RFQ: Yes)
• Access Rights to Staging Areas: Offerors are not required to provide documentary evidence of access rights to staging areas. The government will not pay for unused spaces.
• Salt Agriculture Hard Stand: A line item for ROAD SALT (WEATHER RATED NaCl) per KG has been added to the SOR (Schedule 6) to address specific staging area requirements.
• Explosive Cargo Handling: New SOR line items have been added for Independent IMDG Officer rates to cover handling of explosive cargo.
• Additional Staging Area/Berthing: The USG will arrange additional space on a case-by-case basis, in conjunction with the contractor and Port Authority, if required.
• Standby Time: Compensation for standby time will be at extra labor base rates as defined in PWS Section 4.7.3 and Schedule 2 of the SOR.
• ToTo Unit Towing: Line items for military moves involving ToTo units towed by a Prime Mover have been added to the SOR (Schedules 1A1 and 1A2).
• Fire Brigade Rates: The unit of measure for Fire Brigade rates remains daily, not hourly, to ensure continuous service availability.
• Unit of Duration Changes: Several SOR line items have had their Unit of Duration changed to "per hour" or "per day" for cost efficiencies.
• Pressure Washer Rental: A line item for pressure washers, including water and electricity, has been added to the SOR to support agricultural cargo washing services.
• Forklift Rate Input: The SOR has been corrected to allow rate input for forklifts (7.01 LT - 10 LT CAPACITY).
• Shipping Container Rental: SOR Line 226 has been split to separately account for container rental and transportation, setup, and removal.

Several line items and sections within the Schedule of Rates (SOR) and Performance Work Statement (PWS) have been amended or added based on these clarifications. Bidders should review the updated attachments, particularly Attachment 1 (PWS) and Attachment 2 (SOR).

Amendment / Modification

This amendment (Number 0003) to solicitation HTC71126RE135 provides:

• Responses to vendor questions.

• An updated Attachment 1 - Performance Work Statement.

• An updated Attachment 2 - Schedule of Rates.

• Attachment 1 (Performance Work Statement)

• Attachment 2 (Schedule of Rates)

• The solicitation due date remains June 10, 2026, at 12:00 PM CT.

• All other terms and conditions remain unchanged.

Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for Stevedoring and Related Terminal Services (S&RTS) at the Port of Gdansk, Poland, for the Military Operations Terminal, 598th Transportation Brigade (598th TSB).

The S&RTS services encompass the full spectrum of managing U.S. military cargo, including containers, vehicles, breakbulk, and aircraft. Operational tasks include stevedoring, longshoring, vessel, truck, and rail loading/discharging, port reception and disposition, cargo management staging, intra-port transfers, checking and tallying (C&T), and warehousing of government-provided dunnage and tiedown materials.

• Operational Hours: 24 hours a day, seven (7) days a week, 365 days a year.

• Cargo Types: Includes military vehicles up to 150,000 lbs, AA&E, hazardous materials, sensitive, controlled, and refrigerated cargo.

• Security: Personnel screening, adherence to U.S. Government guidelines, and compliance with applicable DoW security regulations.

• Safety: Comprehensive safety program, including accident prevention, safety stops, safe working load adherence, and provision of Personal Protective Equipment (PPE).

• Contract Administration: Requirements for port licensing, labor agreements, port tariffs, contract managers, and ordering services via a Task Order (TO) system.

• Environmental & Hazardous Response: Emergency Response Plan (ERP), spill contingency and response plan, and HAZMAT certification.

• Reporting: Timely submission of various reports including safety, incident, cargo, and operational reports.

• Location: Port of Gdansk, Poland.

• Period of Performance: Not explicitly stated in the provided sections, but implies ongoing operations.

• Personnel: Qualified and screened labor, including a dedicated Safety Program Representative (SPR) and Environmental Compliance Officer (ECO).

• Equipment: Contractor-furnished equipment (CFE) and Material Handling Equipment (MHE) must meet specified standards.

• Security: Compliance with ISPS Code, potential for additional physical security measures, and armed guards if directed.

• Quality Control: Implementation of a Quality Control Inspection Plan (QCIP) and Quality Control Inspection Checklists (QCIC).

• Productivity: Minimum productivity levels for various vessel types and operations are detailed in Table 3.

Amendment / Modification

This amendment extends the response due date for the solicitation.

• Response Due Date

• The proposal submission deadline has been extended from May 29, 2026, to June 10, 2026.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation HTC71126RE135 Gdansk S&RTS, updated on May 20, 2026.

• Warehousing Space: The requirement for warehousing space (SOR line 221) has been updated. The unit duration is now 7 weeks, and the unit quantity is 5000 square meters. This addresses a question about the accuracy of the initial 80,000 square meters requirement and asks for forecasted daily utilization.
• Staging Space: The requirement for staging space (SOR line 222) has been updated. The estimated duration is now 90 days, and the unit quantity has been changed to 130,000 square meters. This clarifies the amount of secure, contiguous staging space that may be required, addressing a discrepancy with the initial 80,000 square meters mentioned.

These clarifications have resulted in amendments to the Request for Quotation (RFQ), as indicated by 'Yes' in the 'AMEND RFQ?' column for both questions.

Form / Attachment / Pricing Sheet

This document is a Schedule of Rates (SOR) spreadsheet for services related to Stevedoring & Related Terminal Services in Gdansk, Poland. It outlines various line items for cargo handling, vessel loading/unloading, rail and truck loading/unloading, and other related services. Bidders are instructed to input their unit rates in the yellow-highlighted cells on the 'Schedule' sheet. These rates will apply to the entire period of performance, including options and extensions. The spreadsheet automatically calculates the Total Evaluated Price based on the entered unit prices.

• Offeror Name: Field for bidder identification.
• Instructions to Offeror: Guidance on filling out the spreadsheet, including inputting unit rates and considering the full performance period.
• Schedule of Rates: Detailed breakdown of services (e.g., Load Vessel, Discharge Vessel, Load Rail, Load Trucks) with associated commodity codes and descriptions.
• Period of Performance: Specified as 2026-11-28 through 2032-05-27 (including a 6-month extension).
• Port Location: Gdansk, Poland.
• Total Estimated Value: Calculated based on input unit prices.
• Definitions Sheet: Provides definitions for working hours, units of measure, commodity handling methods, container/vehicle categories, and more.

This document is critical for bidders to understand the specific services required, the pricing structure, and the overall estimated value of the opportunity. Bidders must use this template to submit their pricing by entering their proposed unit rates for each applicable line item. The provided definitions are essential for correctly interpreting the scope of each service and commodity.

Amendment / Modification

This amendment (0001) to solicitation HTC71126RE135 is issued to:

• Provide responses to questions received.

• Provide an updated Schedule of Rates dated May 11, 2026.

• Schedule of Rates (updated)

• The solicitation due date remains May 29, 2026, at 12:00 PM CT.

• All other terms and conditions remain unchanged.

• Melissa Romagno, melissa.s.romagno.civ@mail.mil

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet titled "Attachment 2 - Schedule of Rates." It provides a detailed breakdown of unit rates for various stevedoring and related terminal services at the Port of Gdansk, Poland. Bidders are instructed to input their unit rates in the yellow-highlighted cells on the "Schedule" sheet. These rates will apply to the entire period of performance, including options and extensions. The spreadsheet automatically calculates the Total Evaluated Price based on the entered unit prices.

• Offeror Name: Field to input the bidder's name.
• Instructions: Guidance on filling out the spreadsheet, including where to input rates and the application of rates to the period of performance.
• Schedule Sheet: Contains detailed line items for various services (e.g., Load/Discharge Vessel, Lashing, Rail/Truck Loading/Unloading, Extra Labor, Detention, Equipment Rental, Facilities, Miscellaneous) with columns for unit prices across Year 1 to Year 5 and a 6-month extension.
• Definitions Sheet: Provides definitions for working hours, units of measure, commodity handling methods, container/vehicle categories, and other relevant terms.
• Gdansk Sheet: A detailed breakdown of line items for stevedoring and related terminal services at Gdansk, Poland, including commodity codes, descriptions, and estimated quantities. This sheet appears to be pre-populated with zero unit prices and quantities for most items, with the exception of 'Miscellaneous' (Schedule 8) which has a placeholder value.

This document is critical for bidders to understand the pricing structure and to submit their proposed rates for the services required at the Port of Gdansk. The total estimated value for the 5-year period plus extension is provided as 288,750.0. Bidders must carefully review the definitions and the schedule to accurately input their pricing.

Form / Attachment / Pricing Sheet

This document, Attachment 4, serves as a Request for Proposal (RFP) Information and General Compliance Worksheet for Solicitation HTC71126RE135. It requires bidders to provide company information and confirm compliance with various contractual and regulatory requirements.

Company Information:

• Company Name, Address, Telephone, Email
• Business Size (NAICS 488320)
• CAGE Code, SAM Number, Tax Identification Number
• IBAN/SWIFT Code
• Remittance Address (if different from SAM)
• Primary and Alternate Points of Contact (POC) with titles and contact information
• Prompt Payment Discount (if applicable)
• Proposal Validity Date (minimum 180 calendar days)

Contract Documentation & Compliance:

• SAM Registration: Must be active by the proposal due date, with NAICS 488320 listed.
• Representations and Certifications (Reps & Certs): Requires completion of specific FAR and DFARS clauses, including FAR 52.209-7, FAR 52.219-4 (Deviation), FAR 52.229-11 (with IRS Form W-14 if applicable), DFARS 252.204-7017 (if DFARS 252.204-7016 is not in SAM.gov or if covered defense telecommunications equipment is provided), and DFARS 252.229-7001.
• Ancillary Documentation: Certification Regarding Trafficking in Persons (CTIP) Compliance Plan (as per FAR 52.222-56).

Proposal Components:

• Technical Proposal: Attachment 5 (Technical Worksheet) must be completed and submitted within 15 pages.
• Mission Essential Plan: Attachment 3 must be completed and submitted within 5 pages.
• Price Proposal: Attachment 2 (Schedule of Rates - SOR) must be completed on the correct SOR, with unit prices free of formulas, limited to two decimal places, and completed for all quantities. A breakdown of costs (gang, labor, equipment, etc.) and the method for developing commodity rates must be provided, along with a breakdown of manhour rates.

Acknowledgments:

• SF1449: Blocks 12, 17a, 30a, 30b, 30c must be completed. Signed and dated SF1449 signifies acceptance of terms. Block 17b is for alternate remittance addresses.
• SF30: Blocks 8, 15a, and 15b must be completed on each SF30 submitted.

This worksheet is critical for bidders to ensure all required company information, compliance certifications, and proposal components are accurately completed and submitted by the deadline. Failure to complete any section may impact proposal evaluation or disqualification. It outlines specific requirements for the technical proposal, mission essential plan, and price proposal, including detailed instructions for the Schedule of Rates (SOR).

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Mission Essential Plan," requires offerors to submit a plan detailing how they will continue performing essential contractor services during a crisis, as mandated by DFARS 252.237-7024. This plan is crucial for ensuring continuity of operations for the specific port(s) related to Request for Proposal HTC71126RE135.

• Submission Requirement: A written plan not exceeding 5 pages.

• Content Focus: Specific details on how essential contractor services (as defined in Attachment 1, PWS Section 4.26) will be maintained during a crisis.

• Required Plan Components:

  • Provisions for acquiring essential personnel and resources for up to 30 days or until normal operations resume.
  • Addressing challenges of extended events (e.g., pandemics).
  • Time lapse for personnel and resource availability.
  • Components for identifying, training, and preparing personnel for relocation or remote work.
  • Alert and notification procedures for mobilizing essential personnel.
  • Approach for communicating crisis roles and responsibilities to employees.

• Mandatory Submission: Failure to complete this document in its entirety may result in ineligibility for award.

• Evaluation Criteria: The plan will be evaluated for soundness and its addressal of DFARS 252.237-7024 requirements. An "unacceptable" rating on any question will result in an overall "unacceptable" subfactor rating.

• Proposal Content: Offerors must be specific and adhere to the 5-page limit for narrative and descriptive content, including appendices, annexes, figures, and tables.

Solicitation / RFP / RFQ

This solicitation is for Stevedoring and Related Terminal Services (S&RTS) in Gdansk, Poland. The contract will be an Indefinite Delivery/Indefinite Quantity (IDIQ) contract with a 5-year ordering period from November 28, 2026, to November 27, 2031. An option to extend services for an additional six months is included.

• Provide Stevedoring and Related Terminal Services (S&RTS) as detailed in Attachment 1, Performance Work Statement (PWS).

• Billing will be in accordance with Attachment 2, Schedule of Rates (SOR).

• The contract requires compliance with various FAR and DFARS clauses, including those related to cybersecurity (CMMC), antiterrorism, and foreign procurements.

• Contract Type: Indefinite Delivery/Indefinite Quantity (IDIQ)

• Period of Performance: November 28, 2026 - November 27, 2031 (with a 6-month option).

• Minimum Order Value: $2,500.00 for the first twelve (12) months.

• Maximum Contract Value (Ceiling): Not explicitly stated but will be based on total award amount plus a 25% increase.

• Product Service Code: V114

• NAICS Code: 488320 (Marine Cargo Handling)

• Pricing Arrangement: Firm Fixed Price

• Proposal Due Date: May 29, 2026, 12:00 PM CT.

• Proposals must be submitted via email to the points of contact listed.

• Submission format: Times New Roman, 12-point font, 8.5" x 11" pages, single-sided. PDF format for most documents, Microsoft Excel (.xlsx) for price proposal.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA) source selection process.

  • Part I: Contract Documentation (including SAM registration, SF 1449, SF 30s, and required representations/certifications).
  • Part II: Technical Proposal (Technical Worksheet and Mission Essential Plan).
  • Part III: Price Proposal (Schedule of Rates).

• Proposals must be compliant with all instructions to be considered for award.

• This acquisition is UNRESTRICTED.

• Offerors must be registered in the System for Award Management (SAM).

• Specific requirements for Cybersecurity Maturity Model Certification (CMMC) Level 1 (Self) or higher are mandated.

• Attachments include: Performance Work Statement (PWS), Schedule of Rates (SOR), Mission Essential Plan, RFP Information and General Compliance Worksheet, and Technical Worksheet.

• Offerors must submit a plan for continuing essential contractor services during crisis situations.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for Stevedoring and Related Terminal Services (S&RTS) at the Port of Gdansk, Poland, in support of the Defense Transportation System (DTS) sponsored cargo. The objective is to provide comprehensive management of U.S. military cargo transiting the designated seaport.

The S&RTS services encompass the full spectrum of managing U.S. military cargo, including containers, vehicles, and breakbulk. Key tasks include:

• Vessel, truck, and rail loading and discharging.
• Port reception and disposition.
• Cargo management and staging.
• Intra-port transfers.
• Cargo preparation.
• Checking and Tallying (C&T).
• Warehousing of government-provided dunnage and tiedown materials.
• Physical security, facilities, storage/staging, and office space provision.
• Documentation and reporting for port operation expenses.

Services are to be performed at the designated Port of Gdansk, Poland.

• Security: Personnel screening is required, adhering to U.S. Government guidelines. Personnel must not have convictions for offenses detrimental to the U.S. Government. Enhanced force protection measures, including document examination and security interviews, are mandated. Personnel require appropriate badges for access. Operations Security (OPSEC) requirements must be followed.
• Safety: A comprehensive safety program is required, adhering to host nation, international, and Army safety regulations. This includes providing safety equipment, personal protective equipment (PPE), and conducting safety briefings. The Contractor must have a Safety Program Representative (SPR).
• Personnel: Personnel must be qualified and sufficient in number to meet the full scope of operating a seaport terminal. Personnel must be screened and cleared for entry.
• Operations: Services are to be performed 24 hours a day, seven (7) days a week, 365 days per year. The Contractor must be capable of working multiple vessels simultaneously.
• Reporting: The Contractor must provide various reports, including incident reports, safety reports, and daily accomplishment plans.
• Environmental: An Emergency Response Plan (ERP) covering HAZMAT cleanup and spill containment is required. A Spill Contingency and Response Plan (SCRP) must also be submitted.
• Contract Administration: The Contractor must designate a contract manager and alternates fluent in English with decision-making authority. The Contractor must comply with port licensing and permit requirements.

Form / Attachment / Pricing Sheet

This document, "Attachment 5: Technical Worksheet," is a required form for Offerors responding to Request for Proposal HTC71126RE135. It requires Offerors to provide detailed, substantive responses demonstrating how they will meet the requirements outlined in Attachment 1, Performance Work Statement (PWS). Responses must be based on the PWS and assume no prior knowledge of the Offeror's experience.

• Submission Rules & Instructions: Emphasizes substantive responses, prohibits restating PWS requirements, and sets a 15-page limit for the technical response (excluding specific items like cover sheets, tables of contents, MHE photos, HAZMAT certifications, signed self-certified letters, business licenses, and work permits). Certified English translations are required for foreign language documents.
• Ratings: Responses will be rated "Acceptable" or "Unacceptable." An "Unacceptable" rating on any question results in an overall "Unacceptable" Technical Proposal.
• Technical Approach Questions: Offerors must address:
  1. Labor: Ability to provide qualified labor for port support, including flexibility for start times, multiple work sites, and 24/7 contingency operations.
  2. Equipment: Ability to secure, provide, and maintain Material Handling Equipment (MHE), cargo-moving gear, ramps (up to 70 Ton capacity), and heavy tow equipment (up to 150,000 Lbs capacity).
  3. Certifications/Port Access: a. HAZMAT Certifications for at least two personnel. b. Proof of valid business license or work permit for all named ports.

This worksheet is critical for proposal preparation. Offerors must provide specific, detailed information on their technical approach to labor, equipment, and certifications. Failure to complete this document and attach requested documents may result in ineligibility for award. The page limit and exclusion list are important for formatting the technical response.