Troop Lodging

Forms / Attachments / Pricing Sheets

This document lists clauses and provisions that are incorporated by reference into the solicitation. It serves as a reference for bidders to understand the contractual terms and conditions that will apply to any resulting contract.

• Clause Number: Unique identifier for each clause or provision.
• Clause Title: A brief description of the subject matter of the clause.
• Alt No/Dev No: Indicates if an alternate or deviation is in effect.
• Year-Mo: The year and month the clause was last updated.
• Section: The section of the contract where the clause is typically located.

Bidders must review these incorporated clauses and provisions to fully understand the legal and contractual requirements of the solicitation. This includes, but is not limited to, requirements related to:

• Representations and certifications (e.g., regarding covered defense telecommunications equipment, business operations, foreign government control).
• Payment and invoicing procedures (e.g., Wide Area WorkFlow).
• Limitations on subcontracting.
• Price evaluation preferences (e.g., for HUBZone small business concerns).
• Tax implications (e.g., foreign procurements).
• Compliance with various federal regulations and statutes.

Understanding these clauses is critical for preparing a compliant offer and for assessing the overall risk and requirements of the opportunity.

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation for commercial services, issued as a Request for Quotation (RFQ), to procure lodging services for members of the Massachusetts Air National Guard. The acquisition is set aside for small business concerns. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The government requires lodging services for specific dates between March 2026 and November 2027. The services include room nights for "Off Season" and "Summer Season" periods, with specific quantities and dates provided for the base year and option years.

• CLIN 0001 (Off Season Rate): Specific dates in April and November 2026, requiring 65-120 rooms per date.

• CLIN 0002 (Summer Rate): Specific dates in August 2026, requiring 65-120 rooms per date.

• CLIN 1001 (Option Year Off Season Rate): Specific dates in December 2026 and February/March 2027, requiring 65-120 rooms per date.

• CLIN 1002 (Option Year Summer Rate): Specific dates in March 2027, requiring 120 rooms per date. Additional dates TBD.

• NAICS Code: 721110

• Small Business Size Standard: $40M

• Period of Performance: Primarily March 2026 through November 2027, with option years.

• Unit of Issue: Each (EA)

• Registration: All firms must be registered in the System for Award Management (SAM) database (www.sam.gov).

• Submission: Quotes must be sent via email to SMSgt Andrew Perry at 102iw.msg.msc@us.af.mil.

• Deadline: Quotes are due no later than 1:00 PM EST on April 3rd, 2026.

This acquisition is set aside for small business concerns.

• The Defense Priorities and Allocations System (DPAS) is not applicable.
• Provisions and clauses are incorporated by reference and accessible at www.acquisition.gov.
• Additional lodging dates for the option period will be provided 60-90 days prior to the end of the base year.

Performance Work Statement (PWS)

To procure high-quality commercial lodging and associated support services for MA ANG personnel on Inactive Duty Training (IDT) status in Fiscal Year 2026.

• Provide hotel/motel rooms with two beds per room, private bath, and hot/cold running water.

• Rooms must be located within a 20-mile radius of JBCC (158 Reilly St, Buzzards Bay, MA 02542).

• Offer customary courtesies (e.g., dining, pool, fitness center) at no additional charge.

• Provide 24-hour check-in/check-out services.

• Ensure lodging facility complies with fire, health, safety, and sanitation regulations.

• Maintain a guest security program.

• Base Year: April 20, 2026 – November 30, 2026

• Option Year 1: December 1, 2026 – November 30, 2027

• Government will evaluate performance based on a Quality Assurance Surveillance Plan (QASP).

• Contractor staff must be qualified, professional, and customer service oriented.

• Lodging must achieve a satisfactory or better rating in Health Inspections.

• Safety self-inspections required annually.

• Contractor must furnish all required property, materials, and equipment.

• COMSEC/IT security protocols must be followed.

• Property standards must meet Federal Emergency Management Agency (FEMA) code.

• Contractor must designate a Contract Manager (CM) with full authority.

• Zero tolerance policy for trafficking in persons.

• Address potential Organizational Conflicts of Interest (OCI).

• Handle cancellations and no-shows according to specified procedures.

• Government only pays for rooms and services used; incidentals are the individual's responsibility.