Z1DA--B105 Control Panel Replacement

Amendment / Modification

This amendment to Solicitation 36C26126R0005 (B105 HVAC Control Panel Replacement) makes the following changes:

• Proposal Due Date Extension: The deadline for receipt of offers has been extended from Friday, March 27, 2026, at 12:00 PM PST to Tuesday, March 31, 2026, at 12:00 PM PST.
• Limitations on Subcontracting (LOS) Correction: The LOS for this special trade construction procurement (NAICS 238210) is corrected to 75% of the contract performance amount (excluding material costs) paid to subcontractors that are not similarly situated entities. Previous indications of a 50% service limitation are rescinded.
• Bid Guarantee Requirement: A bid guarantee of 20% of the proposed bid price is now required, with a maximum of $3,000,000.
• Payment Protection Clarification: For contracts exceeding $35,000 but not exceeding $150,000, an alternative payment protection (e.g., Irrevocable Letter of Credit) equal to 100% of the original contract price is required instead of traditional Miller Act bonds.

• Proposal Due Date

• Limitations on Subcontracting (LOS) clause

• Bid Guarantee requirement

• Payment Protection requirement

• The proposal submission deadline is extended to March 31, 2026.

• Offerors must ensure compliance with the updated LOS, bid guarantee, and payment protection requirements when submitting their proposals.

Other / Unclassified

This document outlines the comprehensive safety and occupational health requirements for construction projects. It details applicable publications, definitions of key safety roles and terms, submittal requirements, and regulatory compliance standards. The document specifies procedures for accident prevention plans (APP), activity hazard analyses (AHA), preconstruction safety conferences, safety meetings, and the roles of Site Safety and Health Officers (SSHO) and Competent Persons (CP).

It also covers detailed requirements for training, inspections, mishap reporting, personal protective equipment (PPE), pre-construction risk assessments (including infection control and tuberculosis screening where applicable), fire safety, electrical safety, fall protection, scaffolds, excavation and trenches, cranes, control of hazardous energy (lockout/tagout), confined space entry, welding and cutting, ladders, and floor/wall openings.

This document is critical for bidders as it establishes the mandatory safety standards and procedures that must be followed throughout the project. Key aspects for bidders to note include:

• Accident Prevention Plan (APP): Contractors must develop and submit a site-specific APP for acceptance before work can begin.
• Activity Hazard Analyses (AHAs): AHAs are required for each work activity involving hazards not previously encountered or with new crews. Work cannot start until AHAs are accepted and discussed.
• Competent Persons (CPs) and SSHOs: Specific qualifications and responsibilities are defined for CPs and the SSHO, requiring their presence and oversight.
• Training Requirements: Mandates specific safety training (e.g., OSHA 10/30-hour) for all workers, CPs, and the SSHO.
• Submittals: Various safety-related documents, including the APP, AHAs, and inspection reports, must be submitted for review and acceptance.
• Specific Hazard Controls: Detailed requirements are provided for high-risk activities such as fall protection, excavation, crane operations, electrical work, and confined space entry.
• Regulatory Compliance: Emphasizes compliance with USACE EM 385-1-1, OSHA standards (29 CFR 1926, 1910), and other federal, state, and local regulations. The most stringent requirements govern.

Bidders must carefully review these safety requirements to understand the full scope of compliance obligations and associated costs for this opportunity.

Amendment / Modification

This amendment (0004) to Solicitation 36C26126R0005 for the B105 HVAC Control Panel Replacement serves multiple purposes:

• Proposal Due Date Extension: The deadline for offer receipt is extended by three (3) days, from March 24, 2026, 12:00 PM PST to March 27, 2026, 12:00 PM PST.

• Statement of Work (SOW) Updates:

  • The Period of Performance is increased from 60 to 180 calendar days to accommodate badging, submittals, utility shutdowns, and equipment lead times.
  • A typo in Section 2.4 regarding cooling towers is corrected; the section now reads: "The contractor shall provide a one-year full parts and labor warranty in addition to the manufacturer’s warranty."

• RFI Responses Published: Consolidated responses to vendor Requests for Information (RFIs) are provided.

• New Document Included: Specification 01 35 26 SAFETY REQUIREMENTS is now included.

• Solicitation Proposal Due Date

• Statement of Work (SOW) - Period of Performance and Section 2.4 Warranty

• Attachments (RFI Responses, Revised SOW, Safety Requirements Specification)

Offerors must acknowledge receipt of this amendment. The proposal due date has been extended to March 27, 2026, at 12:00 PM PST. Offerors must incorporate the RFI responses and the revised SOW, including the Safety Requirements specification, into their proposals and pricing.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation, clarifying various aspects of the requirements, scope, and proposal submission process.

• Zone Controllers & Sensors: JCI zone controllers are in scope for replacement. Peripheral devices should only be replaced if incompatible; discharge air temperature sensors are to be reused.
• Representations & Certifications: While current and accurate SAM.gov registrations are required, offerors must still complete and return solicitation-specific fill-in provisions (e.g., FAR 52.204-24, VAAR 852.219-75/76).
• Subcontractor Qualifications: For this 100% SDVOSB Set-Aside, critical technical qualifications (e.g., Siemens Certification, technician count) can be met by a Tier 1 Subcontractor. However, the SDVOSB Prime Contractor must adhere to Limitations on Subcontracting clauses, ensuring at least 50% of contract performance cost is incurred by the prime or a similarly situated SDVOSB entity if the subcontractor is not a certified SDVOSB.
• Period of Performance: The period of performance has been amended to 180 calendar days to accommodate lead times for badging, submittals, utility shutdowns, and device procurement.
• Local Office Requirement: The requirement for a local office within 50 miles can be met by a subcontractor.
• Cooling Tower Warranty: A typo in Section 2.4 has been corrected; the one-year warranty applies to parts and labor in addition to the manufacturer's warranty, not specifically cooling tower parts as the scope does not include cooling tower parts replacement.
• Field Management: One Superintendent with a 30hr OSHA certification is adequate; no separate QC Manager or Safety Officer (SSHO) is required.
• Safety Requirements: Specification 01 35 26 SAFETY REQUIREMENTS is attached as reference.
• Siemens CSCA Compliance: Siemens products, programming, and software comply with CSCA requirements.
• Equipment Downtime: Downtime for equipment shutdown should be minimized as much as possible, as this is an occupied building.

These clarifications address key vendor concerns regarding scope, subcontracting, and administrative requirements, potentially influencing proposal preparation and strategy. The period of performance has been officially amended.

Amendment / Modification

This amendment (0003) to Request for Proposal (RFP) 36C26126R0005 modifies the solicitation as follows:

• Proposal Due Date Extension: The deadline for receipt of offers has been extended by two weeks.

  • Original Deadline: Tuesday, March 10, 2026, at 12:00 PM PST
  • New Deadline: Tuesday, March 24, 2026, at 12:00 PM PST

• Forthcoming Amendment: The Government is finalizing technical responses to vendor Requests for Information (RFIs). A subsequent amendment will be issued before the new proposal due date to publish these consolidated responses.

• Proposal Due Date

• The proposal due date is extended to March 24, 2026, at 12:00 PM PST.

• Offerors are advised to monitor SAM.gov for a forthcoming amendment containing consolidated RFI responses and to wait for its release before finalizing pricing and technical volumes.

• Submission instructions remain the same: proposals must be emailed to edwin.rivera@va.gov and jose.hernandez1@va.gov.

• Offerors must acknowledge receipt of this amendment.

Amendment / Modification

This amendment to Solicitation 36C26126R0005 (B105 HVAC Control Panel Replacement) extends the proposal due date.

• Proposal Due Date: Extended from Tuesday, March 3, 2026, at 12:00 PM PST to Tuesday, March 10, 2026, at 12:00 PM PST.

• Proposals must continue to be submitted via email to edwin.rivera@va.gov and jose.hernandez1@va.gov.

• Offerors must acknowledge receipt of this amendment.

• A future amendment will be issued to publish consolidated responses to vendor RFIs.

• All other terms and conditions of the original solicitation remain unchanged.

Amendment / Modification

This amendment addresses an administrative discrepancy in Section 2.5 of the original solicitation regarding the site visit schedule.

• Correction of Site Visit Date: The original solicitation incorrectly referenced "January 21, 2026." The actual original site visit occurred on February 5, 2026.

• Establishment of a Second Site Visit: A second organized site visit has been scheduled to allow all offerors an opportunity to inspect site conditions.

  • Date: Friday, February 13, 2026
  • Time: 11:00 AM PST
  • Location: Veterans Affairs Palo Alto Health Care System (VAPAHCS), Palo Alto Division.
  • Meeting Point: Outside of Building 105.
  • Address: 3801 Miranda Ave, Palo Alto, CA 94304.

• Registration and Security Procedures:

  • RSVP: Interested parties must register via email to the Contracting Officer and Contract Specialist no later than 12:00 PM PST on Thursday, February 11, 2026.
  • Identification: All attendees require a valid Government-issued photo ID for base and facility access.

• Site Visit Attendance: Attendance at the site visit is not mandatory.

• Solicitation Section 2.5 - Site Visit Schedule

• Offerors are required to acknowledge receipt of this amendment by signing Block 15 of the SF 30 or by acknowledging it in their proposal submission. All other terms and conditions of the solicitation remain unchanged.

Solicitation / RFP / RFQ

This solicitation is for the replacement of existing JCI controllers with Siemens BACnet controllers in the b105 Simulation Center at VAPAHCS Palo Alto. The contractor will be responsible for providing all necessary personnel, equipment, tools, materials, supervision, and services to complete this project.

• Replacement of existing JCI controllers with Siemens BACnet controllers for the HHW Panel and AHU Panel.

• Standard controls point-to-point checkout and verification.

• Integration into existing Siemens Campus BMS Front End.

• Provision of system low voltage and control for various components including boilers, pumps, and fans.

• Upgrade of existing JCI zone sensors to new zone temperature sensors.

• Provision of operation and maintenance instructions, and manufacturer documentation.

• One-year full parts and labor warranty on cooling tower parts.

• Daily cleanup and securing of the work site.

• Compliance with all applicable codes and standards, including HCSM, OSHA, NFPA, etc.

• Contractor and personnel must adhere to VA, VHA, and VASNHCS policies for smoke and carbon monoxide monitoring.

• Contractor must have a local office within 50 miles of the customer address.

• Contractor must be an authorized and certified Siemens partner for the past five years.

• Contractor must have at least five Siemens Desigo, PXC, DXR, and/or ABT certified technicians.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 60 calendar days after Notice to Proceed.

• Estimated Value: Between $100,000.00 and $250,000.00.

• NAICS Code: 238210 (Electrical Contractors and Other Wiring Installation Contractors).

• Small Business Size Standard: $19 million.

• Proposal Submission Deadline: Tuesday, March 3, 2026, by 12:00 PM PDT.

• Submission Method: One electronic copy via email to edwin.rivera@va.gov and jose.hernandez1@va.gov.

• Requests for Information (RFIs) Due: Thursday, February 12, 2026, 12:00 PM PDT.

• Site Visit: Thursday, February 5, 2026, at 11:00 am PDT.

• Evaluation Criteria: Price Only. The government will evaluate the lowest price offer to determine if it is fair and reasonable.

• Proposal Acceptance Period: 60 calendar days.

• This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• Offerors must be verified in the U.S. Small Business Administration's Dynamic Business Search (DSBS) or VetCert databases.

• VAAR Clause 852.219-75 (VA Notice of Limitations on Subcontracting) must be completed.

• Bid bonds, payment bonds, and performance bonds are required.

• Wage Determination: CA20260018 applies.

• Contractors are responsible for downloading and printing their own plan sets.

• Safety & Environmental Record and Experience Modification Rate (EMR) requirements apply.

Statement of Work (SOW) / Performance Work Statement (PWS)

The objective of this project is to replace existing JCI controllers with Siemens BACnet controllers in the b105 Simulation Center at VAPAHCS Palo Alto.

• Replace existing JCI controllers with Siemens BACnet controllers.

• Perform work within 60 calendar days from the notice to proceed.

• Provide a project schedule upon award and notify the CO/COR of any expected delays.

• Coordinate work with the COR to minimize impact on daily activities and noise.

• Provide operation and maintenance instructions, and manufacturer documentation upon project completion.

• Provide a one-year full parts and labor warranty on cooling tower parts.

• Provide all necessary tools, equipment, and personal protective equipment.

• Ensure daily cleanup and securing of the work site, including waste disposal.

• Implement quality control for all work conducted.

• Obtain required ID badges for all employees.

• Comply with Federal laws, regulations, standards, and VA policies regarding information and information system security.

• Coordinate utility shutdowns with a minimum of 21 days written notice.

• Follow all applicable codes and standards, including HCSM, OSHA, Lock-out-Tag-out, NFPA, etc.

• Complete the Contractor Security Control Assessment (CSCA) form within 30 days of contract award.

• Upgrade existing JCI controllers for the HHW Panel to Siemens BACnet PXC.A controllers.

• Upgrade existing JCI controllers for the AHU Panel to Siemens.

• Decommission existing JCI PCG Controllers + Expanders for HHW and VAV systems.

• Provide new Siemens BACnet controllers + Expanders for HHW and VAV systems.

• Integrate systems and devices into the existing Siemens Campus BMS Front End.

• Provide graphics and programming for the Siemens Desigo CC front-end.

• Provide controls submittals and final as-built documentation.

• Perform standard start-up testing and point-to-point verification.

• Install low-voltage electrical control wiring and conduit as required.

• Location: b105 Simulation Center, VAPAHCS Palo Alto, 3801 Miranda Ave, Palo Alto, CA 94304.

• Duration: 60 calendar days from notice to proceed.

• Work hours: 8:00 am – 4:30 pm Monday-Friday, excluding Government holidays, unless otherwise approved.

• Contractor must be an authorized and certified Siemens partner for the past five (5) years.

• Must have at least five (5) Siemens Desigo, PXC, DXR, and/or ABT certified technicians.

• Must have a local office within 50 miles of the customer address.

• One-year full parts and labor warranty on cooling tower parts.

• Compliance with VA Handbook 6500.6 Appendix B and C regarding building management system access and security.

Form / Attachment / Pricing Sheet

This document is a Material Approval Submittal form (AF Form 3000, SEP 91(EF)) used by a contractor to submit materials for approval by the Contracting Officer. It serves as a formal record of the contractor's certification that the submitted materials comply with the contract specifications.

• TO: Contracting Officer (Scott Vigil, Department of Veterans Affairs)
• FROM: Contractor (Noel H. Campos, Glen/Mar Construction)
• Project Number: 640-385
• Submission Number: 029
• Date: 04/06/15
• Items Submitted:
  • Item 1: Direct Digital Control Shop Drawings (Specification Section 23 09 23-1.7)
  • Item 2: Manufacturer's Literature and Data (Specification Section 23 09 23-1.7)
• Contractor Certification: The undersigned contractor certifies that the material complies with all specifications of the subject contract.
• Government Approval: Sections for the Contracting Officer's Representative (COR) to recommend approval or disapproval, and for the AF Contracting Office to approve or disapprove.

This document is a submittal form related to a specific contract (VA261-14-C-0191) for the VA Palo Alto New Patient Simulation Learning Center. It details the shop drawings and manufacturer's literature for Direct Digital Controls for HVAC Systems. While not a solicitation or SOW, it indicates a stage in the project's execution and the specific components being reviewed for approval. Bidders involved in similar HVAC control systems or providing these types of submittals may find this form's structure and content relevant for understanding project documentation requirements.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for California, specifically detailing wage determinations for various construction types (Building, Heavy, Highway) across multiple counties. It outlines the minimum wage rates and fringe benefits required for different labor classifications.

• Applicable Executive Orders: Mentions Executive Orders 14026 and 13658 regarding minimum wage rates for covered contracts.
• Wage Rates by Trade: Lists specific hourly wage and fringe benefit rates for numerous trades, including Asbestos Removal, Asbestos Workers/Insulator, Boilermaker, Marble Finisher/Mason, Bricklayer, Terrazzo Finisher/Worker/Setter, Tile Finisher/Layer, Carpenters (various specialties), Divers, Piledrivers, Ironworkers, Laborers (various classifications including construction craft, gardeners, gunite, wrecking, plaster tender, traffic control), Painters, Plasterers, Plumbers, Roofers, Sheet Metal Workers, Sprinkler Fitters, and Truck Drivers.
• Geographic Scope: Specifies the counties and areas within California to which these wage rates apply.
• Effective Dates: Each wage determination includes an effective date, typically indicating the start of the period for which those rates are valid.

This document is crucial for bidders to understand the labor costs associated with performing work in the specified geographic areas. It ensures compliance with federal labor laws and helps in accurately estimating project costs for proposals. Bidders must ensure their proposed labor rates meet or exceed these minimums.

Form / Attachment / Pricing Sheet

This document, VA Handbook 6500.6 Appendix B and C, provides the VA Acquisition Regulation Solicitation Provision and Contract Clause related to Information and Information Technology Security Requirements. It outlines the standard clauses and language that will be included in solicitations and contracts to ensure the security of VA information and systems.

• Appendix B: Details the "Information and Information Technology Security" clause (839.201) and the "Security Requirements for Unclassified Information Technology Resources" clause (852.273-75). It specifies that contractors and subcontractors must adhere to Federal laws, regulations, standards, and VA Directives and Handbooks regarding information security.
• Appendix C: Provides "VA Information and Information System Security/Privacy Language" for inclusion in contracts. This section covers:
  • General requirements for contractors and subcontractors.
  • Access to VA Information and Systems, including background investigations and security clearances.
  • VA Information Custodial Language, detailing how contractors must handle, use, store, and protect VA information.
  • Information System Design and Development requirements, including compliance with NIST and VA standards, Privacy Impact Assessments (PIAs), and the Privacy Act.
  • Information System Hosting, Operation, Maintenance, or Use, with emphasis on security controls, risk assessments, and contingency planning.
  • Security Incident Investigation procedures and reporting requirements.
  • Liquidated Damages for Data Breach, outlining contractor liability and required actions in case of a breach.
  • Security Controls Compliance Testing, including the VA's right to assess controls.
  • Training requirements for contractor employees on VA information and systems security.

This document is critical for bidders to understand the stringent security and privacy requirements that will be imposed on any contract involving access to or handling of VA information or information systems. It details the expected compliance measures, reporting obligations, and potential liabilities related to data security and privacy. Bidders should review these appendices carefully to assess their ability to meet these requirements and to factor them into their proposal preparation and pricing.

Solicitation / RFP / RFQ

This is a Request for Proposal (RFP) for the "B105 Control Panel Replacement" at the VA Palo Alto Health Care System. The Department of Veterans Affairs Network 21 Contracting Office is procuring this service.

• Replacement of the B105 Control Panel.

• Procurement is being conducted under FAR Part 15.

• Not specified in this document.

• Proposals will be accepted electronically.

• Anticipated solicitation posting date: January 30, 2026.

• Proposal due date: March 1, 2026, at 12:00 AM Pacific Time.

• All contractual and technical questions must be submitted in writing via email to edwin.rivera@va.gov and charee.harris@va.gov. No telephone questions will be accepted.

• This procurement is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• NAICS Code: 238210, with a size standard of $19M.

• All responsible sources may submit a proposal.

• A site visit will be scheduled and announced with the RFP.

• Notification of any postponements and amendments will be posted on sam.gov. Offerors are responsible for checking the website for updates.