TINKER AFB MAC BOA WWYK200051 Replace Switchgear, Bldg 1

Form / Attachment / Pricing Sheet

This document is a Submittal Register for the "Tinker AFB General Requirements Specification (Div 00-01)" for the "Replace Switchgear in Building 1" project at Tinker Air Force Base. It serves as a comprehensive list of all required submittals from the contractor, detailing the specification section, submittal description, item submitted, and relevant paragraph numbers.

• Submittal Register: Lists items such as test reports, certificates, product data, manufacturer's instructions, shop drawings, and closeout submittals.
• Specification Section: Identifies the relevant section of the project specifications for each submittal.
• Submittal Description: Clearly states the nature of the item to be submitted (e.g., "Pre-Construction Testing Record," "Welding, Cutting and Brazing Permit," "Health and Safety Plan," "Baseline Construction Schedule," "Quality Control (QC) Plan," "Operation and Maintenance Manuals," "As-Built Drawings").
• Paragraph #: References the specific paragraph in the specification that governs the submittal.
• Contractor Schedule Dates: Columns are provided for tracking contractor submission dates, approval dates, and other relevant timeline information.
• Action/Approval Columns: Fields for tracking contractor action, approving authority, and reviewer actions.

This register is crucial for bidders to understand the full scope of documentation and approvals required throughout the project lifecycle. It outlines the specific items that must be submitted, the timing of these submissions, and the process for review and approval. Bidders should use this document to ensure they have a robust plan for managing and executing all required submittals to maintain project schedule and compliance.

Form / Attachment / Pricing Sheet

This Excel file, titled 'EAL List.xlsx', contains a sheet named 'EAL' which is intended for the collection of personnel information for base access related to Construction Project Number WWYK200051, Project Title: Replace Switchgear, Bldg 1.

• The document provides columns for 'Guest Name', 'Drivers License # State of Issue', 'SSN', and 'Date of Birth'.
• Instructions specify that these columns should only be completed for personnel requiring base access.
• The format for Date of Birth is YYYMMMDD.

This document is a form that potential bidders may need to complete if their personnel require base access to perform work on the 'Replace Switchgear, Bldg 1' project. It outlines the specific personal information required for base access authorization.

Other / Unclassified

This document is a "General Decision Number" for wage determinations in Oklahoma County, Oklahoma, specifically for "Building Construction" that excludes residential construction of single-family homes and apartments up to four stories. It lists prevailing wage rates and fringes for various construction trades, including Bricklayer, Millwright, Carpenter, Electrician, Elevator Mechanic, Power Equipment Operator, Ironworker, Plumber, Pipefitter, Roofer, Sprinkler Fitter, Sheet Metal Worker, and others. It also includes information on paid holidays and details regarding Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage for Federal Contractors).

This document is crucial for bidders on construction projects in Oklahoma County, Oklahoma, that are subject to federal labor standards. It provides the legally mandated minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on such projects. Bidders must use these rates to accurately calculate their labor costs and ensure compliance with federal regulations, which can significantly impact proposal pricing and overall project feasibility.

Solicitation / RFP / RFQ

This solicitation is for the "Replace Switchgear in Building 1" project at Tinker AFB, Oklahoma. The project involves furnishing all materials, labor, plant, tools, transportation, equipment, testing services, quality control, and incidentals required to replace existing 280V and 208V substations with 480V and 208V switchgears. The estimated magnitude of this project is between $100,000 and $250,000.

• Replacement of existing 280V and 208V substations with 480V and 208V switchgears.

• Work must be performed in accordance with project drawings and specifications.

• Contract type: Firm Fixed Price.

• Period of Performance: 180 calendar days from the Notice to Proceed.

• Estimated Magnitude: $100,000 - $250,000.

• Proposals are due by 12:00 PM local time on June 12, 2026.

• Offers must be valid for at least 120 calendar days after the due date.

• Specific information regarding submission and evaluation criteria is detailed in Section L (Instructions to Offerors) and Section M (Evaluation Factors for Award), which are attached.

• This opportunity is only available to current BOA holders.

• The NAICS code is 236220, with a size standard of $45,000,000.00 annual receipts.

• Funds are not presently available for this contract; the Government's obligation is contingent upon the availability of appropriated funds.

• Performance and Payment Bonds are required within 10 calendar days after award.

• The document references numerous FAR and DFARS clauses, including those related to construction, payment, inspection, and small business programs.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for replacing 280V and 208V substations with 480V and 208V switchgears at Building 1, Tinker Air Force Base, Oklahoma.

• Furnish all materials, labor, plant, tools, transportation, equipment, testing services, quality control, and incidentals for the repair by replacement of substations and switchgears.

• Perform a site investigation to verify existing conditions.

• Identify and provide necessary logistical, architectural, and structural work elements.

• Ensure all assemblies, framework, fixtures, or apparatus are provided for a complete, fully operating system.

• Verify Government-provided information on floor plans, dimensions, structural, mechanical, electrical data, and underground utilities.

• The work is to be performed at Building 1, Tinker Air Force Base, Oklahoma.

• The period of performance is not explicitly stated in this section but is implied to cover the duration of the contract.

• Contractor Personnel: Must possess current/valid licenses and certifications. Personnel must be easily recognized via distinctive clothing or badges. Key personnel include a Project Manager (PM), Quality Control Manager (QCM), Site Safety and Health Officer (SSHO), and Project Superintendent, each with specific experience requirements and designated alternates. Subcontractors must be licensed in their specialty.

• Badging: Contractor personnel require AFMC Form 387 identification badges to access Tinker AFB.

• Quality Control: Contractor is responsible for providing, inspecting, and documenting quality per project drawings, specifications, and this SOW. This includes an inspection system, deficiency prevention, and maintaining inspection files.

• Health and Safety: Adherence to the Commander's Statement of Safety Intent, OSHA Voluntary Protection Program (VPP), emergency evacuation procedures, mishap reporting, and bioenvironmental regulations is required. EM 385-1-1 and AFI 48-127 are referenced.

• Existing Work: Contractor must take precautions to avoid damage to existing items and repair/replace altered portions to match existing conditions.

• Government Occupancy: The facility will remain occupied during construction. Coordination with the Government Project Manager/Construction QA Inspector is required.

• Working Hours: Construction is to take place during normal duty hours (0700-1600 Monday-Friday), with utility outages as an exception. Work outside normal hours requires authorization and is at no additional cost to the Government.

• FOD Awareness: All contractor personnel must complete Foreign Object Debris (FOD) awareness and prevention training.

• Documentation: All documents must be submitted electronically per specification section 01 33 00, including specifications, reports, material submittals, drawings (AutoCAD .dwg format for final design and as-built), and file naming conventions.

• Construction Schedule: A baseline schedule must be submitted within 10 days of Notice to Proceed (NTP), using Network Analysis Schedule (NAS)/Critical Path Method format.

• Progress Reporting: Weekly progress reports are required, detailing percentage of work completed.

• Submittal Register: Contractor must review and revise the Government's submittal register.

• Record Drawings: Working as-built drawings ('Redline' Set) must be maintained and submitted prior to pre-final inspection. Final record drawings must be submitted within 10 days after pre-final inspection.

• O&M Manuals: O&M manuals must be provided 30 days prior to final inspection.

• Attachments: Includes Appointment of Security Representative Letter, Controlled Area Training materials, and Recovered Materials Determination Form.

Solicitation / RFP / RFQ

This document, "Section L - Instructions, Conditions, and Notices to Offerors," provides guidance for preparing proposals for a construction order awarded under a Multiple Award Contract (MAC) BOA. The government intends to award a single construction order based on Lowest Priced Technically Acceptable (LPTA) source selection procedures.

• Proposals must include all data and information requested in this ITO and the Order Proposal Request (OPR).

• Offerors must acknowledge receipt of any amendments to the OPR.

• Proposals must be compliant with the requirements stated in the OPR and its attachments.

• The technical proposal must address minimum performance or capability requirements and demonstrate a clear understanding of the project scope, including synopsis, methodology, user impacts, and technical subfactors.

• The price proposal must be fully supported and detailed, broken down by CSI Master Format System divisions to at least CSI Level IV, with supporting documentation.

• The contract will be a construction order awarded under an existing BOA.

• The specific period of performance and estimated value are not detailed in this document but are expected to be in the OPR.

• Submit only one proposal. Multiple proposals may be deemed technically unacceptable.

• Proposals must be submitted by the date and time specified on the SF 1442, block 13a, or amendment.

• The Procurement Contracting Officer (PCO) is the sole point of contact.

• Email submissions are permitted but must follow specific guidelines regarding subject lines and file types (no password-protected or zip files).

• Proposals will be evaluated using LPTA procedures.

• The technical volume includes a cover sheet and a project narrative.

• The price volume includes a cover sheet, detailed price proposal, and supporting documentation.

• Offerors must provide a bid guarantee (minimum 20% of proposal).

• Proposal acceptance period (validity) must be clearly stated.

• Not explicitly detailed in this document, but bidders should refer to the OPR for any specific eligibility or set-aside requirements.

• This ITO takes precedence over the BOA should any conflict arise.

• Non-conformance with instructions may result in the proposal being deemed ineligible for award.

• The government reserves the right to award without exchanges, but may conduct exchanges if deemed in its best interest.

• All pages containing proprietary information should be marked.

• Each page should contain the legend "CUI SOURCE SELECTION INFORMATION– SEE FAR 2.101 and 3.104" at the bottom.

• Page size and format restrictions apply (8.5 x 11 inches, 1.5 line spacing, Arial 12pt font, 1-inch margins).

• Electronic copies should be submitted in formats readable by MS Office Suite or PDF (searchable text enabled).

Solicitation / RFP / RFQ

This document outlines the evaluation factors for award for an acquisition utilizing Lowest Priced Technically Acceptable (LPTA) Source Selection procedures. The government is procuring construction projects with an estimated magnitude less than $10M. Technical tradeoffs will not be made, and exceeding technical requirements will not result in additional credit. Award will be made to the responsible offeror whose proposal is technically acceptable, conforms to all requirements, and provides the best value to the government. The government reserves the right to award without discussions or exchanges, but may conduct discussions if deemed necessary.

Proposals must meet all Order Proposal Request (OPR) requirements, including terms and conditions, representations and certifications, and Statement of Work (SOW) requirements. Failure to comply may result in ineligibility for award. Offerors must clearly identify any exceptions to OPR terms and conditions with supporting rationale.

Not explicitly detailed in this document, but it references Section 2.1(b) and Scope of Section 1.2 within the SOW.

• Evaluation Approach: Proposals will be evaluated concurrently for all factors. Only technically acceptable proposals will be considered for award.
• Technical Evaluation: Based on the offeror's approach to meeting technical requirements. Each subfactor will receive an "Acceptable" or "Unacceptable" rating. A single deficiency in a subfactor results in an unacceptable rating for that subfactor, leading to an overall unacceptable and un-awardable rating. Low risk approaches are required.
  • Technical Subfactor 1: Capability and Management: Assesses commitment to an on-site management team, approach to managing subcontractors, handling warranty support and unforeseen conditions, and identification of primary points of contact.
  • Technical Subfactor 2: Schedule and Planning: Assesses the ability to schedule and plan the construction project to meet or improve the mandatory completion date with minimal disruption. This includes a construction schedule demonstrating a realistic sequence of activities, consideration of submittals, milestones, permits, and specific timelines for staging area approvals, waivers, and other government approvals.
• Price Evaluation: Proposals will be evaluated for reasonableness, balanced pricing, and realism. Unreasonable, unbalanced, or unrealistic pricing may result in ineligibility for award or an unacceptable risk to the government.
• Award Basis: Award will be made to the lowest evaluated priced proposal that is technically acceptable and meets all solicitation requirements.

Not specified in this document.

• The Source Selection Authority (SSA) will base the decision on an integrated assessment of proposals.
• The government reserves the right not to award an order.
• The government may consider "correction potential" of any proposal aspect evaluated as "unacceptable."
• If discussions are conducted, a competitive range will be established. Offerors excluded from the competitive range may request a debriefing.
• Pricing proposals will be reviewed for compliance with the ITO. Total Evaluated Price (TEP) will be calculated for evaluation purposes only.

Other / Unclassified

This document provides a map indicating the location for a site visit related to opportunity WWYK200051, specifically for Switchgear B1. It shows the route to follow, highlighting key landmarks such as "Building 1," "ID Card Office," and "Tinker AFB CAC/ID Card Office."

This map is crucial for bidders planning to attend the site visit. It clarifies the exact location and the recommended route to access the designated area, ensuring participants can navigate the facility efficiently.

Forms / Attachments / Pricing Sheets

This document contains electrical drawings and schedules for the "Replace Switchgear, Bldg 1" project (WWYK200051) at Tinker Air Force Base. It details the existing and new electrical systems, including one-line diagrams, panel schedules, and elevations of switchgear.

• General Notes: Applicable codes, standards, and project-specific requirements.
• Legends and Abbreviations: Symbols and terms used throughout the electrical drawings.
• Demolition Plans (ED401, ED601): Outlines existing electrical equipment and systems to be removed.
• New Work Plans (E-401, E-601): Details the installation of new switchgear, transformers, and panelboards.
• Elevations (E-501): Provides visual representations of the new 480V and 208V switchgear.
• Schedules (E-701): Lists the circuits, loads, and breaker details for existing and replacement panelboards (Panel LPO, Panel B-9, Panel B-13).

This document is crucial for bidders to understand the scope of work related to electrical system replacement. It provides detailed information on existing conditions, demolition requirements, new installation specifications, and the specific components and configurations of the new electrical infrastructure. Bidders must review these drawings and schedules to accurately estimate costs, plan execution, and ensure compliance with all technical requirements.