VIPR I-BPA for GIS Unit for Region 13 - National

Solicitation / RFP / RFQ

This solicitation seeks to establish multiple Blanket Purchase Agreements (I-BPAs) for Geographic Information System (GIS) Support Units. These units will be used for local, regional, and nationwide incident support, including the production of maps for incident support. The I-BPAs may be utilized by multiple State and Federal wildland fire agencies.

• GIS Unit and Transportation Vehicle: Must be self-contained and fully operable within 2 hours of arrival at the incident. Specific equipment requirements include:

  • Minimum 20' length x 8' wide trailer (excluding tongue).
  • Climate-controlled unit with heating and cooling systems.
  • Adequate AC power source (generator).
  • Uninterruptable Power Supply (UPS) and line conditioner.
  • OSHA work environment compliance.
  • Wheel chocks, trailer stabilizers (if applicable), and awning (optional).
  • Interior and exterior lighting meeting specified lumen requirements.
  • Fire extinguisher (2A 10BC) securely mounted.
  • Internet connectivity for GIS needs.

• Type 1 GIS Unit: Requires four computer workstations with specific minimum hardware (Core i7, 64 GB RAM, 4GB dedicated video card, 1TB SSD, dual 17-inch monitors), networking capabilities, and software including NWCG approved ArcGIS and Microsoft Office Suite. Requires a workspace for up to six workstations.

• Type 2 GIS Unit: Requires two computer workstations with similar specifications to Type 1, but accommodating a total of four workstations.

• Personnel: Must be English-speaking and able to communicate fluently in English for tactical, command, and air-to-ground frequencies. Leadership positions require conversational English proficiency. Personnel must also meet physical demands and pass the "Work Capacity Fitness Test" at the arduous level.

• Contract Type: Multiple I-BPAs will be awarded. The placement of any orders is NOT GUARANTEED.

• Period of Performance: Agreements are valid for 2 years from the date of award, with annual review modifications.

• Estimated Award Date: June 2026.

• Submission: Quotes must be submitted through the Virtual Incident Procurement (VIPR) Next Gen System.

• Evaluation Factors: Quotes will be evaluated based on:

  1. Operational acceptability of equipment/resource.
  2. Price reasonableness.
  3. Past performance dependability risk.

• Technical Evaluation: All submitted resources must pass a Technical Evaluation. This includes providing specific pictures and documentation of the equipment.

• This acquisition is set aside for Small Business concerns.

• A 5% advantage is applied for each socioeconomic category checked in Block 10 of the SF-1449 (e.g., HUBZone, Service-Disabled Veteran-Owned, 8(A)), up to a maximum of 10%.

• The solicitation requires the use of biobased products where reasonably available.

• Contractors must comply with all applicable Federal, State, and local laws and regulations.

• Specific requirements for work/rest, length of assignments, and personnel change out are detailed.

• The document includes detailed information on ordering procedures, dispatching, payments, invoicing, and safety standards.

Amendment / Modification

This amendment re-opens Solicitation 12024B25Q7001 for an open-season Onboarding period for GIS Units for Region 13 - National. The purpose is to support local, regional, and national fire suppression and all-hazard incidents.

Key updates include:

• New Due Date: Vendor quote responses are now due no later than 04/14/2026 at 17:00 MDT.

• Submission Method: Responses must be submitted through the "VIPR NextGen" application: https://www.fs.usda.gov/business/incident/vendorapp.php?tab=tab_d

• Onboarding Process: This is not a new procurement but an amendment to the original solicitation, conducted under Exhibit H – Special Contract Requirements.

• Award Criteria: Award decisions during this onboarding period will use the same evaluation factors and sub-factors as the original solicitation.

• Award Structure: New I-BPA awards issued through this onboarding will be identical to the original awards in terms, conditions, and period of performance.

• Eligibility: This is a 100% Small Business Set-Aside. Existing I-BPA awardees may revise rates, modify resources, or add new resources. New Offerors must meet all eligibility requirements.

• Evaluation: New quote submissions must meet Acceptability Pass/Fail requirements and will be evaluated using the same factors as the original solicitation.

• The solicitation is re-opened for onboarding.

• The due date for vendor quote responses has been extended.

• The deadline for submitting quotes has been changed to 04/14/2026 at 17:00 MDT.

• Vendors must use the VIPR NextGen application for submissions.