V212--Baltimore VAMC Wheelchair Van Transportation Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the 245-NETWORK CONTRACT OFFICE 5 (36C245), has issued a solicitation for Non-Emergent Wheelchair Van Transportation Services for the Baltimore VA Medical Center (VAMC) and its associated Community-Based Outpatient Clinics (CBOCs) and affiliated healthcare clinics. This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Proposals are due by April 24, 2026, at 5:00 PM EST.
Scope of Work
The contractor will provide comprehensive non-emergent wheelchair van transportation services on a 24/7 basis, including weekends and holidays. This includes furnishing all necessary vehicles, personnel, management, supplies, and equipment. Key requirements involve transporting patients, their luggage (up to 20 lbs), medical records, medication, and comfort items. Personnel must be qualified, courteous, professional, and undergo background investigations. Vehicles must be safe, comfortable, and meet all federal, state, and local regulations. The contractor must implement a Tuberculosis (TB) exposure control policy, ensure personnel TB testing, and comply with HIPAA and Blood Borne Pathogens regulations. Adherence to specific performance standards, including response times, and maintenance of a Quality Control Plan (QCP) are mandatory. The VetRide Vendor Portal or a VA-approved transportation software must be utilized for all requests and invoicing.
Contract Details
- Contract Type: Multiple Award Firm Fixed Price Indefinite Delivery/Indefinite Quantity (IDIQ) with shared capacity. The VA intends to award up to three (3) contracts.
- Period of Performance: Anticipated five years, from July 1, 2026, to June 30, 2031.
- Estimated Value: Minimum guaranteed amount of $1,000.00, with a maximum contract ceiling of $50,000,000.00.
- NAICS Code: 485991 (Special Needs Transportation) with a size standard of $19 Million.
- Place of Performance: Primarily Baltimore VAMC, MD, but services may extend to various VA facilities and CBOCs within Maryland, Virginia, and West Virginia.
Submission & Evaluation
- Proposals Due: April 24, 2026, by 5:00 PM EST.
- Questions Due: April 15, 2026, by 1:00 PM EST.
- Evaluation: Award will be based on the Lowest Price Technically Acceptable (LPTA) methodology.
- Submission Requirements: Proposals must be submitted in two volumes: Volume I (Technical - Non-price) and Volume II (Price). Specific documentation includes SF 1449, a cover letter, technical capability statement, fleet data, company stability proof, experience documentation, insurance proof, personnel qualifications, and past performance references.
Eligibility & Notes
This acquisition is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. SDVOSBs must be listed and viewable in the Small Business Administration (SBA) database at the time of offer submission and prior to award. The awarded contractor must also submit evidence of enrollment with VETS4212. Bidders must consult the provided U.S. Department of Labor Wage Determinations for Maryland, Virginia, and West Virginia to accurately calculate labor costs and ensure compliance with the Service Contract Act.