Underground Fuel Storage Tanks (UST) Refurbishment Services - Tokyo
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of State, U.S. Embassy Tokyo, has issued a Request for Quotations (RFQ) for Underground Fuel Storage Tanks (UST) Refurbishment Services at the Mitsui Housing Compound in Tokyo, Japan. This opportunity seeks a responsible company to refurbish two 28,000-liter USTs and install a new inventory control and leak detection monitoring system. The U.S. Government intends to award a Purchase Order based on the lowest priced, technically acceptable quote. Quotations are due Friday, June 12, 2026, by 10:00 a.m. JST.
Scope of Work
The scope includes:
- Refurbishment and relining of two single-walled/skinned steel underground fuel storage tanks (28,000 liters each).
- Installation of an inventory control and leak detection monitoring system for both tanks.
- Adherence to US ACE EM-385 requirements for confined space entry.
- Site preparation, tank cleaning (emptying, sludge removal, degassing), and surface preparation (sandblasting).
- Relining tanks with primer, fiberglass reinforced plastic (FRP) mat/sheet with polyester-based resin, and a final polyester-based resin coat.
- Installation of new FRP manhole covers and pressure testing of fuel supply/return lines.
- Provision of a Quality Assurance Plan (QAP), confined space entry/safety plan, and a project-specific Accident Prevention Plan (APP).
- Final systems tests on refurbished USTs and the monitoring system.
- Training for U.S. Embassy personnel on the new UST system components.
- Project closeout documentation, including warranties and manuals.
Contract Details
- Contract Type: Purchase Order
- Period of Performance: Completion expected within 90 calendar days after the Notice to Proceed.
- Estimated Value: Between $25,000 and $100,000.
- Set-Aside: Not a small business set-aside.
Submission & Evaluation
- Pre-quotation Conference & Site Visit: Thursday, May 28, 2026, at 9:50 a.m. at the U.S. Embassy housing compound's West Gate. RSVP required by May 26, 2026, to MitaMX@state.gov.
- Questions Due: Thursday, June 4, 2026, by 10:00 a.m. JST via email to MitaMX@state.gov.
- Quotations Due: Friday, June 12, 2026, by 10:00 a.m. JST.
- Submission Method: Electronically via email to MitaMX@state.gov. Email size must not exceed 15MB; use separate emails if necessary.
- Evaluation Criteria: Award will be made to the lowest priced, technically acceptable, responsible contractor. Discussions may be held if needed.
- Eligibility: Quoters must be technically qualified, financially responsible, understand English and Japanese, have an established business, prior construction experience, necessary resources, local licenses/permits, and meet insurance requirements.
- Registration: Quoters must be registered in SAM.gov prior to contract award.
Additional Notes
Performance and payment bonds are not required. No payment will be made for quotation preparation and submission.