VIPR I-BPA for West Zone Potable & Gray Water Truck/Handwashing Station (Trailer Mounted) for Region 6 - Pacific Northwest Region ONLY

Solicitation / RFP / RFQ

This solicitation, identified by Solicitation Number 1204H124Q7000, is for the procurement of services related to fire suppression, all-hazard incidents, and prescribed fire project work. The resulting agreements will be Blanket Purchase Agreements (BPAs) that can be utilized by multiple State and Federal wildland fire agencies. The government is seeking to establish multiple agreements to meet incident resource needs.

• The primary services procured are potable water trucks, gray water trucks, and trailer-mounted handwashing stations.

• Specific equipment requirements are detailed in Section D.2, including capacity, materials, construction, and operational standards for each resource type.

• Contractors must adhere to strict operational requirements, including cleaning, sanitizing, and bacterial testing for water hauling equipment.

• Personnel must meet specific requirements, including English speaking proficiency for communications and adherence to work/rest guidelines.

• The solicitation will result in multiple agreements (I-BPAs).

• The contract type is not explicitly stated but implies a call-contracting mechanism where orders are placed as needed.

• The dollar limitation for any individual order is the Simplified Acquisition Threshold (SAT).

• The period of performance is for X years from the date of award, with annual review modifications.

• The estimated date of award is June 2026.

• Quotes must be submitted through the Virtual Incident Procurement (VIPR) Next Gen System.

• Evaluation factors include operational acceptability of equipment/resources, price reasonableness, and past performance dependability risk.

• A 5% socioeconomic status advantage is applicable to DPL ranking for eligible small business concerns.

• The offer due date is April 23, 2026, at 05:00 PM PST.

• The acquisition is set aside for Small Business (100%).

• Specific socioeconomic categories are indicated on the SF-1449 (Block 10), including Women-Owned Small Business (WOSB) eligible under the WOSB Program.

• NAICS code is 115310, with a size standard of $34,000,000.00.

• No orders or payments are guaranteed during the agreement period.

• Contractors must be registered in the System for Award Management (SAM).

• Exhibit H details Geographic Area Terms and Conditions, including an open season on-ramping process.

Amendment / Modification

This amendment re-opens Solicitation 12569R24Q7000 for an open season Onboarding period for West Zone Potable & Gray Water Truck/Handwashing Station (Trailer Mounted) for Region 6.

• The original solicitation requires that award decisions during open season Onboarding use the same evaluation factors and sub factors as the original solicitation.

• Any new BPA awards issued through Onboarding will be identical to the original awards, including all terms, conditions, and the period of performance.

• Significant changes to evaluation factors or contract terms are not anticipated.

• Vendor quote responses are now due no later than 04/23/2026 at 17:00 PST.

• Vendors must submit responses through the "VIPR NextGen" application.

• This amendment applies to a Multiple Award Incident Blanket Purchase Agreement (I BPA) issued as a 100% Small Business Set Aside.

• Existing BPA awardees may revise rates, modify resources, or add new resources.

• New Offerors who meet all eligibility requirements may submit quotes for consideration.

• All proposed resources must meet the criteria established in the original solicitation.

• New quote submissions must meet all Acceptability Pass/Fail requirements and will be evaluated using the same evaluation factors as the original solicitation.

• Any newly awarded Contractors or newly accepted resources added to existing agreements will be eligible for dispatch and BPA Calls in accordance with the ordering procedures in the agreements.

Amendment / Modification

This document contains multiple amendments to the original solicitation (1204H124Q7000):

• Amendment 0001 (Effective 03/01/2024): Updates language in B.3(b) for Conflict of Interest, updates Handwash Attendant language in D.2.1.2.3(b), adds Exhibit J for Potable and Gray Water advantages, updates State Medical requirements in D.2.2.3 of the Ambulance solicitation template, and adds notes in Exhibit M of the Emergency Medical Responder solicitation template.
• Amendment 0002 (Effective 01/07/2025): Includes language updates from approved CRs and changes to clauses through FAC 2025-02. Replaces Wage Determination No. 1995-0221 (Rev 63) with Wage Determination No. 1955-0221 (Rev 66).
• Amendment 0003 (Effective 01/13/2025): Updates contract requirements for all solicitation templates.
• Amendment 0004 (Effective 01/16/2025): Updates contract requirements for all solicitation templates.
• Amendment 0005 (Effective 01/21/2025): Replaces Wage Determination No. 1995-0221 (Rev 66) with Wage Determination No. 1955-0221 (Rev 69).
• Amendment 0006 (Effective 01/24/2025): Re-opens the solicitation for vendor responses due 02/25/2025. This amendment is for an "open season Onboarding" in accordance with Exhibit H. It is against a Multiple Award Incident Blanket Purchase Agreement (IBPA) solicitation issued as a 100% Small Business Set-Aside. Onboarding is not a new procurement but operates as a solicitation amendment. Award decisions will be based on the same evaluation factors as the original solicitation.

Various sections of the original solicitation and its templates are affected by these amendments, including contract requirements, wage determinations, and specific exhibits related to equipment and advantages. Amendment 0006 specifically references Exhibit H (Special Contract Requirements) and Exhibit J (Potable and Gray Water Advantages).

Amendment 0006 re-opens the solicitation with a new due date of 02/25/2025 for vendor responses. All other amendments modify existing contract terms or requirements.