Y1LZ--589A6-26-449, Resurface Campus Roads |ME (VA-26-00046776)

Other / Unclassified

This document is an attendance list for a pre-proposal conference related to solicitation "36C25526R0081 AMEND A0001" for "589A6-26-449 Resurface Campus Roads Leavenworth". It lists the names, companies, and contact information (phone and email) of individuals who attended the conference.

This list can help potential bidders identify other interested parties and potential competitors or collaborators. The contact information may also be useful for follow-up questions or networking, although direct contact with individuals listed should be done cautiously and professionally.

Amendment / Modification

This amendment to Solicitation 36C25526R0081 promulgates the following changes:

• Questions and Responses: Published questions and their corresponding responses are attached. This includes responses to questions numbered 12 through 16.

• Proposal Due Date: The deadline for proposal submission has been extended to Tuesday, May 26, 2026, by 2:00 PM.

• Proposal Submission Location: All proposals must be sent to the NCO-15 Contracting Office located at 3450 South 4th Street, Leavenworth, Kansas. The point of contact is Tim Parison, Contracting Officer.

• The Q&A section of the original solicitation has been updated with attached responses.

• The proposal due date and submission instructions have been modified.

• The deadline for submitting proposals is now Tuesday, May 26, 2026, by 2:00 PM.

• Proposals must be submitted electronically to the specified NCO-15 Contracting Office address.

All other terms and conditions of the original solicitation remain unchanged.

Amendment / Modification

This amendment addresses questions and provides responses (see attached Questions with responses 01-11).

• Key personnel requirements: The solicitation will be strictly adhered to regarding roles. The Safety Officer, Site Superintendent, Quality Control, and Project Manager are desired on-site. The Site Superintendent must be on-site at all times when work is ongoing, or a stop-work order may be issued.

• Site Visit Sign-in Sheet: Refer to amendment A0001 in SAM.gov for attendees.

• Additional Site Visit: Not permitted. Bidders should rely on specs and drawings for measurements.

• Quantities for Mill and Overlay, Curb and Gutter removal/replacement, and Concrete Paving removal/replacement: Refer to drawing sheets, SOW, and specs for limits of work.

• Marked-up Plan: Refer to SOW, specs, and notes on Drawing NO. 160-L7 for scope of work details.

• Specification Section 32 12 16 (Asphalt Paving): Delete seal coat requirement.

• Specification Section 32 05 23 (Cement and Concrete): Salt guard sealant is required on pavement only.

• Sod/Seeding: Seeding is acceptable for backfilled areas with grass.

• Licensed Surveyor: Required only as specified in the specifications.

• Proposal Due Date: Extended to Tuesday, May 26, 2026, by 2:00 PM.

• Proposal Submission Location: NCO-15 Contracting Office, 3450 South 4th St, Leavenworth, Kansas. Attn: Tim Parison, Contracting Officer.

• All other terms and conditions remain the same.

Amendment / Modification

This amendment modifies Solicitation 36C25526R0081 to announce the Pre-Proposal Conference/Site Visit and provide updated deadlines.

• Pre-Proposal Conference/Site Visit: Announced, with attendance details to be provided.

• Questions Due: Extended to May 13, 2026, by 10:00 AM Central Time.

• Proposals Due: Extended to May 26, 2026, by 2:00 PM Central Time.

• Proposal due date and time.

• Deadline for submitting questions.

Offerors must acknowledge receipt of this amendment. The proposal submission deadline and question submission deadline have been extended. All other terms and conditions of the original solicitation remain unchanged.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the "VHA Master Specifications" for "Resurface Campus Roads" (Project 589A6-26-449) at the Dwight D. Eisenhower VAMC in Leavenworth, KS. The primary objective is to resurface campus roads and the dock at Building 160.

• Base Bid Item I: Resurface campus roads/dock at Building 160, including removal and replacement of associated curbs, and reapplication of pavement markings.

  • Mill and overlay of existing "asphalt service road" to the north of Building 160 (Sta. 0+00 thru Sta. 7+00).
  • Asphalt overlay to connect "concrete service court" area and two "asphalt drive" areas from the south side of the "asphalt service road" to Building 160.
  • Remove and replace existing "concrete service court" PCC concrete paving at Building 160 (dock area).
  • Remove and replace existing curbs abutting the south side of the "asphalt service road" and the "concrete service court".
  • Reapply pavement markings to match existing.

• The total work, including final cleanup and punch list items, shall be completed within 180 calendar days after the date of receipt of the Notice to Proceed.

• Location: Dwight D. Eisenhower VAMC, Leavenworth, KS.

• Safety: Adherence to safety requirements outlined in Section 01 35 26, including an Accident Prevention Plan (APP) and Activity Hazard Analyses (AHAs).

• Security: Compliance with VA security management program, including identification, permission, and restricted access. No unauthorized photography. VA reserves the right to shut down the project in a national emergency.

• Operations: Minimize interference with normal Medical Center operations, including utility services and fire protection systems. Deliveries and equipment storage must be managed to avoid disruption.

• Utilities: Maintain existing utility services. Coordinate any necessary interruptions with the COR. Connection fees for new permanent utility services are the Government's responsibility.

• Phasing: The Medical Center operates 24/7; therefore, all work must be scheduled and coordinated with the COR to ensure no lapses in operation.

• Site Access: Keep roads, walks, and entrances clear of construction materials, debris, and equipment. At least one lane must remain open to traffic when excavating for new utility lines crossing existing roads.

• Protection: Protect existing vegetation, structures, equipment, and utilities. Repair any damage caused by the contractor.

• Disposal: Manage and dispose of construction and demolition waste in accordance with federal, state, and local regulations. Minimize landfill disposal through salvage, recycling, or reuse.

• Testing: Materials testing and inspection services are required as per Section 01 45 29, "Testing Laboratory Services."

• Submittals: Shop drawings, product data, and samples are required as per Section 01 33 23.

• Waste Management: Develop and implement a construction waste management plan as per Section 01 74 19.

• Demolition: Demolition work must comply with Section 02 41 00.

• Earthwork: Excavation, fill, backfill, and site restoration must comply with Section 31 20 11.

• Concrete: Cement and concrete for exterior improvements must comply with Section 32 05 23.

• Asphalt Paving: Hot asphalt concrete pavement construction must comply with Section 32 12 16.

• Pavement Markings: Application of paint and reflective glass beads must comply with Section 32 17 23.

• Drawings and contract documents may be obtained from the solicitation posting website.

• At least one dock and access must remain open at all times during construction.

• Dumpsters can be relocated as needed.

• All work must be performed within 180 calendar days of the Notice to Proceed.

Solicitation / RFP / RFQ

This is a Request for Proposal (RFP) for the "Resurface Campus Roads" project at the Dwight D. Eisenhower Veterans Administration Medical Center in Leavenworth, Kansas. The project involves providing all labor, equipment, and materials to resurface campus roads and the dock area at Building 160, including removing and replacing associated curbs, and reapplying pavement markings. The estimated magnitude of the project is between $1,000,000.00 and $2,000,000.00.

• Mill and overlay of existing asphalt service road (2" depth).

• Asphalt connection to "concrete service court" and "asphalt drive" areas.

• Removal and replacement of existing "concrete service court" PCC concrete paving.

• Removal and replacement of existing curb along the South side of the "asphalt service road" and "concrete service court".

• Reapplication of pavement markings to match existing stalls.

• Critical Note: At least one dock and access must remain open at all times during construction.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 180 calendar days after Notice to Proceed.

• Proposals are due Tuesday, May 26, 2026, by 2:00 PM CST.

• Submission: Electronically and by mail/in person to the address in Block 8 of SF 1442.

• Evaluation: Lowest Price Technically Acceptable (LPTA).

• Technical Acceptability Factors: Relevant Past Performance, Technical Construction Experience, Proposed Staffing Qualifications, and Prime Contractor Safety Plan.

• Site Visit: Wednesday, May 6, 2026, at 10:00 AM CST at the VAMC Leavenworth Engineering Office.

• Questions Due: Wednesday, May 13, 2026, by 10:00 AM CST.

• NAICS Code: 236220 - Commercial and Institutional Building Construction.

• Small Business Size Standard: $45.0 million.

• Offerors must acknowledge VAAR clause 852.219-75 regarding limitations on subcontracting for SDVOSBs/VOSBs.

• A bid guarantee is required (20% of bid price, not to exceed $3,000,000).

• Performance and Payment Bonds are required for awards over $150,000.

• The solicitation incorporates FAR provisions by reference, including those related to bid guarantees, site visits, and SAM registration.

• Wage determination KS20260141 applies.

• Affirmative Action Goals: 9% for Minority Participation, 6.9% for Female Participation.

Form / Attachment / Pricing Sheet

This document is a site plan drawing (Sheet L-7) for Project 589A6-26-449, "Resurface Campus Roads." It provides detailed layout information for the resurfacing project, including existing and proposed pavement limits, sidewalks, driveways, and building footprints.

• Site Layout: Depicts the area for road resurfacing, including specific road segments, intersections, and surrounding structures.
• Pavement Details: Shows limits of new asphalt pavement, concrete slabs, and existing pavement.
• Ancillary Features: Includes locations of sidewalks, driveways, bollards, gates, and building entrances.
• Notes and Specifications: Contains general construction notes, additional construction notes (e.g., concrete specifications, curing, reinforcement), and references to other drawing sheets for further details.
• Project Information: Identifies the project title, number, drawing number, and the engineering firm responsible (Wilson & Company).

This drawing is crucial for bidders to understand the physical scope and layout of the road resurfacing project. It details the specific areas requiring new pavement, the extent of demolition, and the integration with existing infrastructure and buildings. Bidders must use this drawing to accurately estimate quantities, plan construction sequencing, and identify potential site constraints.

Solicitation / RFP / RFQ

This solicitation is for a construction project to resurface campus roads and the dock area at Building 160, including the removal and replacement of associated curbs and the reapplication of pavement markings at the Dwight D. Eisenhower VA Medical Center in Leavenworth, Kansas.

• Provide all labor, equipment, and materials for road and dock area resurfacing.

• Remove and replace associated curbs.

• Reapply pavement markings.

• The successful prime contractor must perform no less than 15 percent of the General Construction Contractors labor for NAICS Code 238220.

• Period of Performance: 180 days after Notice to Proceed (NTP).

• Estimated Cost Magnitude: Between $1,000,000.00 and $2,000,000.00.

• Award will be made utilizing the Lowest Price Technically Acceptable (LPTA) Source Selection Process.

• Proposal submission instructions will be included in the solicitation package.

• The government plans to award without discussions but reserves the right to hold discussions if necessary.

• Solicitation package and drawings available on or about April 24, 2026.

• Proposal due date: May 25, 2026, by 2:00 pm Central Time.

• Site Visit: May 6, 2026, at 10:00 am at BLDG. 21 Engineering Office, Leavenworth VAMC.

• Questions due: May 13, 2026, at 10:00 am.

• Email questions to timothy.parison@va.gov with the subject line: Project 589A6-26-449 Resurface Campus Roads, Leavenworth.

• This procurement is set-aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) pursuant to 38 USC 8127(d).

• Registration in SAM (System for Award Management) is required.

• SDVOSB/VOSB contractors must be registered in the Veteran Small Business Certification (VetCert) database.

• Subcontracting limitation: Not more than 85% of the amount paid by the government to the prime contractor can be paid to firms that are not certified SDVOSBs or VOSBs (excluding cost of materials).

• NAICS Code: 236220 (Commercial and Institutional Building Construction) with a small business size standard of $45.0 million.

• No hard copies of the solicitation or drawings will be provided; telephone requests or questions will not be accepted.