Temporary AC for B185

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation FA857126Q0050 for temporary air conditioning for Building 185.

• Duct and Cable Needs: The ductwork will extend from the unit to the building and include an additional 3 ft inside the building. Specific cable length requirements are not detailed.
• Electrical Tie-in: Electrical connection will be made to an existing disconnect on the outside of the building, which has a 100A breaker.
• Duct Tie-in Location: Ductwork will run from the unit to under the roll-up door. No specific tie-in point or fabrication is mentioned for the building side.
• Crane Usage: The contractor is responsible for providing all necessary equipment, including any required crane, for proper installation.
• Cooling Function: The unit will supply primary cooling as the building is currently not conditioned.
• Unit Size: The requirement is for a 40-ton unit; the government is not open to a "package" 50-ton unit.

These clarifications provide specific details on installation requirements, electrical connections, and unit size, which may affect vendor proposals and technical approaches. No changes to due dates or submission rules are indicated.

Performance Work Statement (PWS)

To provide a temporary 40-ton Air Conditioner (A/C) unit lease for Building 185 (B185) at Robins Air Force Base (AFB), GA, to support the Conformal Fuel Tank (CFT) shop.

• Lease and installation of a 40-ton temporary A/C unit.

• Unit must maintain 70°F (+/- 5°F) and 50% relative humidity.

• Requires 100% outside air, approximately 16,000 CFM airflow.

• Electrical requirements: 460 Volt/3 Phase/60 Hertz.

• Must sufficiently cool a 7500 sq ft area with 25’-34’ ceiling heights.

• Contractor to provide trailer/platform for unit placement on a sloped grass surface, ensuring leveling and stability.

• Contractor to supply all necessary accessories: safety equipment, ductwork, cabling, electrical whips, and assembly/disassembly equipment (e.g., forklift).

• Delivery and installation required within two weeks of contract award.

• HVAC technician dispatch within one (1) hour of notification of maintenance need.

• Replacement unit to be provided within 24 hours if the original cannot be repaired.

• One preventative maintenance visit required halfway through the rental period.

• Period of Performance: Not explicitly stated, but delivery is two weeks after award.

• Place of Performance: Building 185 (B185), Robins AFB, GA.

• Contractor work hours: Normally 8:00 am - 4:00 pm EST, Sunday-Saturday, with potential adjustments by the Government.

• Site visit opportunity available during the solicitation phase.

• Contractor to provide a Program Manager as a single point of contact.

• Compliance with Government security regulations (NISPOM, DAFI 31-101), Operations Security (OPSEC), and installation access procedures (no badging required for this role).

• Contractor personnel must wear visible contractor identification.

• Compliance with Agency Affirmative Procurement Program (EPA-designated and USDA-designated products).

• Mandatory Environmental Management System (EMS) Awareness Training and ISO 50001 Energy Management System (EnMS) Training for all contractor personnel.

• Contractor must establish and maintain an acceptable safety program in accordance with OSHA and Voluntary Protection Program (VPP) requirements. Submission of a Safety Plan is required within 10 calendar days of award.

• Mishap notification procedures must be followed.

• Services are not considered Mission Essential.

• Invoices and payment requests to be submitted via PIEE/WAWF.

Other / Unclassified

This document is a JPEG image (Slope 1.jpg) showing an exterior view of a building with corrugated metal siding, adjacent to electrical infrastructure. The image depicts a paved area in the foreground, a grassy area with a fire hydrant and traffic cone, and a large electrical substation in the background. Several vehicles are also visible.

This image does not contain specific procurement details, requirements, or instructions relevant to bidders. It appears to be a visual record of a location or facility, possibly for context related to a broader opportunity, but provides no actionable information for proposal development or submission.

Other / Unclassified

This document is an image file (slope 4.jpg) containing a photograph of an exterior scene. The image shows a building with corrugated metal siding, two large doors, and a smaller door. In front of the building is a grassy area with some clover and dandelions, bordered by a concrete curb and asphalt pavement. A fire hydrant, a yellow bollard, and a small utility vehicle are also visible in the scene.

This document does not contain specific information relevant to a SAM.gov opportunity, such as a solicitation, SOW, PWS, amendment, or Q&A. It appears to be a general photograph that does not provide actionable details for potential bidders.

Amendment / Modification

This amendment modifies the solicitation FA857126Q0050 with an effective date of March 12, 2026. Key changes include:

• Updating the Performance Work Statement (PWS).

• Modifying the evaluation factors for award.

• Extending the response due date to March 19, 2026, at 3:00 PM EST.

• Solicitation/Contract Form: Response Due Time changed from 12:00 PM to 03:00 PM; Response Due Date changed from March 13, 2026, to March 19, 2026.

• Supplies or Services & Prices or Costs: Several line items (0001 through A004) have been updated to reflect the PWS dated March 12, 2026, replacing previous versions dated February 13, 2026.

• Attachments: A new attachment, "80673 - PWS - Updated - Temporary AC B185 - CMXG," was added, and the previous version of "80673 - PWS - Temporary AC B185 - CMXG" was deleted.

• Evaluation Factors for Award: The header text was modified to state that the government intends to award to the responsible offeror whose offer conforming to the solicitation is the lowest price.

The proposal response deadline has been extended to March 19, 2026, at 3:00 PM EST. Offerors must acknowledge receipt of this amendment. The evaluation criteria have also been updated, emphasizing lowest price among conforming offers.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the "Temporary AC for B185" opportunity.

• Door Operation: Roll-up doors will only be open during asset movement. A platform will be constructed for ductwork, allowing the west-side door to remain closed.
• Power Source: The existing 100A breaker serving the disconnect is the only available power source.
• AC Placement: AC units on trailers are permitted in the grass area, provided they fit and do not obstruct vehicle traffic.
• Building Dimensions: The building is approximately 7500 sq ft. Wall height is about 25 ft, with a peak height of approximately 34 ft (based on record drawings, not actual measurements).
• Platform Slope: Refer to attached pictures for information on the platform slope.

Any further questions must be submitted by the end of day on March 16, 2026.

Other / Unclassified

This document is a JPEG image file named "slope 3.jpg". It appears to be a photograph of an exterior scene, possibly a facility or industrial area. The image shows a building with corrugated metal siding, two large dark doors, a small window, and some external fixtures including a red fire hydrant and what looks like an electrical box. In front of the building is a grassy area with some small white flowers. A paved road or driveway is visible in the foreground, with some cracks. A small utility vehicle is parked near the large doors of the building.

As an image file, this document does not contain textual information that can be directly used to summarize solicitation details, requirements, or submission instructions. Its relevance to a bidder is unclear without further context linking it to a specific opportunity. It is not a solicitation, SOW, PWS, amendment, Q&A, form, or pricing sheet. Therefore, it is classified as 'Other / Unclassified' for the purpose of this summary.

Other / Unclassified

This document is an image file (JPEG) named "slope 2.jpg". It appears to be a photograph of an exterior scene, possibly related to a facility or construction site. The image shows a building with a corrugated metal exterior, two doors, a fire hydrant, and various utility boxes. There is also a paved area in the foreground and a grassy slope with some vehicles and other industrial-looking structures in the background.

As an image file without any accompanying text or metadata that describes its specific relevance to a SAM.gov opportunity, this document is classified as 'Other / Unclassified'. Its purpose and connection to any procurement opportunity are not discernible from the file itself. Bidders would need additional context from the opportunity record or other attachments to understand how this image relates to the requirements or scope of work.

Other / Unclassified

This document is a notice for interested parties to attend a site visit concerning a Temporary Air Conditioning Lease for Building 185 (B185) at Robins Air Force Base, GA.

• Site Visit Date and Time: Tuesday, 10 March 2026, starting at 9:00 AM EST. The visit will be two hours long, with the first hour for site walking and the second for discussions.
• Confirmation of Attendance: Interested parties must confirm their intent to attend by providing full names, email addresses, and phone numbers to the Government Point of Contact (POC) no later than 12:00 PM EST on 9 March 2026.
• Government POC: Michael Kelley (Michael.Kelley.70@us.af.mil, 478-222-4721).
• Visitor Requirements: All visitors must arrive at the Robins Air Force Base Visitor's Center no later than 8:30 AM EST on 10 March 2026. Visitors must bring their driver's license, proof of vehicle registration, and proof of vehicle insurance.
• Costs: All costs associated with the site visit are the responsibility of the interested party; the government will not pay any associated costs.
• Attachments: A Draft Performance Work Statement (PWS) for this requirement is attached.
• Q&A: Questions and answers arising from the site visit will be posted prior to or along with the release of the RFQ/RFP.

Performance Work Statement (PWS)

To provide a temporary 40-ton Air Conditioner (AC) unit lease for Building 185 (B185) at Robins Air Force Base (AFB), GA, to support the Conformal Fuel Tank (CFT) shop.

• Lease of a 40-ton AC unit with specific operational requirements:

  • Maintain 70°F (+/- 5°F) temperature.
  • Maintain 50% relative humidity (RH).
  • Utilize 100% outside air.
  • Airflow: approximately 16,000 CFM at 2.0 inches of water column (wc).
  • Electrical: 460 Volt/ 3 Phase/ 60 Hertz (Hz).

• Contractor must provide all necessary labor, materials, transportation (drop-off and pick-up), safety accessories, ductwork, cabling, electrical whips, and equipment for installation and disassembly (e.g., forklift, strapping, skid).

• Dispatch a HVAC technician within one (1) hour of notification for maintenance.

• Replace the unit with a fully operational substitute within 24 hours if unable to repair.

• Perform one preventative maintenance visit halfway through the rental period.

• AC unit must meet specified temperature, humidity, airflow, and electrical requirements.

• Maintenance response time: within 1 hour.

• Unit replacement time: within 24 hours.

• Delivery and installation: within two (2) weeks after contract award.

• Place of Performance: Building 185 (B185), Robins Air Force Base, GA.

• Contractor work hours: normally 8:00 am to 4:00 pm EST, Sunday through Saturday, with potential government adjustments and 48-hour notice.

• Site visit opportunity for potential contractors (not required for award).

• Contractor shall provide a Program Manager as a single point of contact within five (5) calendar days of award.

• Compliance with Government Security Regulations (32 CFR Part 117, DAFI 31-101), Operations Security (OPSEC), and contractor identification requirements.

• No security clearance is required.

• Contractor personnel must complete Environmental Management System (EMS) Awareness Training and ISO 50001 – Energy Management System (EnMS) Training.

• Contractor must establish and maintain an acceptable safety program in accordance with OSHA and submit a Safety Plan within 10 calendar days of award.

• Mishap notification procedures must be followed.

• Adherence to Agency Affirmative Procurement Program for EPA-designated and USDA-designated products.

• Government will provide breaker box capacity and make facility modifications.

• Payment requests and receiving reports submitted via PIEE/WAWF.

Solicitation / RFP / RFQ

This solicitation (FA857126Q0050) is for temporary air conditioning (AC) services for Building 185. The North American Industry Classification Standard (NAICS) code is 532490, with a size standard of $40,000,000.00.

• Installation of Air Conditioning Unit

• Temporary Air Conditioner Lease for Building 185 (7 Months)

• Uninstallation of Air Conditioning Unit

• Contract Data Requirements List (CDRL) items including Status Reports, Contractor's Safety Plan, and Accident/Incident Reports.

• Performance Work Statement (PWS) dated February 13, 2026.

• The contract type is not explicitly stated, but pricing arrangements are Firm Fixed Price for most items.

• Period of Performance: April 1, 2026, to October 31, 2026.

• Offer Due Date: March 13, 2026, at 12:00 PM.

• Evaluation will be based on lowest price, technically acceptable.

• Payment will be made via Wide Area WorkFlow (WAWF).

• This acquisition is currently UNRESTRICTED. No specific set-aside is indicated.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, 52.212-4, and 52.212-5 by reference.

• DFARS clauses are also incorporated by reference and in full text, including those related to cybersecurity and payment reporting.

• A Site Visit Notice is attached, dated March 3, 2026.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor under a contract. It outlines the requirements for a "Status Report" related to "Temporary AC for B185" and the "Environmental Management System - EMS."

• Contract Line Item Number (CLIN): 0002
• System/Item: Temporary AC for B185
• Data Item Number: A001
• Title: Status Report
• Subtitle: Environmental Management System - EMS
• Contract Reference: PWS Para. 4.12.3
• Requiring Office: 78th CEG
• Frequency: As Required (ASREQ)
• First Submission: As Required (ASREQ)
• Subsequent Submissions: See Block 16
• Remarks: All contractor personnel working on Robins AFB must complete initial EMS Awareness Training provided by the Air Force. The Prime Contractor is responsible for ensuring all subcontractors, vendors, and employees complete this training before starting work on Robins AFB. Notification of training completion must be sent to the Robins AFB Contracting Officer (CO) and the Contract Surveillance Management Office (CSMO) POCs. Failure to provide documentation of EMS Training may result in contract termination.
• Government POCs: Lists primary and alternate POCs for various functions (Govt POC, WAWF, Contracting Buyer, Contracting PCO).

This CDRL highlights a critical compliance requirement for personnel working on Robins AFB: mandatory EMS Awareness Training. Bidders should note that failure to document completion of this training for all personnel could lead to contract termination. It also provides contact information for government personnel involved in the contract.

Other / Unclassified

This document is a notice announcing a mandatory site visit for the Temporary Air Conditioning Lease for Building 185 (B185) at Robins Air Force Base, GA. It outlines the procedures for interested parties to attend the site visit, including how to register intent, contact information for the Government Point of Contact (POC), and the specific date and time for the visit.

• Site Visit Date & Time: Monday, 16 March 2026, 12:00 PM EST (2-hour duration).
• Registration Deadline: Intent to attend must be communicated by 9 March 2026, 12:00 pm EST.
• Visitor Requirements: Attendees must provide full names, email, and phone numbers. On the day of the visit, bring driver's license, vehicle registration, and insurance (or rental agreement).
• Arrival Time: All visitors must be at the Robins Air Force Base Visitor’s Center no later than 11:30 AM EST on 16 March 2026.
• Costs: All costs associated with attending the site visit are at the interested party's expense.
• Associated Documents: A Draft Performance Work Statement (PWS) is attached, along with the address for the Visitor's Center.
• Q&A: Questions arising from the site visit will be posted prior to or with the release of the RFQ/RFP.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items required from the contractor. It details the 'Status Report' for the 'Temporary AC for B185' system, specifically related to the 'Energy Management System - EnMS' (Item A002).

• Data Item Title: Status Report (A002)
• System/Item: Temporary AC for B185
• Subtitle: Energy Management System - EnMS
• Contract Reference: PWS Para. 4.13.2
• Frequency: ASREQ (As Required)
• Submission: As Required, with the first submission due by a date specified in Block 16.
• Remarks: All contractors are subject to Energy Management System (EnMS) requirements due to WR-ALC being ISO 500001 certified. Contractors must complete initial EnMS training provided by the Air Force prior to beginning work on Robins AFB. Full details are in the PD/PWS.
• Points of Contact: Lists various government POCs for Energy Assurance, Primary Govt POC, Alternate Govt POC, WAWF Primary/Alternate, Contracting Buyer, and Contracting PCO.

This CDRL highlights a mandatory requirement for contractors to submit a Status Report related to the Energy Management System (EnMS). It emphasizes the need for all personnel to complete EnMS training and adhere to certification guidelines, as detailed in the Performance Work Statement (PWS). Bidders should note the specific points of contact provided for the Energy Office and contracting personnel.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies the Contractor's Safety Plan as a data item required under the contract. It outlines the requirements for submitting this plan.

• Data Item Number: A003
• Title: Contractor's Safety Plan
• Subtitle: Safety Plan
• Contract Reference: PWS Para. 4.14.1
• Submission Requirements:
  • Draft submission is required within 10 working days after contract award to 402mxw.se.wf@us.af.mil.
  • Government has 5 working days for review and feedback.
  • If no changes are noted or the government does not reply within 5 working days, the draft is considered final.
  • Submit Appendix C (supplied by the Government), annotating any parts not applicable to the work.
  • Final copies are due 10 working days after Government acceptance of the draft.
• Key Personnel & Offices: Lists Government POCs for various aspects (Primary Govt POC, Alternate Govt POC, WAWF Primary/Alternate, Contracting Buyer, Contracting PCO) and the Requiring Office (WR-ALC/SE - Safety Office).

This CDRL details the specific deliverable requirement for a Contractor's Safety Plan. Bidders need to understand the submission timeline, review process, and the need to include and annotate Appendix C to prepare their proposals accurately and ensure compliance with contract requirements.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies the "Accident/Incident Report" (Data Item No. A004) as a deliverable for Contract Line Item Number 0002, related to "Temporary AC for B185". It outlines the requirements for reporting accidents or incidents involving damage to government property or employee injuries.

• Data Item Title: Accident/Incident Report
• Authority: DI-SAFT-81563 NOT 2/T
• Contract Reference: PWS Para. 4.15
• Requiring Office: WR-ALC/SE (Safety Office)
• Frequency: As Required (ASREQ)
• Reporting Requirements: The contractor must notify the Robins AFB Safety Office telephonically within four (4) hours of an incident. A follow-up electronic notification must be sent within three calendar days to the Government Representative, PCO, and CSMO Representative. Information not available at the initial notification must be provided within 20 calendar days.
• Required Information: The report must include contract details, date/time/location of incident, narrative, cause, estimated cost, impound authority, involved equipment/personnel, and corrective actions.
• Distribution: Specific addressees and distribution methods are detailed in Block 16, including primary and alternate Government POCs, WAWF POCs, and Contracting Buyer/PCO.

This CDRL highlights a critical reporting requirement for any contractor working on the "Temporary AC for B185" system. Bidders should understand the detailed procedures and timelines for reporting accidents and incidents, as failure to comply could have contractual implications. The document specifies contact information for various government representatives involved in the reporting process.