White City VA Annual Backflow Assembly Testing, Maintenance & Compliance Verification
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically Network Contract Office 20, is soliciting proposals for Annual Backflow Assembly Testing, Maintenance, and Compliance Verification at the VA Southern Oregon Rehabilitation Center & Clinics (VA SORCC) in White City, OR. This requirement covers 93 backflow prevention assemblies to ensure potable water system integrity and regulatory compliance. This is a Total Small Business Set-Aside. Quotes are due by May 22, 2026, at 5:00 PM EDT.
Scope of Work
The contractor will provide annual testing, maintenance, and compliance verification for 93 backflow prevention assemblies located at the VA SORCC. Key tasks include:
- Annual testing using Oregon Health Authority (OHA)-approved methods.
- Corrective maintenance and retesting for failed assemblies, requiring White City VA approval with a quote for any repairs.
- Installation compliance review.
- Documentation and reporting to the VA and Medford Water Commission.
- All testing must be performed by a state-approved and certified Backflow Assembly Tester (BAT) using calibrated equipment.
- Repairs must utilize manufacturer-approved parts.
- Work must be conducted during VA SORCC business hours (8 am - 4:30 pm).
- The previous requirement to furnish, install, and commission a Mojave Monitor dry vacuum system or similar model has been deleted.
Contract Details
- Contract Type: Combined Synopsis/Solicitation (RFQ)
- Product/Service Code: J045 (Maintenance, Repair And Rebuilding Of Equipment: Plumbing, Heating, And Waste Disposal Equipment)
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- Period of Performance: Base year (June 1, 2026 - May 31, 2027) with four subsequent option years.
- Estimated Value: $19 Million (Note: This is an estimated value and not a guaranteed amount).
Eligibility & Submission
- Eligibility: Offerors must be registered in SAM.gov and certified by the Oregon Health Authority (OHA) as a Backflow Assembly Tester (BAT).
- Submission Requirements: Quotes must include an Executed Quote (SF1449), Price, and Technical Approach.
- Evaluation Factors: Technical capability, Past Performance, and Price.
- Quote Due Date: May 22, 2026, at 5:00 PM EDT.
- Amendments: Offerors must acknowledge receipt of Amendment 0002, which updated the SOW, the Master List (Section D), and extended the submission deadline.