V Corps Portable Hearing Test System

Questions & Answers / Clarifications

This document provides clarifications regarding the W912PB26QA062 opportunity, addressing vendor questions to refine understanding of requirements.

• Testing Population: Approximately 300 service members require annual testing, with a likely daily maximum of 10 individuals.
• Audiological Review: Audiological reviews will be conducted by a military audiologist within the EUCOM Theater; separate services for this are not required on the quote.
• Hearing Conservation Program: The battalion has 3-4 employees in its hearing conservation program.
• Site Location: Currently, the only site involved is Camp Kościuszko in Poland.
• Historical Records: No historical records from previous years are available for upload.

These clarifications provide specific details on the scope of testing, the location of services, and the number of personnel involved, which may impact how bidders prepare their proposals and pricing.

Amendment / Modification

This amendment modifies the solicitation by extending the response due date.

• The response due date has been changed.

• The proposal submission deadline has been extended from May 12, 2026, to May 15, 2026.

Solicitation / RFP / RFQ

This solicitation is for the purchase of two (2) portable hearing test systems for V Corps Headquarters and Headquarters Battalion (HHBN). The requirement includes annual maintenance for four years after procurement.

• Two (2) portable hearing test systems.

• Annual maintenance for four years post-procurement.

• Shipping and handling costs must be included in the proposal.

• Pricing Arrangement: Firm Fixed Price.

• Period of Performance: Not explicitly stated for the system purchase, but maintenance is for four years post-procurement.

• Offer Due Date/Local Time: 15 MAY 2026, 12:00 PM.

• Evaluation Factors: Warranty, Annual Maintenance, and Price.

• The Government will award to the responsible Offeror whose offer is most advantageous, considering price and other factors.

• This acquisition is marked as "UNRESTRICTED".

• North American Industry Classification Standard (NAICS): 339112, Size Standard: Not specified.

• The solicitation issue date is 30 APR 2026.

• The Statement of Work (SOW) is attached and provides further details.

• Delivery is FOB Destination.

• Inspection and Acceptance Location: Forward Company, APO AE 09103-3121 and Central Receiving Point, Fort Knox, KY.

• Delivery Date: 01 Jul 2026.

Questions & Answers / Clarifications

This document provides clarifications related to solicitation W912PB26QA062.

• Testing Population: The total population requiring annual testing is approximately 300 service members, with a likely maximum of 10 individuals tested per workday.
• Audiological Review: Audiological review services are not required as part of this procurement; the review will be conducted by a military audiologist within the EUCOM Theater.

These clarifications provide specific details on testing volume and the scope of audiological services, which may impact bidder proposals and understanding of requirements.

Solicitation / RFP / RFQ

This solicitation seeks proposals for the purchase of two portable hearing test systems for V Corps Headquarters and Headquarters Battalion (HHBN). The requirement includes annual maintenance for these systems for four years post-procurement.

• Two (2) portable hearing test systems.

• Annual maintenance for four years after procurement.

• Shipping and handling costs must be included in the proposal.

• The Statement of Work (SOW) provides further details on the system requirements.

• Pricing Arrangement: Firm Fixed Price.

• Product Service Code: 6515

• North American Industry Classification System (NAICS): 339112

• Offer Due Date/Local Time: 12 MAY 2026, 12:00 PM.

• Evaluation factors will include Warranty, Annual Maintenance, and Price.

• The government will award to the responsible Offeror whose offer is most advantageous.

• This acquisition is currently set as UNRESTRICTED.

• The solicitation incorporates FAR clauses by reference, including those related to commercial products and services, system for award management, and payment instructions via Wide Area WorkFlow (WAWF).

• A Statement of Work is attached and provides further details.

• Delivery is expected by 01 July 2026.

Statement of Work (SOW)

To procure two (2) portable hearing test systems for V Corps Headquarters and Headquarters Battalion (HHBn).

• Provide a portable, automated solution for hearing tests and hearing protection fit tests, replacing traditional sound-proof booths and external audiometers.

• System must connect wirelessly to a control unit (e.g., tablet) for self-administered tests, with an intuitive user interface.

• Capable of manual test administration by qualified personnel.

• Support simultaneous testing of multiple individuals with single administrator monitoring.

• Test results must be exportable in PDF and CSV formats and stored securely.

• Average audiometric hearing test duration: 7-10 minutes.

• Hearing protection fit test duration: 3-5 minutes.

• High passive ambient noise attenuation, equivalent to or exceeding a single-wall sound booth, for environments up to 60 dBA.

• Capable of accurate audiometric testing in non-clinical environments without a sound booth.

• Accuracy and reliability supported by independent, peer-reviewed scientific studies.

• Compatibility with a commercially available sound level meter for ambient noise monitoring.

• Fit test must comply with DoDI 6055.12, calculating a Personal Attenuation Rating (PAR).

Not specified in the document.

• System must be commercially available, off-the-shelf (COTS) with a proven track record.
• Manufacturing must be in the United States.
• Hearing protection fit test compatibility with various in-ear devices (foam, flanged, custom-molded).
• Capable of integration with the Defense Occupational and Environmental Health Readiness System (DOEHRS).
• Must meet applicable DoD and DHA cybersecurity requirements (RMF).
• Annual calibration required to meet DoD and ANSI standards.
• Daily automated self-check or bio-acoustic simulation.
• Comprehensive warranty required; five (5) years desired.
• Regulatory compliance: ISO 13485 certified facility, FDA registered, compliant with ANSI S3.6, OSHA 1910.95, IEC 60645-1 (Hearing Testing), and ANSI S12.71, DoDI 6055.12 (Fit Testing).
• Designed for maximum portability, delivered in a rugged, padded case sized to fit under a commercial aircraft seat.