Underground Fuel Storage Tanks (UST) Refurbishment Services - Tokyo

SOL #: 19JA8026Q0021Pre-Solicitation

Overview

Buyer

State

State, Department Of

U.S. EMBASSY TOKYO

WASHINGTON, DC, 20520, United States

Place of Performance

Tokyo, Japan

NAICS

All Other Specialty Trade Contractors (238990)

PSC

Repair Or Alteration Of Fuel Storage Buildings (Z2GC)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/1f689c808d2f4689a7672086eb29f9f6/view

Timeline

Posted

Mar 17, 2026

Last Updated

May 18, 2026

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The U.S. Embassy in Tokyo, Japan, is seeking quotations for Underground Fuel Storage Tanks (UST) Refurbishment Services at its housing compound. This Request for Quotations (RFQ) aims to award a Firm Fixed-Price Purchase Order to the lowest priced, technically acceptable, and responsible contractor. Quotations are due by June 12, 2026, at 10:00 a.m. JST.

Scope of Work

The project involves the comprehensive refurbishment and relining of two single-walled steel underground fuel storage tanks (28,000 liters each). Key tasks include:

Site preparation, including safety measures and electrical shutdown.
Tank cleaning, sludge removal, and degassing.
Surface preparation via sandblasting and inspection.
Internal relining with primer, fiberglass reinforced plastic (FRP) mat/sheet, and polyester-based resin.
Installation of new FRP manhole covers.
Pressure testing of fuel lines.
Installation of an electronic tank inventory control and leak detection monitoring system.
Development and submission of a Quality Assurance Plan (QAP), confined space entry plan, and Accident Prevention Plan (APP).
Final systems tests and training for U.S. Embassy personnel.
Provision of project closeout documentation, warranties, and manuals. All work must adhere to US ACE EM-385 requirements for confined space entry.

Contract Details

Contract Type: Firm Fixed-Price Purchase Order.
Period of Performance: Completion expected within 90 calendar days after the Notice to Proceed.
Estimated Value: Between $25,000 and $100,000.
Set-Aside: This is NOT a small business set-aside.
Product/Service Code: Z2GC (Repair Or Alteration Of Fuel Storage Buildings).

Submission & Evaluation

Pre-quotation Conference & Site Visit: Thursday, May 28, 2026, at 9:50 a.m. at the U.S. Embassy housing compound's West Gate. RSVP required by May 26, 2026, to MitaMX@state.gov.
Questions Due: Thursday, June 4, 2026, by 10:00 a.m. JST.
Quotations Due: Friday, June 12, 2026, by 10:00 a.m. JST.
Submission Method: Electronically via email to MitaMX@state.gov. Emails must not exceed 15MB; use multiple emails if necessary.
Evaluation Criteria: Award will be based on the lowest priced, technically acceptable quotation from a responsible contractor.
Eligibility: Quoters must be technically qualified, financially responsible, understand English and Japanese, have an established business, prior construction experience, necessary resources, local licenses/permits, and meet insurance requirements. SAM registration is required prior to submission.

Contact Information

Primary Contact: Christopher G. Staff (StaffCG@state.gov, 81332245616)
Secondary Contact (for submissions/questions): Miyuki Mita (MitaMX@state.gov, 81332245755)