V121--USVI Patients Charter Flights
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The VA Caribbean Healthcare System (VACHS) is soliciting quotes for recurring round-trip air transportation services for eligible Veterans and their medical companions from the US Virgin Islands (St. Thomas and St. Croix) to the Luis Munoz Marin International Airport (SJU) in Carolina, PR, and back. The Government intends to award a five-year Blanket Purchase Agreement (BPA). This opportunity is set aside with a tiered evaluation for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), followed by Small Businesses (SBs). Quotes are due by April 7, 2026, at 3:00 PM AST.
Scope of Work
The contractor will provide round-trip air transportation for up to nine (9) beneficiaries and their medical companions, with flights estimated to occur twice weekly during VACHS business hours (Monday-Friday, 07:30 AM - 4:00 PM AST). Services include necessary boarding equipment, disinfection of seating areas, and compliance with FAA, DOT, and OSHA regulations. Aircraft must be airworthy, undergo regular maintenance, and be equipped with FAA-compliant communication and flight instruments. The BPA holder is responsible for managing its employees, obtaining all necessary licenses and permits, maintaining insurance, and ensuring personnel wear ID badges. The VA VetRide portal will be used for transportation requests and invoicing. Special requirements include assisting passengers with limited mobility, accommodating service animals, and compliance with VHA Directive 1192.01 for seasonal influenza vaccination for all BPA employees. Jet fuel adjustments are subject to price revisions based on the "Weekly U.S. Gulf Coast Kerosene-Type Jet Fuel Spot Price."
Contract Details
This is a combined synopsis/solicitation (RFQ 36C24826Q0330) issued under Revolutionary FAR Overhaul (RFO) part 12. The resultant Blanket Purchase Agreement (BPA) will be effective for five (5) years, from May 1, 2026, to April 30, 2031, with orders placed annually. The NAICS code is 481211 (Nonscheduled Chartered Passenger Air Transportation) with a size standard of 1,500 employees. The Product/Service Code is V121 (Air Charter For Things). The place of performance is the VA Caribbean Healthcare System (VACHS) in San Juan, PR, with flights originating from Cyril E. King Airport (STT) and Henry E Rohlsen Airport (STX).
Submission & Evaluation
Award will be based upon a comparative evaluation of quotes to determine the most favorable to the Government, in accordance with Simplified Acquisition Procedures. Offerors must submit a PDF version of their quote to wilfredo.perez3@va.gov by April 7, 2026, at 3:00 PM AST. Questions must be submitted to the same email by March 31, 2026, at 3:00 PM AST. Quotes must include a statement accepting the terms and conditions or listing exceptions with rationale. SDVOSBs must include a completed and signed VAAR clause 852.219-75 (deviation) regarding Limitation of Subcontracting. Registration in the System for Award Management (SAM) is required at the time of submission. Details on evaluation factors and quote content are in the addendum to RFO 52.212-1.
Key Documents
Bidders should review the Performance Work Statement (PWS) for detailed requirements, the Schedule of Prices for specific flight items, BPA Terms and Conditions, Clauses and Provisions (including FAR 52.212-4 and 52.212-5), and the Limitation of Subcontracting document for compliance requirements.