36C26326R0038, PN: 438-23-450, Replace & Upgrade CLC HVAC {SF}

Other / Unclassified

This document provides general information regarding a site visit for Solicitation Number 36C26326R0038, "Replace & Upgrade CLC HVAC (Sioux Falls, SD)". It details key dates and contacts related to the solicitation and the site visit itself.

• Solicitation Release Date: March 26, 2026
• Questions Due Date: April 15, 2026, 10:00 AM CT. Answers will be posted via amendment.
• Proposal Due Date: May 6, 2026, 10:00 AM CT.
• Contracting Officer: gregg.sutcliffe@va.gov
• Contract Specialist: michael.warrick@va.gov
• Period of Performance: 547 Calendar Days after Notice to Proceed (NTP).
• Work Commencement: Within 10 calendar days of NTP.
• Magnitude of Construction: $10,000,000 - $20,000,000.
• Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB).
• Contract Type: Firm Fixed Price Lump Sum Proposal.
• Site Visit Attendees: A list of individuals and their company names who attended the site visit on April 1, 2026, is provided.
• Photography: Allowed during the site visit, but avoid employees and patients.
• Post-Site Visit Questions: Email to the Contract Specialist and copy the Contracting Officer. Answers will be posted via amendment. Comments made during the site visit do not change solicitation requirements.

Amendment / Modification

This amendment (0001) to solicitation 36C26326R0038 makes the following changes:

• The proposal due date has been extended from May 6, 2026, at 10:00 AM CT to May 8, 2026, at 10:00 AM CT.

• The Site Visit Agenda and Sign In Sheet have been published.

• Solicitation due date (Item 11)

• Attachments (Site Visit Agenda and Sign In Sheet)

• The deadline for proposal submission has been extended to May 8, 2026, at 10:00 AM CT.

• Bidders should review the newly published Site Visit Agenda and Sign In Sheet.

Form / Attachment / Pricing Sheet

This document, titled "PRE-AWARD CONTRACTOR SAFETY AND ENVIRONMENTAL RECORD EVALUATION FORM," is an attachment to Solicitation 36C26325R0017. It requires bidders to provide detailed information about their past safety and environmental record, including any violations and their Experience Modification Rate (EMR).

• Certification of Violations: Bidders must certify they have had no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or EPA violation(s) in the past three years. If this certification cannot be made, a detailed explanation is required.
• Experience Modification Rate (EMR): Information on the bidder's current EMR must be provided on the insurance carrier's letterhead. If the EMR is above 1.0, a written explanation from the insurance carrier is required, including the anticipated date the EMR may be reduced to 1.0 or below.
• OSHA 300 Forms: Bidders must complete a table using data from their OSHA 300 (Log of Work-Related Injuries and Illnesses) and 300a (Summary of Work-Related Injuries and Illnesses) forms for the years 2021-2024. This includes man-hours, days away from work, restricted activity cases, DART rate, and serious/willful/repeat violations.
• NAICS Code: Bidders must provide the six-digit NAICS Code for this acquisition, which is 236220.
• Safety and Health Program Administrator: Identification of who administers the company's Safety and Health Program.

This form is critical for bidders to complete accurately as it directly impacts the government's initial Determination of Responsibility. Failure to provide the requested information or providing unsatisfactory information may affect a bidder's ability to be considered for the contract. The information gathered, along with government system data (e.g., OSHA and EPA databases), will be used to assess the bidder's safety and environmental compliance and overall responsibility. This requirement also applies to all subcontracting tiers.

Form / Attachment / Pricing Sheet

This document, "S02_Attachment 05 Specifications - Volume 2.pdf", is part of the "Replace & Upgrade CLC HVAC" project for the Sioux Falls VA Health Care System. It contains "100% Final Construction Documents" for Divisions 21 through 48.

This document is Volume 2 of the project's construction documents and covers specifications for Divisions 21 through 48. It includes a Table of Contents detailing various sections related to:

• Special Sections (Volume 1, Division 00-14)
• General Requirements (Division 01)
• Existing Conditions (Division 02)
• Concrete (Division 03)
• Masonry (Division 04 - Not Used)
• Metals (Division 05)
• Wood, Plastics and Composites (Division 06)
• Thermal and Moisture Protection (Division 07)
• Openings (Division 08)
• Finishes (Division 09)
• Specialties (Division 10)
• Equipment (Division 11)
• Furnishings (Division 12 - Not Used)
• Special Construction (Division 13 - Not Used)
• Conveying Equipment (Division 14 - Not Used)
• Fire Suppression (Division 21)
• Plumbing (Division 22)
• Heating, Ventilating, and Air Conditioning (HVAC) (Division 23)
• Electrical (Division 26)
• Electronic Safety and Security (Division 28)
• Earthwork (Division 31 - Not Used)
• Exterior Improvements (Division 32 - Not Used)
• Utilities (Division 33 - Not Used)
• Transportation (Division 34 - Not Used)
• Electrical Power Generation (Division 48 - Not Used)

This document provides detailed specifications for various building systems, primarily focusing on HVAC, plumbing, electrical, and safety systems. Bidders involved in these trades will need to consult this document to understand the specific requirements, materials, and installation standards for their scope of work within Divisions 21 through 48. It outlines the technical requirements for the "Replace & Upgrade CLC HVAC" project.

Form / Attachment / Pricing Sheet

This document, "S02_Attachment 04 Specifications - Volume 1.pdf", is a project manual containing specifications for the "Replace & Upgrade CLC HVAC" project at the Sioux Falls VA Health Care System. It details construction documents and specifications for Divisions 00 through 14.

• Project Identification: VA Project #438-23-450, Alesia #157105001.
• Document Content: Includes specifications for Special Sections (Division 00), General Requirements (Division 01), Existing Conditions (Division 02), Concrete (Division 03), Metals (Division 05), Thermal and Moisture Protection (Division 07), Openings (Division 08), Finishes (Division 09), Specialties (Division 10), Equipment (Division 11), Furnishings (Division 12), Special Construction (Division 13), Conveying Equipment (Division 14), Fire Suppression (Division 21), Plumbing (Division 22), Heating, Ventilating, and Air Conditioning (HVAC) (Division 23), Electrical (Division 25), Communications (Division 27), Electronic Safety and Security (Division 28), Earthwork (Division 31), Exterior Improvements (Division 32), Utilities (Division 33), Transportation (Division 34), and Electrical Power Generation (Division 48).
• Date: March 8, 2024 (100% Final Construction Documents).

This document provides detailed specifications for various aspects of the HVAC replacement and upgrade project. Bidders should review the relevant divisions and sections pertaining to their scope of work to understand the specific material, fabrication, installation, and performance requirements. It is crucial for bidders to consult this document for detailed technical requirements that will impact their proposal preparation and execution of the work.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING - CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations as defined by 38 U.S.C. 8127 and related FAR/VAAR clauses.

• Services: Contractor will not pay more than 50% of the amount paid by the government to firms that are not certified SDVOSBs or VOSBs.
• General Construction: Contractor will not pay more than 85% of the amount paid by the government to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction: Contractor will not pay more than 75% of the amount paid by the government to firms that are not certified SDVOSBs or VOSBs. (This option is checked in the provided document).
• Acknowledgement: Offerors acknowledge that this certification is subject to penalties for false statements.
• Consequences: Failure to act in good faith may result in referral to suspension/debarment, fines, or prosecution.
• Record Keeping: Offerors must be prepared to provide documentation to VA to demonstrate compliance.
• Submission Requirement: The completed and signed certification must be returned with the offeror's bid, quotation, or proposal. Offers without this certification will be deemed ineligible.

This is a mandatory submission for all offerors. Failure to complete and submit this form accurately will result in the offer being deemed ineligible for award. Bidders must understand and agree to the specific subcontracting limitations applicable to the contract type (services, general construction, or special trade construction) to ensure compliance if awarded.

Solicitation / RFP / RFQ

This solicitation is for a construction project to "Replace & Upgrade CLC HVAC" at the Sioux Falls VA Health Care System in Sioux Falls, SD. The project aims to replace and upgrade the Community Living Center (CLC) HVAC system. The estimated magnitude of construction is between $10,000,000 and $20,000,000.

• Provide all tools, materials, equipment, labor, and supervision necessary for the project.

• Replace and upgrade the CLC HVAC system.

• Adhere to construction documents, statement of work, specifications, and drawings.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 547 calendar days after Notice to Proceed.

• Estimated Award Date: July 1, 2026.

• Notice to Proceed: July 15, 2026.

• Proposals must be submitted electronically via email to gregg.sutcliffe@va.gov and michael.warrick@va.gov.

• Submission Deadline: May 6, 2026, by 10:00 AM CT.

• Evaluation Method: Lowest Price Technically Acceptable (LPTA).

• Evaluation Factors:

  • Volume I: Technical Proposal (Schedule, Experience, Key Personnel/Team Qualifications).
  • Volume II: Price Proposal.

• A pre-proposal site visit is scheduled for April 1, 2026, at 10:00 AM CT.

• Technical questions are due by April 15, 2026, at 10:00 AM CT.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be verified in the SBA Small Business Search database at the time of offer and award.

• Applicable NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a $19 Million small business size standard.

• Offerors must acknowledge all amendments.

• A bid guarantee of 20% of the bid price or $3,000,000.00, whichever is less, is required.

• Offerors must be registered in the System for Award Management (SAM).

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace and upgrade the Community Living Centers (CLC) HVAC systems at the VA Sioux Falls Health Care System, ensuring new systems are adequate for the spaces served.

• Replace and upgrade HVAC systems on the 2nd and 3rd floors of the CLC located in Building 5.

• Provide all labor, materials, tools, and supervision necessary for the project.

• Work must comply with current versions of OSHA, International Plumbing Code, NFPA 101, International Building Code, VA Barrier Free Design Guide, and VA patient safety/infection control guidelines.

• Construction must adhere to design specifications and drawings.

• Follow VA rules and regulations for infection control and patient safety.

• Provide notice for upcoming hot work and utility interruptions (20-day notice for utilities).

• Minimize disruption to hospital staff and patients, with potential for night work.

• Work must be completed in 547 calendar days or less from the date of full notice to proceed.

• Monthly written progress reports are required, due by the second workday following the end of each calendar month.

• Reports must detail work completed, work to be accomplished, and any problems encountered and resolved.

• Project Location: VA Sioux Falls Health Care System, 2501 West 22nd Street, Sioux Falls, SD 57105.

• Performance Period: 547 calendar days or less from the date of full notice to proceed.

• Phased construction: Phase 1 for 3rd floor CLC occupancy, Phase 2 for 2nd floor CLC occupancy.

• VA requires up to 6 weeks to vacate the 3rd floor CLC and up to 6 weeks between phases.

• A dedicated on-site superintendent is required.

• Contractors must provide a detailed work plan, subtask breakdown, and associated costs/milestones.

• All written deliverables must be in layperson language.

• Submittal registry required for all team members.

• Weekly project update meetings are mandatory.

• Monthly updated Gantt chart schedule required.

• Contractor is responsible for damages caused by negligence.

• Bids must include costs for materials, labor, testing, disposal, and means/methods.

• After-hour/weekend work may be required for utility outages or loud work.

• Deliverable One: Detailed work plan and briefing, shop drawings (submitted no later than 3 months post-notice to proceed).

• Deliverable Two: Completed project based on plans and specifications.

• Provide two hard copies of as-built drawings to the AE firm, with all discrepancies noted in red ink.

• Incorporate "green" environmental principles, including recycling and energy conservation.

• All materials to be recycled must be logged.

• Refrigerants must be recovered per EPA regulations.

• Changes to SOW must be authorized in writing by the Contracting Officer (CO).

• Confidentiality and Nondisclosure agreements apply.

• Compliance with NARA Records Management Language for Contracts is required.

• Contractor employees must complete VA Privacy Training (Course TMS 20939).

• Attachments include Construction Specifications Volume 1 and Volume 2, and Construction Drawings.

Form / Attachment / Pricing Sheet

This document contains detailed architectural drawings, including floor plans, framing plans, demolition plans, reflected ceiling plans, electrical plans, mechanical plans (HVAC, plumbing, fire protection, controls), and hazardous materials information for the Sioux Falls VA Health Care System Community Living Center HVAC Replacement & Upgrade project. It also includes various schedules and details related to these systems.

• Floor Plans: Detailed layouts for each floor (Second through Fifth/Attic), showing room designations, existing and proposed structures, and system routing.
• Demolition Plans: Indicate areas and specific elements to be removed.
• Framing Plans: Detail structural framing for various floors.
• Mechanical Plans: Include HVAC ductwork, plumbing, medical gas, fire protection, hydronic piping, automatic temperature controls, and mechanical details.
• Electrical Plans: Show power, lighting, and low voltage systems, including demolition and new installation.
• Hazardous Materials: Plans identify asbestos-containing materials and lead-based paint locations.
• Schedules and Details: Provide specific information on equipment, materials, room finishes, lighting fixtures, panel schedules, and construction details.
• Notes and Legends: Extensive notes and legends throughout the drawings provide critical information on scope, materials, installation requirements, and safety.

These drawings are essential for bidders to understand the full scope of the project, including existing conditions to be demolished, new systems to be installed, and specific requirements for each trade. They provide the detailed technical information necessary for accurate bidding and execution of the HVAC replacement and upgrade project.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (SD20260028) issued by the U.S. Department of Labor, Wage and Hour Division, establishing prevailing wage rates for building construction projects in Minnehaha County, South Dakota. It is effective January 16, 2026.

• Lists specific labor classifications (e.g., Bricklayer, Carpenter, Electrician, Elevator Mechanic, Plumber, Pipefitter).
• Provides the prevailing hourly wage rate and fringe benefits for each classification.
• Includes footnotes detailing paid holidays and vacation pay credit based on years of service.
• References Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage for Federal Contractors), outlining contractor obligations.
• Explains identifiers used for different types of wage rates (Union, Union Average, Survey Rate, State Adopted).
• Outlines the Wage Determination Appeals Process.

Bidders must use these prevailing wage rates to determine the appropriate wages for laborers and mechanics employed on the construction project. This information is crucial for accurate cost estimation and proposal development to ensure compliance with federal labor standards.

Solicitation / RFP / RFQ

This solicitation is for the replacement and upgrade of the Community Living Center (CLC) Heating, Ventilation, and Air Conditioning (HVAC) system at the VA Sioux Falls Healthcare System. The contractor will be responsible for providing all supervision, tools, labor, materials, equipment, and transportation necessary for the project. Work includes general construction, alterations, electrical, demolition, and other related items.

• Replacement and upgrade of CLC HVAC system.

• General construction, alterations, electrical, and demolition.

• All work must comply with specifications, drawings, and applicable local and VA codes.

• Period of Performance (PoP): 547 calendar days from receipt of Notice to Proceed (NTP).

• Estimated cost: Between $10,000,000 and $20,000,000.

• Solicitation Number: 36C26326R0038.

• Solicitation posting date: On or about April 13, 2026, on SAM.gov.

• Organized Site Visit: Tentatively scheduled the week of April 20-24, 2026.

• Questions Due: Tentatively scheduled the week of April 27 - May 1, 2026.

• Proposals Due: Tentatively scheduled the week of May 11-15, 2026. (Exact dates/times to be confirmed in the solicitation).

• This solicitation is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under Public Law 109-461.

• NAICS Code: 238220

• Product Service Code: Z1DA

• Place of Performance: VA Sioux Falls Health Care System, Sioux Falls, South Dakota.

• Contact: Michael B. Warrick, Contracting Specialist, michael.warrick@va.gov, (402) 996-3534.