V212--Baltimore VAMC Wheelchair Van Transportation Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contract Office 5, has issued a Solicitation (VA-26-00001159) for Non-Emergent Wheelchair Transportation Services. This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside for a Firm-Fixed-Price, Multiple Award Indefinite Delivery/Indefinite Quantity (IDIQ) contract. The services will support the Baltimore VA Medical Center (VAMC) and its associated Community-Based Outpatient Clinics (CBOCs) across Maryland, Virginia, and West Virginia. Proposals are due by April 24, 2026, at 5:00 PM EST.
Scope of Work
The contractor will provide comprehensive non-emergent wheelchair transportation services on a 24/7 basis, including weekends and holidays. This includes furnishing vehicles, qualified personnel, management, supplies, equipment, and reporting. Key requirements involve transporting patients, their luggage (up to 20 lbs), medical records, and comfort items. Drivers must be licensed, experienced, undergo background checks, be capable of administering oxygen, and hold basic first aid certification. Vehicles must be safe, comfortable, meet all federal, state, and local regulations, and be equipped with first aid kits. Contractors must utilize the VetRide Vendor Portal or a VA-approved transportation software for trip requests and invoicing, and adhere to COVID-19 and other infectious disease protocols, HIPAA, and Blood Borne Pathogens regulations. A Quality Control Plan (QCP) is required.
Contract Details
- Contract Type: Firm-Fixed-Price, Multiple Award Indefinite Delivery/Indefinite Quantity (IDIQ). The VA intends to award up to three (3) contracts.
- Period of Performance: Anticipated five years, from July 1, 2026, to June 30, 2031.
- Estimated Value: Minimum Guaranteed Amount of $1,000.00, with a Maximum Contract Ceiling of $50,000,000.00.
- NAICS Code: 485991 (Special Needs Transportation)
- Size Standard: $19 Million
Set-Aside & Eligibility
This acquisition is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Offerors must be listed and viewable in the Small Business Administration (SBA) database at the time of offer submission and prior to award. Awarded contractors must also submit evidence of enrollment with VETS4212.
Evaluation Criteria
Proposals will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis. Technical proposals will be assessed on non-price factors including:
- Technical Capability
- Fleet
- Company Stability/Longevity
- Wheelchair Van Transportation Experience
- Insurance
- Personnel Past performance will also be evaluated. Price proposals will be assessed based on fixed prices for each Contract Line Item (CLIN).
Submission & Key Dates
- Questions Due: April 15, 2026, 1:00 PM EST
- Proposals Due: April 24, 2026, 5:00 PM EST
- Contractors must be registered in SAM.gov prior to contract award.
Important Notes
Multiple U.S. Department of Labor Wage Determinations are included for various counties in Maryland, Virginia, and West Virginia. Bidders must carefully review these documents to accurately estimate labor costs and ensure compliance with Service Contract Act requirements, including minimum wage rates, fringe benefits (Health & Welfare, paid sick leave, vacation, holidays), hazardous pay, and uniform allowances. The place of performance is variable, covering Baltimore VAMC, CBOCs, and other VA locations within VISN 5.