Y1NZ--Design-Build (DB) Connect Reclaim Water at Lake Baldwin Campus

Amendment / Modification

• The due date and time for proposal submissions has been extended.

• Responses to Requests for Information (RFIs) are provided in an attached document.

• Proposal submission deadline.

• The deadline for proposal submission is extended to March 23, 2026, at 1:00 PM EST.

Questions & Answers / Clarifications

This document is a Request for Information (RFI) Tracking Log for Solicitation #36C24826R0057, concerning the Design-Build (DB) Connect Reclaim Water at Lake Baldwin Campus project. It provides answers to questions submitted by potential bidders.

• RFI 1: Regarding a site plan with piping and path locations for the City of Orlando's incoming reuse utility feed. The VA Response states that the final connection location will be determined by the Design-Build (D/B) engineer. A Site Layout PDF has been provided for reference, but the D/B team must confirm the layout and connection of the existing irrigation line. The irrigation is supplied from a well water connection, and the connection will be made from well water to the city's reclaim water line. The engineer may contact Orlando Utility Commission (OUC) for GIS of existing utilities.
• RFI 2: Similar to RFI 1, this question asks about the proposed connection point location for the City of Orlando's incoming reuse utility feed. The VA Response is identical to RFI 1, indicating the D/B engineer will determine the final connection location and the D/B team needs to confirm details.
• RFI 3: This RFI also inquires about a site plan showing the proposed connection location of the City of Orlando's incoming reuse utility feed to the VA site irrigation system. The VA Response is identical to RFIs 1 and 2, emphasizing the D/B engineer's role in determining the final connection and the D/B team's responsibility for confirmation.

These clarifications do not appear to modify any deadlines or submission rules. They provide additional detail regarding site conditions, existing utilities, and the process for determining connection points for the reclaim water system.

Amendment / Modification

• The due date and time for proposal submissions has been extended.

• Answers to Requests for Information (RFIs) are provided in an attached document.

• The original solicitation deadline.

• The proposal submission deadline is extended to March 25, 2026, at 1:00 PM EST.

Amendment / Modification

• This amendment (0001) to solicitation 36C24826R0057 provides answers to Requests for Information (RFIs).

• It includes the "Lake Baldwin Site Plan Utilities Model" and "See Attachments" as part of the response.

• The amendment is issued under Item 11, "This Item Only Applies to Amendments of Solicitations."

• It references the original solicitation number 36C24826R0057.

• Offerors must acknowledge receipt of this amendment prior to the specified hour and date for receipt of offers.

• Failure to acknowledge receipt may result in offer rejection.

• Changes to submitted offers can be made via letter or electronic communication, provided it references the solicitation and amendment numbers and is received before the opening hour and date.

Form / Attachment / Pricing Sheet

This document is a site plan for the Lake Baldwin VA Medical Center, detailing utilities and infrastructure. It serves as a visual reference for the physical layout of the facility and its surrounding areas.

• The plan depicts various buildings, parking areas, roadways, and utility lines (water, sewer, storm, etc.).
• It includes property lines, tract information, and street names.
• Survey markers and benchmarks are indicated.

This site plan is crucial for understanding the physical context of any construction or maintenance work at the Lake Baldwin VA Medical Center. Bidders should use this to assess site conditions, plan logistics, and understand the existing infrastructure that may impact their proposed work.

Questions & Answers / Clarifications

This document contains pre-bid questions and clarifications related to the 'Connect Reclaim Water Lines at Lake Baldwin' project, owned by Orlando VA.

• Past Performance Questionnaires (PPQs): Clarification is sought on whether previous PPQs from other proposals can be used, or if new PPQs must be supplied by the contractor.
• Volume Submission Requirements: The questions address the submission requirements for PPQs/CPARS across Volume One and Volume Two of the proposal. Specifically, it asks if both PPQs and CPARS are needed in both volumes, or if PPQs are required in Volume One and CPARS in Volume Two.

These clarifications are crucial for bidders to understand the exact documentation requirements for past performance, ensuring accurate and compliant proposal submissions.

Form / Attachment / Pricing Sheet

This document, "Attachment G Base Offer Price Breakdown.xlsx", is an Excel spreadsheet intended for bidders to provide a detailed breakdown of their base offer costs. It serves as a template for quantifying labor and material costs across various construction divisions.

• Cost Breakdown Structure: The sheet is organized by CSI (Construction Specifications Institute) divisions, requiring bidders to input Labor Cost, Material Cost, and Total Cost for each division.
• Subtotals and Overheads: Includes sections for division subtotals, overhead percentages, profit percentages, and bond percentages, culminating in a "Total Base Offer Cost".
• Offeror Information: Fields are provided for Project Number, Date, Project Title, Project Location, and Offeror Name and Address.
• Instructions: Explicitly states that offerors "shall provide additional price breakdown to avoiding lump sum, etc." and that this breakdown is for "Government price analysis".

This attachment is critical for bidders to accurately detail their pricing structure. It requires a granular breakdown of costs, moving beyond a simple lump sum. Completing this form thoroughly and accurately is essential for the government's price analysis and for the bidder to demonstrate a well-reasoned cost proposal.

Form / Attachment / Pricing Sheet

This document is a Contractor's Past Performance Questionnaire. It is designed to gather feedback from previous clients (references) on a contractor's performance for a Department of Veterans Affairs (VA) contract requirement. The VA uses this information to assess the Offeror's technical capability and consistent delivery of quality services.

• Contractor Information: To be completed by the contractor, including company name, address, point of contact, and details about the reference project (title, period of performance, contract number, dollar value, description of work, and contractor's role).
• Client/Respondent Information: To be completed by the reference contact, including company name, address, point of contact, and contact details.
• Performance Information: Clients rate the contractor's performance on a scale of 1 to 5 (Exceptional to Unsatisfactory) across various categories including Management, Quality Control, Regulations, Problem Resolution, Schedule, and Warranty Response. Narrative explanations are required for ratings of 3 or 2.
• Recommendations: A section for the client to indicate if they would award another contract to the contractor and if the contractor is rated in CPARS.
• Remarks: A free-text area for additional comments.

Bidders must forward this questionnaire to their previous clients. The completed questionnaires will be submitted by the client to the VA Contract Specialist (michael.zorzi@va.gov) by the offer due date. This document is crucial for demonstrating past performance, which is a key evaluation factor for the opportunity. Accurate and positive feedback is essential for a strong proposal.

Solicitation / RFP / RFQ

This solicitation is for a Design-Build (DB) project to connect the Lake Baldwin VA campus irrigation system to the City of Orlando's reclaim water main and to pave an existing gravel parking lot. The project aims to utilize reclaimed water for irrigation, as required by the St. John's River Water Management District (SJRWMD).

• Reclaim Water Connection: Install piping, fittings, valves, pumps, flow sensors, and electrical wiring to connect to the City's reclaim water line. This includes determining the best route, conducting a ground-penetrating radar survey, and potentially installing a booster pump. The work must comply with City of Orlando Engineering Standards.

• Parking Lot Paving: Pave the gravel lot southwest of Building 500 with asphalt, stripe it for parking spaces, and construct a new entry point on the north side. Design must accommodate various vehicle sizes and comply with City of Orlando Code of Ordinances. Drainage calculations and a new Environmental Resource Permit (ERP) will be required.

• Design & Construction: The project is a Two-Phase Design Build. Phase One involves evaluating proposals to determine which offerors will proceed to Phase Two. Phase Two will involve detailed technical and price proposals.

• Deliverables: Include a drainage report, calculations, design plans, permit applications, and a cost estimate.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 661 calendar days after Notice to Proceed (NTP).

  • Design Phase: 347 calendar days from NTP.
  • Construction Phase: 314 calendar days from Design completion and Government acceptance.

• Magnitude of Construction: Between $500,000.00 and $1,000,000.00.

• NAICS Code: 237110 (Water and Sewer Line and Related Structures Construction).

• Phase One Proposals Due: March 23, 2026, at 11:00 AM (EST).

• Submission Method: Via email to michael.zorzi@va.gov and aldwyn.singleton@va.gov. Proposals must be PDF format, no larger than 7MB.

• Evaluation: Two-Phase Design Build. Phase One evaluates technical approach, technical qualifications, and past performance. A maximum of five offerors will be selected for Phase Two.

• Set-Aside: This requirement is 100% set-aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• SDVOSB Set-Aside: This solicitation is exclusively for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) listed in the SBA database.

• Funds are not presently available; award is subject to availability.

• Offer acceptance period is 120 calendar days.

• Requests for Information (RFIs) cutoff for Phase One: March 12, 2026, at 11:00 AM (EST).

Form / Attachment / Pricing Sheet

This document is the "EMR FORM - FORM FOR BIDDER/OFFEROR TO COMPLETE & SUBMIT WITH PROPOSAL - Pre-Award Contractor Evaluation Form." It is designed to collect essential pre-award information from potential bidders regarding their safety and insurance history.

• Company Information: Requires Company Name, Address, Telephone, Fax, Email, and Contact Person.
• OSHA 300 Data: Bidders must provide data for the past three years (2021-2023) related to:
  • Number of man-hours (jobsite and office).
  • Number of cases involving days away from work, restricted activity, or both.
  • Days away, restricted, or transferred rate (DART Rate).
  • Number of serious, willful, or repeat violations from OSHA within the last 3 years (with explanations for any violations).
• Required Attachments: Bidders must attach copies of their OSHA 300 and 300a Forms. A link to access these forms is provided.
• NAICS Code: Bidders must provide the six-digit North American Industrial Classification System (NAICS) Code relevant to the acquisition.
• Safety Program Administrator: Identification of who administers the company's Safety and Health Program.
• Insurance Experience Modification Rate (EMR): Bidders must provide their EMR for the past 3 years. An EMR greater than 1.0 disqualifies the contractor.

This form is critical for bidders to complete accurately and submit with their proposals. It directly assesses the bidder's safety record and insurance standing, with specific disqualification criteria (e.g., EMR > 1.0, certain OSHA violations). Failure to provide complete and satisfactory information may impact the evaluation and award of the contract.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• The certification includes acknowledgment of potential penalties for false certifications under Title 18, United States Code, Section 1001.
• It outlines potential consequences for not acting in good faith, including referral to suspension/debarment, fines, and prosecution.
• Offerors must cooperate with the VA to provide documentation to determine compliance.

This is a mandatory certification. Offerors must complete, sign, and return this form with their bid, quotation, or proposal. Failure to provide this certification will result in the offer being deemed ineligible for award.

Form / Attachment / Pricing Sheet

This document is the Specialized Experience Information Sheet, a form required for bidders to provide details about their past performance on relevant contracts. It is used to evaluate the bidder's specialized experience and its relevancy to the current procurement.

• Contractor Information: Firm name, address, DUNS, Cage Code, phone, POC name and email.
• Contract Details: Contract/Task Order Number, Award Date, Project Title/Name and Location.
• Role and Performance: How work was performed (Prime, Subcontractor, JV), percentage of work performed by the company, and details of the prime contractor if a subcontractor.
• Government Agency Contact: Information about the agency that awarded the contract.
• Scope of Work and Responsibilities: Detailed description of the project's scope and the offeror's specific roles, emphasizing relevancy to the current solicitation.
• Challenges and Resolutions: Difficulties encountered, unforeseen conditions, and how they were resolved.
• Performance Period: Contract start and completion dates (original and projected/actual).
• Completion Status: Whether the project is 50% or more complete.
• Termination Information: Details if any listed contracts were terminated.
• Contract Pricing: Original and Final Contract Prices, with explanations for differences.

Bidders must complete this form accurately and thoroughly to demonstrate their qualifications and experience. The information provided will be used to evaluate the relevancy of their past performance to the requirements of the solicitation. Failure to provide sufficient detail or meet the minimum project requirements (e.g., three projects) may result in a lower rating or disqualification.

Form / Attachment / Pricing Sheet

This document is a General Decision for wage determination, specifically for building construction projects in Orange County, Florida. It outlines the prevailing wage rates and fringe benefits required for various labor classifications under federal contracts subject to the Davis-Bacon Act.

• General Decision Number: FL20260218
• Publication Date: 01/02/2026
• State: Florida
• County: Orange County
• Construction Type: Building (excluding single-family homes and apartments up to 4 stories).
• Classifications and Rates: Lists specific trades (e.g., Asbestos Worker, Carpenter, Electrician, Laborer, Operator, Plumber, Welder) with their corresponding hourly wage rates and fringe benefit amounts.
• Footnotes: Provides important details on vacation pay credit (8% or 6% based on years of service) and a list of paid holidays.
• Executive Orders: Includes notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors), outlining contractor obligations.
• Union Rate Identifiers: Explains the coding system used to denote union, union average, survey, and state-adopted rates.
• Appeals Process: Details the procedure for appealing wage determination decisions.

Bidders must use this wage determination to accurately calculate labor costs for their proposals. It ensures that all covered workers on the contract are paid at least the specified prevailing wage rates and fringe benefits. Failure to comply with these wage requirements can lead to contract violations. Bidders should pay close attention to the specific classifications and rates applicable to the work they intend to perform and ensure their proposed labor costs reflect these requirements.

Form / Attachment / Pricing Sheet

This document, "Attachment 1 - Parking Lot Concept," presents a conceptual layout for a parking lot expansion. It is intended to provide a visual representation of proposed changes and additions to existing parking facilities.

• Site Data: Includes total acreage (±2.3 acres), number of standard parking spaces (87), accessible parking spaces (6), and total spaces (93).
• Layout: Depicts proposed asphalt pavement, sidewalks, runoff flow arrows, and locations of existing and proposed light poles.
• Specific Features: Highlights areas for re-grading for stormwater treatment, existing trees to remain or be removed, and tie-in points for pavement and reclaimed water.
• Markings: Shows proposed wheel stops, painted striping (6" white for standard, double yellow), stop bars, and stop signs.
• Accessibility: Indicates proposed accessible parking, signage, and detectable warning surfaces.
• Legend: Defines symbols used in the drawing.
• Scale: Provides a graphic scale in feet and a note to verify dimensions before scaling.

This attachment provides a visual and data-driven overview of the proposed parking lot concept. Bidders should review this to understand the scope of potential work related to parking lot design, construction, grading, and striping, including considerations for stormwater management and accessibility.

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW outlines the requirements for a Design-Build (DB) firm to develop and construct a connection to a reclaimed water main and pave an existing parking lot at the Lake Baldwin VA Campus.

• Reclaimed Water Connection: Design and construct a connection to the City of Orlando's reclaimed water main to supply the campus irrigation system. This includes installing new piping, fittings, valves, pumps, flow sensors, electrical wiring, and controllers. A new 6-horsepower booster pump may be required depending on tie-in pressure. Wireless controls for remote monitoring and shut-off are also required.

• Parking Lot Paving: Pave the existing gravel parking lot southwest of Building 500 with asphalt, stripe parking spaces, and add a new entry point on the north side. The design must accommodate various vehicle sizes and comply with City of Orlando standards.

• Work must conform to Orlando Utilities Commission (OUC), Florida Department of Transportation (FDOT), and St. John's River Water Management District (SJRWMD) requirements.

• A Quality Level B Topographic Survey and Ground Penetrating Radar survey are required.

• The contractor must obtain all necessary permits and approvals from relevant jurisdictions (City of Orlando, SJRWMD, etc.).

• Deliverables include a drainage report, design plans, permit applications, and cost estimates.

• The project includes a 332-calendar day design phase and a 300-calendar day construction phase, totaling 632 calendar days.

• Specific timelines for design submissions (Schematic Design, Design Development, Construction Documents) are detailed, with review periods for the VA.

• Place of performance is the Lake Baldwin VA Campus.

• The Design-Build team must be licensed in Florida.

• All design documents must be signed and sealed by a licensed Florida Professional Engineer and/or Architect.

• The contractor must comply with OSHA safety requirements, including a 10-hour construction worker course for all personnel and a 30-hour course for the general superintendent/supervisor.

• A Pre-Construction Risk Assessment (PCRA) and Interim Life Safety Measures (ILSM) are required.

• The project is classified as Type C, Low Risk Group, Class II.

• Government-furnished information, including record drawings, will be provided but without warranty.

Pre-Solicitation Notice

This notice is a pre-solicitation announcement for a Design-Build (DB) project to "Connect Reclaim Water at Lake Baldwin Campus" for the Department of Veterans Affairs (VA), VISN 8. It is not a Request for Proposal (RFP), and vendors should not submit formal proposals at this time. The project involves providing construction services, including labor, materials, tools, equipment, and supervision.

• Construction of all elements to connect reclaim water at the Lake Baldwin Campus.

• Work to be performed in accordance with the Statement of Work (SOW) and other specifications.

• Compliance with federal, state, and local environmental laws, and incorporation of pollution prevention and waste minimization.

• Magnitude of construction is estimated between $500,000 and $1,000,000.

• NAICS Code: 237110 (Water and Sewer Line and Related Structures Construction).

• Size Standard: $45.0 Million.

• Product Service Code (PSC): Y1NZ (Construction of Other Utilities).

• Estimated Target Completion Period: 330 calendar days after Notice to Proceed.

• This will be a single-phase, Design-Build project using a trade-off source selection process.

• The solicitation (RFP) will be issued on or about December 30, 2025, and posted on SAM.gov.

• All interested firms must be registered in the System for Award Management (SAM) at www.sam.gov prior to proposal submission.

• Service Disabled Veteran Owned Small Businesses will be verified via Veteran Small Business Certification (VetCert).

• The opportunity is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• The work location is the Department of Veterans Affairs, Orlando VA Healthcare System, 5201 Raymond Street, Orlando, FL 32803.

• A draft SOW is attached to this notice.

• Points of Contact: Michael Zorzi (Contract Specialist) and Aldwyn Singleton (Contracting Officer).