V121--USVI Patients Charter Flights

Solicitation / RFP / RFQ

This document contains various contract clauses and solicitation provisions that are critical for potential bidders to understand. It outlines the terms and conditions for commercial products and services, including:

• Inspection/Acceptance: Government's right to inspect and test items, and procedures for nonconforming supplies or services.

• Assignment: Rules regarding the assignment of payment rights.

• Changes: Modifications to the contract require written agreement.

• Disputes: Contract is subject to 41 U.S.C. chapter 71.

• Excusable Delays: Conditions under which delays are excusable.

• Invoice: Requirements for submitting invoices, including EFT banking information.

• Payment: Details on prompt payment, discounts, and handling of overpayments.

• Interest: Rules for calculating interest on amounts due to the Government.

• Risk of Loss: When risk of loss or damage to supplies passes to the Government.

• Taxes: Contract price includes applicable Federal, State, and local taxes.

• Termination: Provisions for termination for Government's convenience or for cause.

• Title: When title to furnished items passes to the Government.

• Warranty: Implied warranties of merchantability and fitness.

• Limitation of Liability: Limitations on contractor liability for consequential damages.

• Compliance: Requirements to comply with applicable laws, executive orders, and Government contract-specific laws.

• Order of Precedence: Defines the hierarchy for resolving inconsistencies within the solicitation or contract.

• FAR 52.240-91 (Deviation): Security Prohibitions and Exclusions, including definitions related to covered telecommunications equipment, covered foreign entities, and critical technology.

• VAAR 852.219-75 (Deviation): Notice of Limitations on Subcontracting, with specific percentages for services and construction, and requirements for SDVOSB/VOSB concerns.

• FAR 52.252-2: Clauses incorporated by reference, including Contractor Employee Whistleblower Rights, System for Award Management Maintenance, and Contracting Officer's Representative.

• VAAR 852.232-72: Electronic Submission of Payment Requests, outlining requirements and exceptions.

• FAR 52.212-5: Contract Terms and Conditions Required to Implement Statutes or Executive Orders, incorporating numerous FAR clauses related to prohibitions (e.g., Kaspersky Lab, telecommunications, ByteDance), ethics, reporting, subcontracting, and small business programs.

• FAR 52.201-1: Voluntary Survey for feedback on pre-award and debriefing processes.

• FAR 52.212-1: Instructions to Offerors, detailing submission requirements, period for acceptance, product samples, multiple offers, late submissions, and contract award considerations.

• Addendum to FAR 52.212-1: Outlines the evaluation process, basis for award (tiered evaluation for SDVOSBs and SBs), and factors for quotation evaluation (technical capability, past performance, price).

• FAR 52.240-90: Security Prohibitions and Exclusions Representations and Certifications, including definitions and procedures related to covered telecommunications, FASCSA orders, Sudan, and Iran.

• FAR 52.252-1: Solicitation Provisions Incorporated by Reference.

This document is essential for understanding the legal, contractual, and compliance requirements of the solicitation. Bidders must carefully review all clauses and provisions to ensure their offers meet all stated requirements, including those related to security, subcontracting, and submission procedures. Failure to comply with these terms may result in ineligibility or contract non-compliance.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for recurring roundtrip air transportation services for eligible beneficiaries (Veterans) and their medical companions from the US Virgin Islands (USVI) to the Luis Munoz Marin International Airport (SJU) in Carolina, PR, and back.

• Provide roundtrip air transportation for up to nine (9) eligible beneficiaries and their medical companions.

• Flights originate from Cyril E. King Airport (STT) in St. Thomas, VI, and Henry E. Rohlsen Airport (STX) in St. Croix, VI, to SJU.

• Transport passengers from SJU back to their original departure airport.

• Provide necessary equipment for safe boarding/deboarding, including assistance for passengers with wheelchairs or other mobility aids.

• Ensure aircraft are maintained in airworthy condition and comply with all applicable FAA, DOT, and OSHA regulations.

• Provide preventative maintenance inspections monthly.

• Personnel must be qualified and experienced as required by the FAA.

• BPA holder personnel must wear visible ID badges.

• Utilize the VA VetRide portal for transportation requests and invoicing.

• Charter Flight Services shall be on-time 95% of the time.

• 100% of all validations for providing equipment and assistance for safe onboarding/offboarding.

• 100% of all validations for conducting services and operations in accordance with FAA Regulations.

• 100% of all validations for performing aircraft maintenance in accordance with FAA Regulations.

• 100% of all validations for aircraft compliance with FAA Regulations.

• 95% of all validations for reporting of unusual events.

• Immediate corrective action required for any deviations from performance standards at no additional cost to the Government.

• Period of Performance: May 1, 2026, to April 30, 2031.

• Origin Airports: St. Thomas, VI (STT) and St. Croix, VI (STX).

• Destination Airport: Carolina, PR (SJU).

• Jet Fuel Adjustments: The BPA is subject to price revisions based on the Weekly U.S. Gulf Coast Kerosene-Type Jet Fuel Spot Price. Adjustments exceeding 3% from the base price ($4.009/gallon) require a fuel adjustment quote and may result in a supplemental agreement.

• VACHS Normal Business Hours: Monday through Friday, 07:30 AM to 4:00 PM AST, excluding Federal Holidays.

• Check-Ins: Passengers must be at the airport no later than one (1) hour prior to flight boarding.

• Service Animals: Allowed with prior approval, must comply with ADA.

• Layovers: Authorized only if required by passenger, Government, or FAA pilot duty requirements.

• Smoking: Prohibited in aircraft.

• Cabin Temperature: Maintain at approximately 75° Fahrenheit or as per FAA regulations.

• Communication: Aircraft must have FAA-compliant radio capability.

• Unusual Events: BPA holder must notify the CO/designee within one (1) hour of any unusual events or safety problems.

• Aircraft Equipment: Must comply with FAA regulations, have functioning two-way radios, and facilities for cabin temperature control.

• Insurance: BPA holder must obtain all necessary licenses, permits, and insurance.

• Flight Requests: COR will send requests at least five (5) days in advance, with potential for 48-72 hour requests due to commercial flight instability.

• Aircraft Maintenance: A replacement aircraft must be available during scheduled maintenance.

• Inspections: Government may inspect facilities, aircraft, and equipment prior to BPA start and for any added items.

• Quality Control Plan (QCP): BPA holder must develop and implement a QCP.

• Influenza Vaccination: All BPA employees must comply with VHA Directive 1192.01.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the RFQ for USVI Patients Charter Flights (RFQ No. 36C24826Q0330). It clarifies requirements and details related to the solicitation.

• Pricing: Vendors must quote the price per flight, not an aggregate for the estimated annual flights. All associated costs for services are to be included in the fixed unit price; no reimbursable costs will be provided.
• Price Revisions: Price revisions occur every six months, with no emergency adjustment mechanism for market volatility beyond the specified threshold.
• "Dry Run" Fees: "Dry run" fees are not permitted. An "activation fee" of 50% of the charter flight cost may be invoiced if a Veteran/Medical Companion fails to show or if the VA cancels within 2 hours of departure.
• Waiting Time: No waiting time costs will be applied. The Government expects a return time not to exceed one hour.
• Incumbent Contract: The current contract is IDIQ contract number 36C24821D0083.
• Eligible Beneficiaries: Services are for ambulatory and wheelchair-bound beneficiaries only; stretchers/gurneys are not included. Medical companions are non-clinical.
• Portable Oxygen Concentrators (POCs): The solicitation does not require the contractor to provide a power source for POCs.
• Aircraft Capacity: Aircraft must accommodate the number of passengers and mix of wheelchairs, walkers, or motorized scooters. A low probability exists for more than one wheelchair-bound passenger per flight.
• Flight Schedule: Flights are not on a fixed schedule. Requests are typically sent at least five days in advance, but some may be requested with 48-72 hours' notice due to commercial flight instability. Estimated flights have been adjusted to 100 for St. Thomas and 45 for St. Croix.
• Backup Aircraft: The BPA holder is expected to have an airplane available for services and unscheduled maintenance.
• Evaluation: The evaluation process and basis for award are detailed in the Addendum to FAR clause 52.212-1 (Instructions to Offerors).
• VetRide Platform: The VA will provide training and access credentials for the VetRide platform upon award; no subscription fee is required.
• PIV Badges: BPA holders and personnel are not required to possess VA Personal Identification Verification (PIVs).
• Limitation of Subcontracting (LOS): For SDVOSB bidding, the BPA holder will not pay more than 50% of the amount paid by the Government to non-SDVOSBs. This is a total price, with no excluded costs.
• Fuel Price: The base fuel price for quotes is $4.009/gallon (published 04/01/2026). BPA orders may be adjusted based on actual jet fuel rates post-award.
• Historical Flights: Historical flight data for 2023-2025 is provided for St. Croix and St. Thomas.
• Minimum Guarantees: A BPA has a ceiling of $2,000,000.00 but no minimum guarantee. However, as a follow-on acquisition, an existing need is confirmed, and BPA orders will be made.
• Passenger Count: The requirement is for a total of nine (9) passengers, including companions.
• Past Performance Error: An error regarding "Cooling Towers" experience has been corrected via amendment.
• Operating Certificate: Services are to be performed under FAA Part 135. Offerors must submit their FAA operating certificate.
• Medical Emergencies: In case of a mid-flight medical emergency, the BPA holder must follow FAA protocols.

These clarifications address specific vendor inquiries, potentially influencing how vendors prepare their quotes and understand the scope of work. Key details regarding pricing, fees, passenger eligibility, and operational requirements have been refined.

Amendment / Modification

• This amendment provides answers to questions received regarding the solicitation.

• Revised versions of the Performance Work Statement (PWS), Schedule of Prices, and Clauses and Provisions are attached, with changes highlighted in red.

• The quote submission deadline has been extended.

• Performance Work Statement (PWS)

• Schedule of Prices

• Clauses and Provisions

• The quote submission deadline is extended to April 8, 2026, at 3:00 PM Atlantic Standard Time.

Form / Attachment / Pricing Sheet

This document is a revised Schedule of Prices, detailing the cost structure for specific air charter services.

• Item 0001: Roundtrip Charter Flight for Patients from Cyril E. King Airport (STT) to Luis Munoz Marin International Airport (SJU).
  • Estimated Flights: 100 flights per year.
  • BPA Period: Base.
  • Period of Performance (POP) Begin: 05-01-2026.
  • POP End: 04-30-2031.
  • Principal NAICS Code: 481211 - Nonscheduled Chartered Passenger Air Transportation.
  • Product/Service Code: V121 - Transportation/Travel/Relocation - Transportation: Air Charter.
• Item 0002: Roundtrip Charter Flight for Patients from Henry E Rohlsen Airport (STX) to Luis Munoz Marin International Airport (SJU).
  • Estimated Flights: 45 flights per year.
  • BPA Period: Base.
  • POP Begin: 05-01-2026.
  • POP End: 04-30-2031.
  • Principal NAICS Code: 481211 - Nonscheduled Chartered Passenger Air Transportation.
  • Product/Service Code: V121 - Transportation/Travel/Relocation - Transportation: Air Charter.

This document provides specific pricing details and service descriptions for air charter transportation. Bidders should use this information to understand the expected costs and scope of services for these routes and to prepare their pricing proposals accordingly.

Amendment / Modification

This amendment provides answers to questions received regarding the solicitation, includes revised versions of the Performance Work Statement (PWS), Schedule of Prices, and Clauses and Provisions, and extends the quote submission deadline.

• Questions and Answers: Attached separately.
• Performance Work Statement (PWS): Revised version attached, with changes highlighted in red.
• Schedule of Prices: Revised version attached, with changes highlighted in red.
• Clauses and Provisions: Revised version attached, with changes highlighted in red.

The quote submission deadline has been extended to April 8, 2026, at 3:00 PM Atlantic Standard Time.

Form / Attachment / Pricing Sheet

This document is a Price/Cost Schedule detailing specific flight services. It outlines the items, descriptions, quantities, units, unit prices, and amounts for charter flights.

• Item 0001: Roundtrip Charter Flight for Patients from Cyril E. King Airport (STT) to Luis Munoz Marin International Airport (SJU). Includes estimated flights per year (96), BPA Period (Base), Period of Performance (POP) from 05-01-2026 to 04-30-2031. The Principal NAICS Code is 481211 (Nonscheduled Chartered Passenger Air Transportation), and the Product/Service Code is V121 (Transportation/Travel/Relocation - Transportation: Air Charter).
• Item 0002: Roundtrip Charter Flight for Patients from Henry E Rohlsen Airport (STX) to Luis Munoz Marin International Airport (SJU). Similar details as Item 0001, including 96 estimated flights per year, BPA Period (Base), and POP from 05-01-2026 to 04-30-2031. NAICS and Product/Service Codes are also identical.
• Grand Total: A field for the total cost is present but not populated in this excerpt.

This schedule provides specific details on the type of air charter services required, including origin and destination airports, estimated flight frequency, and the contract period. Bidders can use this information to understand the scope of services and to prepare their pricing proposals, ensuring their quotes align with the government's estimated needs and contract duration.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations as stipulated in the solicitation and resultant contract, in accordance with 38 U.S.C. 8127(l)(2).

• Services Contracts: The contractor will not pay more than 50% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Work subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit.
• General Construction Contracts: The contractor will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Work subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit. Costs of materials are excluded.
• Special Trade Construction Contractors: The contractor will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Work subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit. Costs of materials are excluded.
• Acknowledgement: Offerors acknowledge that this certification is subject to Title 18, United States Code, Section 1001, and that false certifications may lead to criminal, civil, or administrative penalties.
• Cooperation: Offerors agree to cooperate with the VA and provide documents to demonstrate compliance.
• Certification Section: A section for the offeror to complete, sign, and return, certifying compliance with the limitations on subcontracting.

This form is mandatory for all offerors. Failure to complete, sign, and return this certification with the bid, quotation, or proposal will render the offer ineligible for evaluation and award. Bidders must understand and agree to the subcontracting limitations specific to the contract type (services, general construction, or special trade construction) before submitting their offer.

Form / Attachment / Pricing Sheet

This document provides information regarding Wage Determination and Fringe Benefits applicable to the solicitation and any awarded contract. It clarifies that the Department of Labor (DOL) Wage Determination for the specific locality is available on SAM.gov.

• The contractor is responsible for obtaining and evaluating the wage determination for each area of performance.
• A specific Wage Determination (WD 2015-5703, Revision No. 28, last revised on 12/03/2025) is listed for San Juan, PR.
• A direct link to the wage determination on SAM.gov is provided: https://sam.gov/wage-determination/2015-5707/28

Bidders must review this information to understand the wage and fringe benefit requirements for the specified locality (San Juan, PR) and ensure their proposals comply with these labor standards. The link provided allows for direct access to the official wage determination.

Form / Attachment / Pricing Sheet

This document contains "Clauses and Provisions" that are incorporated by reference into the contract. It details the terms and conditions that will govern the contract, including standard clauses and specific addenda.

• FAR 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (NOV 2023): Covers essential contract terms such as inspection/acceptance, assignment, changes, disputes, definitions, excusable delays, invoicing, patent indemnity, payment, risk of loss, taxes, termination (for convenience and cause), title, warranty, limitation of liability, and other compliances.
• Addendum to FAR 52.212-4: Includes specific clauses like 52.240-91 "Security Prohibitions and Exclusions (NOV 2025) (DEVIATION)" which defines terms related to covered foreign entities, covered applications, and prohibited equipment/services.
• FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (OCT 2025) (DEVIATION FEB 2025): Lists numerous FAR clauses that implement specific statutes or executive orders, covering areas such as prohibitions on certain agreements, hardware/software, telecommunications, small business subcontracting, and labor standards.
• VAAR 852.219-75 VA Notice of Limitations on Subcontracting: Details requirements for subcontracting limitations for services and construction, including specific percentages for SDVOSBs and VOSBs.
• VAAR 852.232-72 Electronic Submission of Payment Requests: Outlines requirements for electronic submission of payment requests.
• FAR 52.201-1 Acquisition 360: Voluntary Survey: Encourages offerors to provide feedback on the acquisition process.
• FAR 52.212-1 Instructions to Offerors: Provides instructions on offer submission, including content, format, and deadlines.
• Addendum to FAR 52.212-1: Details the evaluation process, basis for award, and factors for evaluating quotations, including technical capability, past performance, and price.
• FAR 52.240-90 Security Prohibitions and Exclusions Representations and Certifications: Requires representations and certifications related to security prohibitions and exclusions.
• FAR 52.252-1 Solicitation Provisions Incorporated by Reference: Lists provisions incorporated by reference and how to access them.

This document is critical for bidders as it defines the contractual framework, legal obligations, and compliance requirements. It outlines the terms of payment, dispute resolution, termination conditions, and specific prohibitions (e.g., related to security, foreign entities, and certain technologies). Bidders must carefully review these clauses and provisions to understand their rights and responsibilities, and to ensure their proposals and subsequent contract performance will meet all stipulated requirements. The instructions to offerors and evaluation criteria are also essential for preparing a compliant and competitive bid.

Form / Attachment / Pricing Sheet

This document outlines the Terms and Conditions for a Blanket Purchase Agreement (BPA) exclusively with the Department of Veterans Affairs (DVA).

• Administrative Data: Establishes the BPA between the DVA and the BPA holder. Includes a placeholder for the Primary Point of Contact and details the Cognizant Office (Network Contracting Office 8, VA Caribbean Healthcare System).
• Pricing: Services ordered under the BPA will have associated pricing. The BPA holder can vary pricing within categories, not to exceed funded values. Extended/tier pricing will be applied. Orders may be awarded individually.
• General Services Orders: The BPA holder will furnish qualified personnel, materials, facilities, and management resources as set forth in the Statement of Objectives (SOO) or Performance Work Statement (PWS) at the stated price. Fixed-Price quotes will be provided when requested by the Contracting Officer (CO).
• Nonpersonal Services: Services provided are professional and management services, not personal services. The Government will not supervise BPA holder employees or control their methods. The BPA holder is responsible for managing their employees and avoiding actions that constitute or appear to constitute personal services.
• Authorized Limits: The Ceiling Limit can be raised with mutual agreement. Authorization for individual orders above stated limits requires CO coordination.
• Obligation of Funds: The BPA does not obligate funds; the Government is obligated only to the extent of authorized orders issued.
• Period of Performance: The BPA expires on 04-30-2031, or a later date if options are exercised.
• Authorized Individuals: Lists Wilfredo Perez, Contracting Officer, and an alternate as authorized to place orders.
• Order Format: Orders will be placed via e-mail, EDI, FAX, or hardcopy, with each order detailing tasks, services, and deliverables.
• Authorized Representatives: Identifies Wilfredo Perez as the primary CO and Lisandra Nieves as the Primary Contracting Officer's Representative (COR) responsible for technical monitoring.
• Invoices: Inspection and acceptance are designated to the COR. Invoices are submitted via the VA VetRide platform.
• Precedence: BPA terms and conditions take precedence over any inconsistencies with the BPA holder's invoice.

This document is crucial for understanding the framework under which orders will be placed, services will be performed, pricing will be handled, and administrative procedures will be followed for any work awarded under this BPA. It defines the relationship between the BPA holder and the DVA, including key personnel and responsibilities.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure recurring roundtrip air transportation services for eligible beneficiaries (Veterans) and their medical companions from the US Virgin Islands (USVI) to the Luis Munoz Marin International Airport (SJU) in Carolina, PR, and return. Flights will originate from St. Thomas, VI (STT) and St. Croix, VI (STX).

• Provide roundtrip air transportation services for up to nine (9) eligible beneficiaries and their medical companions.

• Services include necessary equipment for boarding and disinfection of passenger seating areas.

• Flights are estimated to occur twice a week during VACHS normal business hours (Monday-Friday, 07:30 AM - 4:00 PM AST).

• All services must comply with applicable FAA, DOT, OSHA, and State health and safety regulations.

• Aircraft must be maintained in airworthy condition, with line inspections performed within 24 hours preceding a flight, and preventative maintenance inspections performed monthly.

• BPA holder employees must not be supervised by the Government; the BPA holder is responsible for managing its employees.

• BPA holder must obtain all necessary licenses and permits, and maintain personal liability and property damage insurance.

• BPA holder personnel must wear ID badges.

• Utilize the VA VetRide portal for transportation requests and invoicing.

• Assist passengers with boarding/deplaning, including those with wheelchairs or limited mobility.

• Allow service animals with prior approval, provided they do not pose a threat or are disruptive.

• No smoking is permitted on aircraft.

• Aircraft must maintain cabin temperature around 75°F or per FAA regulations.

• Aircraft must have FAA-compliant radio communication capabilities.

• Notify the Contracting Officer (CO) or designee of any unusual events (accidents, safety problems) within one hour by telephone.

• Aircraft must comply with FAA regulations and be equipped with functioning two-way radios and required flight instruments.

• Provide aircraft information including type, seat capacity, and certificates of insurance.

• Maximum payload limits apply (25,000 lbs without passengers, 15,000 lbs with 9+ passengers).

• Develop and implement a Quality Control Plan (QCP).

• All BPA employees must comply with VHA Directive 1192.01 regarding Seasonal Influenza Vaccination.

• Period of Performance: May 1, 2026, to April 30, 2031.

• Origin Airports: Cyril E. King Airport (STT), St. Thomas, VI; Henry E Rohlsen Airport (STX), St. Croix, VI.

• Destination Airport: Luis Munoz Marin International Airport (SJU), Carolina, PR.

• Perform Charter Flight Services on Time: 95% of the time.

• Provide equipment and assistance for safe onboarding/offboarding: 100% of all validations.

• Conduct Services and Operations in accordance with FAA Regulations: 100% of all validations.

• Perform Aircraft Maintenance in accordance with FAA Regulations: 100% of all validations.

• Aircraft compliance with FAA Regulations: 100% of all validations.

• Reporting of Unusual Events: 95% of all validations.

• Jet Fuel Adjustments: BPA is subject to price revisions based on the "Weekly U.S. Gulf Coast Kerosene-Type Jet Fuel Spot Price." Adjustments exceeding 3% from the base price ($4.038/gallon) require a fuel adjustment quote and may result in a supplemental agreement.

• Influenza Vaccination: All BPA employees must comply with VHA Directive 1192.01. Unvaccinated personnel working in VHA locations or with patients must wear a face mask.

• Applicable Directives: 14 CFR Part 119, 14 CFR Part 121, 14 CFR Part 135.

Presolicitation Notice

This notice announces a pre-solicitation for a commercial acquisition using Revolutionary FAR Overhaul (RFO) part 12. The VA Caribbean Healthcare System (VACHS) at Puerto Rico requires recurring round-trip air transportation services. The service will transport eligible beneficiaries (Veterans) and their medical companions from the US Virgin Islands (USVI) - specifically Cyril E. King Airport (STT) in St. Thomas and Henry E Rohlsen Airport (STX) in St. Croix - to the Luis Munoz Marin International Airport (SJU) in Carolina, PR, and then back to their originating airports.

• The Government intends to award a Blanket Purchase Agreement (BPA).

• The BPA will be effective for five (5) years, with annual orders.

• The tentative start date for the BPA is May 1, 2026.

• This notice is posted along with the combined synopsis of the actual solicitation (RFQ no. 36C24826Q0330).

• The solicitation will be issued under tiered evaluation: (1) Service-Disabled Veteran-Owned Small Business concerns (SDVOSBs), and (2) Small Business concerns (SBs).

• If an award cannot be made under these tiers, the solicitation will be cancelled and the requirement resolicited.

• Written questions regarding the solicitation should be submitted via email to Senior Contract Specialist, Wilfredo Perez, at wilfredo.perez3@va.gov.

• Tiered evaluation for SDVOSBs and SBs.

• NAICS Code: 481211 with a size standard of 1,500 employees.

• Solicitation Number: 36C24826Q0330.

• Response Date/Time/Zone: April 7, 2026, 15:00 SAN JUAN, PUERTO RICO.

• Place of Performance: VA Caribbean Healthcare System (VACHS), 10 Casia Street, San Juan, PR.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for recurring round-trip air transportation services for eligible Veterans and their medical companions. The service will transport passengers from the US Virgin Islands (USVI) - specifically Cyril E. King Airport (STT) in St. Thomas and Henry E. Rohlsen Airport (STX) in St. Croix - to Luis Munoz Marin International Airport (SJU) in Carolina, Puerto Rico, and back.

• Recurring round-trip air transportation services.

• Transport of eligible beneficiaries (Veterans) and their medical companions.

• The Government intends to award a Blanket Purchase Agreement (BPA) with a 5-year effective period.

• BPA orders will be placed on an annual basis.

• Solicitation Number: 36C24826Q0330

• Response Date/Time/Zone: April 7, 2026, 3:00 PM San Juan, Puerto Rico time.

• Award will be based on a comparative evaluation of quotes, determined to be most favorable to the Government.

• Quotes must include a statement regarding acceptance of terms and conditions or list exceptions.

• Questions must be received by March 31, 2026, 3:00 PM AST.

• Submission of response required by April 7, 2026, 3:00 PM AST via PDF to wilfredo.perez3@va.gov.

• This solicitation is set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• It utilizes a tiered evaluation approach: (1) SDVOSBs, and (2) Small Business concerns (SBs).

• NAICS Code: 481211 (Other Air Transportation) with a size standard of 1,500 employees.

• SDVOSBs must submit a completed and signed VAAR clause 852.219-75 (deviation) regarding Limitation of Subcontracting.

• Registration in the System for Award Management (SAM) is required.

• This solicitation is prepared in accordance with FAR Part 12.

• Referenced attachments include: Pre-Solicitation Notice, Schedule of Prices, Performance Work Statement, BPA Terms and Conditions, Clauses and Provisions, Attachments and Exhibits, and Limitation of Subcontracting.

Other / Unclassified

This document is a "Sources Sought" notice, indicating a preliminary market research effort by the VA Caribbean Healthcare System (VACHS). It seeks to determine if there is sufficient interest and capability among responsible sources for recurring roundtrip air transportation services. The service will transport eligible Veterans and their medical companions from the US Virgin Islands (USVI) – specifically St. Thomas (STT) and St. Croix (STX) – to the Luis Munoz Marin International Airport (SJU) in Carolina, PR, and back. Flights are estimated to occur twice weekly, with a maximum of nine passengers per flight.

This notice is crucial for potential bidders interested in providing air charter services. It outlines the basic requirements, including origin and destination airports, estimated frequency, and passenger capacity. Bidders are instructed to submit a capability statement demonstrating their ability to meet these requirements. This is not a solicitation; if sufficient interest is shown, a formal solicitation will be posted on SAM.gov. The deadline for submitting interest/capability statements is February 13, 2026, at 10:00 AM AST, via email to Wilfredo Perez (wilfredo.perez3@va.gov). The NAICS code is 481211 (Non-scheduled Passenger Air Transportation) and the PSC code is V121 (Transportation: Air Charter).