White City VA Annual Backflow Assembly Testing, Maintenance & Compliance Verification
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting quotes for Annual Backflow Assembly Testing, Maintenance & Compliance Verification at the VA Southern Oregon Rehabilitation Center & Clinics (VA SORCC) in White City, OR. This opportunity is a Total Small Business Set-Aside and requires annual testing and maintenance of 93 backflow prevention assemblies. Quotes are due by May 20, 2026.
Scope of Work
This combined synopsis/solicitation seeks services for the annual testing, maintenance, and compliance verification of 93 backflow prevention assemblies. The primary goal is to prevent potable water system contamination and ensure regulatory compliance. Key tasks include:
- Annual testing of 93 backflow prevention assemblies using Oregon Health Authority (OHA)-approved methods.
- Corrective maintenance and retesting for any failed assemblies.
- Review of installation compliance.
- Comprehensive documentation and reporting to both the VA and the Medford Water Commission.
- Testing must be performed by state-approved and certified Backflow Assembly Testers (BAT) utilizing calibrated equipment.
- Repairs must exclusively use manufacturer-approved parts. Note: An amendment removed the requirement to "Furnish, install and commission the Mojave Monitor dry vacuum system or like model" from the Statement of Work.
Contract & Timeline
- Type: Combined Synopsis/Solicitation (Request for Quotation - RFQ)
- Duration: One base year (June 1, 2026 - May 31, 2027) with four subsequent option years.
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- Quotes Due: May 20, 2026
- Published: May 6, 2026
Eligibility & Evaluation
- Eligibility: Vendors must be registered in the System for Award Management (SAM.gov) and certified by the Oregon Health Authority (OHA) as Backflow Assembly Testers (BAT).
- Submission: Requires Parts 1-3: Executed Quote (SF1449), Price, and Technical Approach.
- Evaluation Factors: Technical capability, Past Performance, and Price.
Additional Notes
- A detailed list of the 93 backflow prevention assemblies is provided in Section D of the solicitation.
- Contractors are required to check in and out with SORCC Facility Management Service.
- All work must be performed during VA SORCC business hours (8:00 AM - 4:30 PM).
- The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.