Yocum Sailing Center Fuel Dispensing System; Removal and Installation

Amendment / Modification

This amendment (Amendment Nine) to the solicitation makes the following changes:

• Extends the closing date of the RFQ from May 11, 2026, to May 15, 2026, at 1:00 PM EST.

• Incorporates additional questions and answers related to Amendment 9.

• Schedules the third and final site visit for Wednesday, May 13, 2026, at 9:30 AM at USMMA, NY. Interested parties must email requests to attend by May 12, 2026, 11 AM EST to MilordR@usmma.edu and CalicchioJ@usmma.edu.

• No further questions will be accepted.

• Technical and price proposals must be submitted in accordance with the updated Statement of Work (SOW), including the updated pricing sheet (excel) posted with Amendment 7 in SAM.gov.

• Closing date of the RFQ.

• Statement of Work (SOW) and associated pricing sheet.

• The proposal submission deadline is extended to May 15, 2026.

• Proposals must adhere to the updated SOW and pricing sheet.

Questions & Answers / Clarifications

This document contains additional questions and answers related to solicitation RFQ 6923G226Q00004, providing clarifications for potential bidders.

• NCDH Approval: Bidders are responsible for providing the necessary documentation to the NCDOH for permit acquisition; the government has not secured prior approval of the design concept.
• Fuel Removal: Approximately 200 gallons of Diesel and 250 gallons of regular gas will remain in existing USTs. An additional 1000-gallon temporary tank will be provided dockside.
• Piping on Floating Dock: Refer to the revised SOW (Amendment 7) for details on fuel piping installation. No fueling dispensers will be located on the docks.
• Deck Board Removal: Refer to the revised SOW for responsibilities regarding deck board removal and replacement.
• Floating Work Platform: Refer to the revised SOW for information on the availability of a floating work platform.
• Dispensers: Dispensers will remain as currently fitted and will be located on the pier, not the floating dock.
• Period of Performance (POP): The POP remains within the original timeframe (April 2026 - April 2027); extensions can be granted by the CO/COR if needed after deliberation.
• Existing Utilities: A site utility plan exists but is not current and requires field verification by the contractor. The plan will be provided to the awardee post-award.
• First Fuel Fill: The academy will fuel the new tanks upon project completion. If fuel is in existing tanks, the contractor shall temporarily store and transfer it.
• Fire Suppression: A fire suppression system is currently not required but may be subject to change based on regulatory updates.
• Lead Time Extensions: Time extensions for manufacturing lead times can be granted at the approval of the CO & COR.

This Q&A document provides critical clarifications that may affect bidder understanding of scope, installation methods, and project timelines. Bidders should review these responses carefully and ensure their proposals account for the information provided.

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW details the requirements for removing the existing Yocum Sailing Center fuel dispensing system and installing a new one. The project includes replacing two underground storage tanks (USTs) and fuel dispensers.

• Removal: Demolish and remove existing 2,500-gallon gasoline and 6,000-gallon diesel USTs, associated piping, electrical systems, and dispensing equipment. This includes removing any hazardous waste and restoring disturbed areas.

• Installation: Procure and install new 2,500-gallon gasoline and 6,000-gallon diesel double-walled USTs, a new dual-product fuel dispenser on the pier, and a second dual-product dispenser for land-based equipment (supplemental CLIN). This also includes new piping, electrical work, alarm systems, and concrete pads/containments.

• Repairs: Repair any damage to the pier structure and surrounding surfaces (roadway) caused by the removal or installation activities.

• Ancillary Tasks: Provide temporary fuel storage, perform soil testing, backfill excavations, and ensure all work complies with regulatory requirements.

• All work must meet federal, state, and local regulations, including those from the EPA, DOT, DEC, OSHA, and Nassau County Department of Health.

• Work must be consistent with the Secretary of the Interior's Standards for the Treatment of Historic Properties.

• The contractor must provide a written spill prevention plan and have spill response containment equipment.

• All disturbed areas must be restored to match surrounding surfaces.

• Location: Yocum Sailing Center and adjacent upper parking lot, USMMA, 300 Steamboat Road, Kings Point, NY 11024.

• Period of Performance: 90 days after contract award. Start date to be determined.

• Contractor must coordinate with USMMA Department of Public Works and Environmental Protection Specialist.

• Contractor is responsible for all permits, licenses, and inspections.

• Work must be completed between normal business hours (7 am-4 pm, Mon-Fri) unless otherwise approved.

• A pre-bid site walkthrough is required.

• Contractor is responsible for any subcontractors used.

Amendment / Modification

This amendment (Amendment 7) to Solicitation RFQ 6923G226Q000004 makes the following changes:

• Extended Closing Date: The closing date for the RFQ has been extended from April 30, 2026, to May 8, 2026, at 1:00 PM EST.
• Updated Statement of Work (SOW): Attachment Amendment 7 incorporates an updated Statement of Work. All changes within this updated SOW are highlighted in orange. This updated SOW replaces the original SOW provided in the RFQ.
• Second Site Visit Scheduled: A second site visit is now scheduled for Tuesday, May 5, 2026.

• The Statement of Work (SOW) has been updated and replaced.

• The proposal submission deadline has been extended to May 8, 2026.

• Bidders should refer to the updated Statement of Work (Attachment Amendment 7) for revised requirements.

Amendment / Modification

• This amendment extends the closing date of the RFQ from 4/16/2026 to 4/30/2026, 2:00 PM EST.

• The closing date for the RFQ has been modified.

• The deadline for proposal submissions has been extended to April 30, 2026.

• All other terms and conditions of the original RFQ remain unchanged.

Amendment / Modification

This document is Amendment Four to the "Engineering Study for the Fuel Dispensing System at the Yocum Sailing Dock." It provides an updated engineering study, building upon previous versions.

This amendment does not explicitly state which sections of the original document are affected. However, it presents a comprehensive engineering study that evaluates existing systems, proposes new system options, estimates construction costs, and provides recommendations.

This document is an engineering study and does not appear to directly impact proposal submission deadlines or requirements for an associated solicitation. It serves as a technical basis for potential future actions related to the fuel dispensing system.

Amendment / Modification

This amendment (Amendment Four) to Solicitation 6923G226Q000004 makes the following changes:

• Extends the closing date of the RFQ from April 3, 2026, to April 16, 2026, at 2:00 PM EST.

• Adds the Engineering study as an attachment.

• Establishes a new deadline for submitting additional questions: April 7, 2026, at 2:00 PM or earlier. Questions must be emailed to durba.ray@dot.gov and cc CainR@USMMA.EDU and MilordR@USMMA.EDU.

• Confirms that all other terms and conditions of the original RFQ remain unchanged.

• The closing date for offers is extended.

• An Engineering study is added as an attachment.

• The process and deadline for submitting questions have been modified.

• The deadline for submitting offers has been extended to April 16, 2026.

• Bidders must submit questions by April 7, 2026.

• Bidders should review the newly attached Engineering study.

Amendment / Modification

This amendment (Amendment Three) to Solicitation 6923G226Q000004 makes the following changes:

• Incorporates Questions and Answers: Includes "Attachment Q&A" which provides responses to vendor inquiries.
• Deletes Section: Removes section F.4, "LIQUIDATED DAMAGES-- CONSTRUCTION (SEP 2000)" from the solicitation.
• Extends Closing Date: The deadline for RFQ responses is extended from March 31, 2026, to April 3, 2026, at 1:00 PM EST.

• Section F.4 (LIQUIDATED DAMAGES-- CONSTRUCTION (SEP 2000)) is deleted.

• The closing date for the RFQ has been extended.

• The proposal submission deadline has been extended to April 3, 2026, 1:00 PM EST.

• Bidders should review the "Attachment Q&A" for clarifications that may impact their proposals.

• All other terms and conditions of the original RFQ remain unchanged.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Yocum sailing fuel tanks removal and installation solicitation (6923G226Q000004), specifically related to Amendment Three.

• Tank Material & Lead Time: Fiberglass tanks (with covers) are preferred due to regulatory requirements (EPA 40 CFR 280 / 6 NYCRR 613) for corrosion protection and reduced maintenance costs. USMMA will accept steel tanks as an alternative.
• Liquidated Damages: Amendment two of the solicitation will delete FAR clause 52.211-12 regarding liquidated damages construction. Bidders should confirm the value for bonding company purposes.
• Fueling System Location: Refer to the Engineering study included with the PR/Requisition for details on the fueling system's location. Additional information may be provided during a site visit.
• Dock Work: Refer to the Engineering study included with the PR/Requisition for details on whether the contract requires replacement of floating docks or just repairs disturbed by fuel system construction. Additional information may be provided during a site visit.
• Fuel Disposal: The contractor is responsible for the disposal of fuel from existing tanks, including environmental disposal, as part of the project. Further clarification may be required.

This document clarifies specific requirements and notes a deletion of a FAR clause related to liquidated damages. Bidders should review these clarifications to ensure accurate proposal preparation.

Amendment / Modification

• This amendment extends the closing date of the RFQ from 3/24/2026 to 3/31/2026, 2:00 PM EST.

• The closing date for the RFQ has been modified.

• The deadline for submitting offers has been extended to 3/31/2026, 2:00 PM EST.

• All other terms and conditions of the RFQ remain unchanged.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire intended for offerors to complete regarding their performance on previous contracts. It is used by the respondent (commercial sector or government) to evaluate a contractor's performance.

• Contractor Information: To be completed by the offeror (title, name, address, POC, phone, contract number, description of services).
• Respondent Information: To be completed by the evaluator (title, name, address, phone, email, contract specifics including number, type, dates, amounts, prime/sub status).
• Past Performance Evaluation: A rating system (Highly Satisfactory, Satisfactory, Unsatisfactory, Not Applicable) is provided with definitions.
• Specific Questions: A series of questions covering quality of services, maintenance, schedule adherence, surveillance, deductions, manpower, compliance, problem identification, quality control, recurring problems, contract terms, responsiveness, and financial concerns.
• Overall Rating: A final rating for the contractor's overall performance.

Bidders must ensure this questionnaire is completed accurately and submitted by the deadline (3:00 pm ET on 03/24/26) to the specified email addresses (durba.ray@dot.gov; cc Brian.Wiley.ctr@dot.gov). The responses will be used to assess the bidder's past performance, which is a critical factor in contract award. Offerors should proactively gather information to complete Section A and encourage their references to provide thorough and timely responses for Section B.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for the removal and installation of the Yocum Sailing Center Fuel Dispensing System at the U.S. Merchant Marine Academy (USMMA). The project involves removing existing underground storage tanks (USTs), fuel dispensers, and associated piping and electrical systems, and then installing new USTs, dual product fuel dispensers, and associated piping and electrical systems. An additional CLIN is included for a new dual product fuel dispenser to serve land-based equipment.

• Removal and abandonment of two existing double-walled fiberglass USTs (one 2,500-gallon gasoline, one 6,000-gallon diesel) and associated piping and electrical systems.

• Installation of new double-walled fiberglass USTs (same sizes) and new dual product fuel dispensers.

• Installation of new piping and electrical systems.

• Repair of pier structure related to dispenser removal.

• Compliance with all applicable Federal, State, and local regulations, including environmental preservation and historic property standards.

• Soil testing and remediation if necessary.

• Disposal of all obsolete equipment and hazardous waste.

• Site cleanup and restoration.

• Provision of a Professional Engineer for design and permitting.

• Obtaining all required permits and regulatory inspections.

• Contract Type: Firm Fixed Price

• Period of Performance: 90 days from Notice to Proceed (estimated start April 24, 2026, end July 23, 2026).

• NAICS Code: 237120

• Proposals are due by March 24, 2026, at 3:00 PM East Coast Time.

• Proposals must be submitted electronically via email to usmmaproposals@dot.gov and cc durba.ray@dot.gov.

• Proposals must be valid for 90 calendar days.

• Evaluation will be based on a Lowest Price Technically Acceptable (LPTA) basis, considering Technical Approach, Past Performance, and Price.

• Offerors must be registered and active in SAM.gov.

• Performance and Payment Bonds will be required for 100% of the total award amount.

• This acquisition is a 100% Total Small Business Set-aside.

• All amendments will be posted on SAM.gov.

• Telegraphic, telephonic, or facsimile proposals will not be accepted.

• Offerors must include all applicable Federal, State, and Local taxes in their proposal.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-4157, Revision No. 30) for the Service Contract Act, applicable to the area of New York Counties of Nassau and Suffolk. It lists the minimum wage rates and fringe benefits required for various occupations performing contract work in this region.

• Occupational Listings: Provides a comprehensive list of job titles (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology, etc.) along with their corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific details on Health & Welfare benefits are provided, including rates per hour, per week, and per month, with variations for standard benefits and those under Executive Order 13706.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage adjustments) to covered contracts.
• Vacation and Holidays: Outlines paid vacation accrual based on years of service and lists twelve paid holidays per year.
• Conformance Process: Details the procedure for classifying service employees not listed in the wage determination and obtaining authorization for additional classifications and wage rates.

This document is critical for bidders to understand the labor costs associated with performing services under a government contract in Nassau and Suffolk counties, New York. It establishes the minimum wages and benefits that must be paid to employees, directly impacting the cost proposal and overall bid competitiveness. Bidders must ensure their proposed wages and benefits meet or exceed these requirements.

Form / Attachment / Pricing Sheet

This document is a Bid Bond (Standard Form 24, Rev. 10/2023) required as a bid guaranty. It ensures that the Principal (the bidder) will execute further contractual documents and provide required bonds if their bid is accepted, or pay the Government for the cost of procuring the work if they fail to do so.

• Principal: Information about the bidder, including legal name, business address, and type of organization.
• Surety(ies): Information about the surety or sureties providing the bond, including name, business address, state of incorporation, and liability limit.
• Penal Sum of Bond: The amount of the bond, expressed as a percentage of the bid price or a specific dollar amount.
• Bid Identification: Details such as Bid Date and Invitation Number.
• Obligation: Outlines the conditions under which the bond is voided (e.g., successful execution of contract documents).
• Conditions: Specifies the requirements for the Principal to fulfill.
• Instructions: Provides guidance on completing the form, including details on authorized signatories, surety requirements, and the expression of the penal sum.

Bidders must complete and submit this form if it is required by the solicitation. It demonstrates their financial commitment to the bid and their ability to enter into a contract if awarded. The form requires specific information about the bidder and their chosen surety, and the penal sum must meet the requirements outlined in the solicitation.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically NY20260012, effective January 30, 2026. It outlines prevailing wage rates and fringes for various construction trades in Nassau and Suffolk Counties, New York, applicable to Building, Heavy, Highway, and Residential construction projects.

• Applicability: Covers Building Construction Projects, Residential Construction Projects (up to 4 stories), Heavy Construction Projects, and Highway Construction Projects in Nassau and Suffolk Counties, New York.
• Trades Covered: Includes wage rates and fringe benefits for numerous trades such as Asbestos Workers/Insulator, Boiler Maker, Bricklayer, Mason Stone, Carpenters (various specializations), Electricians, Elevator Mechanics, Ironworkers, Laborers (Building and Heavy/Highway), Painters, Plasterers, Cement Masons/Concrete Finishers, Plumbers, Roofers, Sheet Metal Workers, Truck Drivers, and Welders.
• Rate Structure: Details hourly rates and fringe benefits for each trade, often with specific classifications or job duties (e.g., different types of carpenters, electricians, or power equipment operators).
• Footnotes & Premiums: Includes important footnotes regarding paid holidays, paid vacation policies, and specific premiums such as Hazmat premiums and night work premiums.
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Establishing a Minimum Wage for Federal Contractors), outlining contractor obligations.

This document is crucial for bidders to understand the labor costs associated with the opportunity. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the project, ensuring compliance with federal labor standards. Bidders must factor these rates into their cost proposals to ensure accurate and competitive bidding.

Form / Attachment / Pricing Sheet

This document is Attachment One, a pricing sheet for Solicitation RFQ 6923G226Q000004. It is intended for bidders to provide their proposed pricing for CLIN 00001.

• CLIN 00001: Covers the removal of the existing Yocum Sailing Center fuel dispensing system and the installation of a new system in a designated area. Details for this CLIN are further specified in the Statement of Work (SOW) and other attachments.
• Pricing Fields: Includes columns for Unit Price, Any % Discount, and Total Proposed Price for CLIN 00001.
• Labor Categories: The breakdown sheet specifies that labor categories proposed are part of CLIN 00001 for both demolition and installation.
• Equipment: Equipment costs are also a component of CLIN 00001.

Bidders must use this pricing sheet to detail their proposed costs for the work described under CLIN 00001. The justification of the price proposal is required as part of Volume III, Price Proposal. This sheet is critical for submitting a complete and compliant bid.