Z1DA--Renovate Pharmacy for USP800 Compliance Project Number 540-18-107

Other / Unclassified

This document is a "Record of Attendance" for a "Pre-proposal/Pre-bid site visit" held on April 1, 2026, at 2:00 p.m. for the "Upgrade Pharmacy USP 800" project (Solicitation/Contract No. 36C24526B0001, Project # 540-18-020).

It lists attendees from various organizations, including VA Contracting, Daw Hill Construction Co., VAFMS, AMVETS, DVC, MARE SOLUTIONS, ARCOR Mechanical Systems, and VA Pharmacy.

This record indicates which potential bidders attended the site visit. This information may be relevant for bidders to understand who else is interested in the opportunity and potentially for the government to gauge industry interest. It does not contain substantive information about the solicitation's requirements or scope.

Amendment / Modification

This amendment to Solicitation 36C24526B0001 (Renovate Pharmacy for USP 800 Compliance) provides the record of attendance from the pre-bid site visit conducted on April 1, 2026.

• Record of Attendance for the pre-bid site visit is attached.

• The deadline for requests for information remains Monday, April 13, 2026, at 4:00 p.m.

• The bid due date remains Tuesday, April 28, 2026.

• A public bid opening will be held at the contracting offices at 513 Rosebud Plaza, Clarksburg, WV 26301.

• All other terms and conditions of the original solicitation remain unchanged.

Solicitation

This solicitation is for the "Renovate Pharmacy for USP 800 Compliance" project at the Louis A. Johnson VA Medical Center in Clarksburg, WV. The project aims to update existing inpatient pharmacy mixing rooms to meet USP 800 standards, involving general construction, alterations, and compliance with infection control measures.

• Site preparation, including demolition and removal of existing structures.

• Construction of compliant pharmacy areas with specific requirements for flooring, walls, ceilings, lighting, HVAC, and plumbing.

• Conversion of shell space into functional pharmacy areas.

• Creation of a Temporary Containment Segregated Compounding Area (C-SCA) on the 6th floor, including dedicated air handling and pressure control.

• Adherence to all Medical Center policies and safety protocols.

• Provision of an OSHA Certified "Competent Person" on-site when work is ongoing.

• Submission of an approved Infection Control Risk Assessment (ICRA) plan prior to Notice to Proceed.

• Contract Type: Firm-Fixed-Price.

• Estimated Magnitude: Between $2,000,000 and $5,000,000.

• Performance Period: 496 calendar days.

• Offers are due by 3:00 PM EST on April 28, 2026.

• Public bid opening will be held at 3:00 PM EST on April 28, 2026, at 513 Rosebud Plaza, Clarksburg, WV.

• Offers must be valid for 120 calendar days.

• Pricing must be submitted using the bid schedule included in the solicitation.

• Written requests for information must be received by 4:00 PM EST on April 13, 2026, emailed to Rebecca.Besten@va.gov.

• This solicitation is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• SDVOSB status must be verified prior to submitting a bid.

• Bidders must be registered in SAM and verified in the SBA Vet Cert Data Base.

• Bidding materials (drawings, specifications, forms) are available electronically on www.sam.gov.

• A mandatory site visit is scheduled for April 1, 2026, at 2:00 PM EST at the VA Medical Center, Engineering Building 7.

• A Bid Guarantee is required (minimum 20% of bid price, not to exceed $3,000,000).

• Performance and Payment Bonds will be required upon award.

• Attachments include Specifications, Drawings, Wage Rates, PCRA, and Limitations on Subcontracting Form.

Form / Attachment / Pricing Sheet

This document is VAAR 852.219-75, a "Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction." It requires offerors to certify their understanding and compliance with subcontracting limitations as specified in the solicitation and resultant contract.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not VIP-listed Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs.
• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs.
• Penalties: Acknowledges that false certifications are subject to penalties under Title 18, United States Code, Section 1001.
• Compliance Verification: Offerors agree to provide documents (invoices, subcontracts, etc.) to verify compliance during contract performance and upon completion.
• Certification Block: A section for the offeror to complete, sign, and date, certifying their compliance and authorization to execute the certification.

This is a mandatory certification. Offerors must complete and submit this form with their bid, quotation, or proposal. Failure to provide the completed certification will result in the offer being deemed ineligible for award. Bidders must carefully review the subcontracting limitations applicable to the specific contract type (services, general construction, or special trade construction) and ensure their proposed approach complies.

Form / Attachment / Pricing Sheet

This document is a Pre-Construction Risk Assessment (PCRA) template used for performing facility assessments for Construction, Renovation, and Maintenance work. It outlines minimum requirements for categorizing activity types and safety risks to determine necessary precautions to prevent impact on patients, employees, and contractors. It is intended to be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) for activities requiring it.

• Activity Details: Includes fields for Activity Location (Basement Pharmacy Clinical Addition), Activity Name/Number/Brief Description (Renovate Pharmacy for USP800 Compliance), and Activity Type (determined to be 'Large Scale').
• Table 1: Construction, Renovation, and/or Maintenance Activity Type and Control Measures: Details different activity types (Inspection/Upkeep, Small Scale, Large Scale) and their associated control measures. For 'Large Scale' activities, it includes requirements for excavation safety, dust control, pollution prevention, dig safe, crane lift plans, fall protection, and confined entry plans.
• Table 2: Affected Adjacent Area Assessment: Requires identification of adjacent areas, points of contact, and confirmation that construction plans have been communicated.
• Permit Section: A fillable permit form for posting at the project site, including unique permit number, project manager, dates, and signatures for various safety and management roles. It also confirms whether an ICRA is required.

This document outlines the safety and risk assessment requirements for construction and renovation projects at VHA facilities. Bidders involved in such projects must understand these requirements, including the categorization of work, necessary control measures, coordination with adjacent areas, and the permit process. The specific project described involves renovating a portion of the existing Pharmacy Service area to comply with USP Standards 797 & 800, requiring approximately 1,500 square feet of remodeling for a Low/Medium Risk Class 5 environment and an ISO 7 Clean Room.

Other / Unclassified

This document is a General Decision Number (WV20260011) issued by the U.S. Department of Labor, Wage and Hour Division, effective January 2, 2026. It specifies prevailing wage rates and fringe benefits for various building construction trades in Harrison County, West Virginia. The decision is for building construction projects, excluding single-family homes or apartments up to and including four stories.

This document is crucial for any bidder responding to a solicitation that requires adherence to federal prevailing wage laws, such as those covered by the Davis-Bacon Act. It provides the legally mandated minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on covered construction projects. Bidders must use these rates when calculating their labor costs and ensuring compliance with federal regulations. The document also includes information on Executive Orders related to paid sick leave (EO 13706) and minimum wage requirements (EO 13658), which may impact contract terms and conditions. Information on how to appeal wage determinations is also provided.

Bid Documents / Drawings

This document contains a comprehensive set of architectural and engineering drawings for the "Renovate Pharmacy for USP Compliance" project at the Louis A. Johnson VA Medical Center in Clarksburg, WV. The drawings detail various aspects of the renovation, including:

• Architectural Plans: Demolition and new work plans for the basement and sixth floors, including reflected ceiling plans, life safety plans, and infection control plans.

• Structural Plans: Basement foundation plans, roof and floor framing plans, and steel details.

• Mechanical Plans: Duct and piping demolition and new work plans for the basement, sixth floor, and roof, along with enlarged mechanical plans, HVAC details, and schedules.

• Electrical Plans: Demolition and new work plans for basement, sixth floor, and roof areas, including low voltage plans, and electrical schedules.

• Fire Protection Plans: Demolition and new work plans for basement and sixth floor areas, including seismic bracing details.

• Plumbing Plans: Demolition and new work plans for basement and sixth floor areas, including underground plans, seismic bracing details, and various plumbing details.

• Control Schematics: Details on control systems for mechanical equipment, including sequences of operation and control points.

• Scope: The project involves renovating the pharmacy to comply with USP standards.

• Locations: Work is concentrated on the basement and sixth floors of the Louis A. Johnson VA Medical Center.

• Key Systems: The drawings cover architectural, structural, mechanical (HVAC), electrical, fire protection, plumbing, and control systems.

• Demolition and New Work: Detailed plans outline areas requiring demolition and the scope of new construction and installations.

• Compliance: The project adheres to various codes and standards, including VA design guides, NFPA codes, and International Building/Mechanical/Plumbing Codes.

These drawings are essential for understanding the full scope of work, including demolition requirements, new installations, system interdependencies, and specific technical requirements for bidding on this renovation project.

Specifications / Bid Documents

This document, "BID DOCUMENTS Submittal Specifications – Volume 2," for Project No. 540-18-020, outlines the "Renovate Pharmacy for USP Compliance" at the Louis A. Johnson VA Medical Center in Clarksburg, WV. The document is dated June 20, 2025.

Volume 1 of the specifications details various divisions and sections related to the project, including:

• Division 00 - Special Sections: List of Drawing Sheets.
• Division 01 - General Requirements: Covers general requirements, construction signage, project schedules, shop drawings, product data, samples, safety requirements, reference standards, quality control, testing laboratory services, temporary environmental controls, construction waste management, and general commissioning requirements.
• Division 02 - Existing Conditions: Demolition.
• Division 03 - Concrete: Cast-in-place concrete.
• Division 04 - Masonry: Not used.
• Division 05 - Metals: Structural steel framing.
• Division 06 - Wood, Plastics and Composites: Rough carpentry.
• Division 07 - Thermal and Moisture Protection: Includes thermal insulation, loose-fill insulation, flashing, roof specialties, roof accessories, firestopping, and joint sealants.
• Division 08 - Openings: Hollow metal doors and frames, interior wood doors, access doors, service and teller window units, glazing, and louvers.
• Division 09 - Finishes: Subsurface preparation, non-structural metal framing, gypsum board, acoustical ceilings, resilient base and sheet flooring, resinous flooring, painting, and specialty glazed coating systems.
• Division 10 - Specialties: Signage, wall and door protection, toilet accessories, and fire extinguisher cabinets.
• Division 11 - Equipment: Package transfer units.
• Division 12 - Furnishings: Manufactured metal casework and countertops.
• Division 13 - Special Construction: Seismic restraint requirements for non-structural components.

Volume 2 is referenced but not detailed in this table of contents.

This document provides a comprehensive breakdown of the construction specifications for the pharmacy renovation project. Bidders will need to review the relevant divisions and sections to understand the specific materials, installation methods, and quality standards required for their scope of work. The detailed table of contents allows bidders to quickly identify sections pertinent to their trade, such as concrete, metals, finishes, openings, thermal and moisture protection, and various building systems like plumbing and electrical.

Specifications / Bid Documents

This document, "BID DOCUMENTS Submittal Specifications – Volume 1," for Project No. 540-18-020, outlines the "Renovate Pharmacy for USP Compliance at the Louis A. Johnson VA Medical Center" in Clarksburg, WV. It details the various divisions and sections of the project specifications, including:

• Division 00 - Special Sections: Lists drawing sheets.

• Division 01 - General Requirements: Covers general requirements, construction signage, safety, project schedules, shop drawings, product data, samples, construction security, operations and storage, alterations, and protection of existing vegetation.

• Divisions 02-13: Detail specific construction elements such as existing conditions, concrete, masonry, metals, wood, plastics, thermal and moisture protection, openings, finishes, specialties, equipment, furnishings, and special construction.

• Divisions 14-48: Cover conveying equipment, fire suppression, plumbing, HVAC, electrical, communications, electronic safety and security, and other systems.

• Section 01 00 00 - General Requirements: Outlines the overall intent, safety requirements, statement of bid items, specifications and drawings, construction security, operations and storage, alterations, and protection of existing resources.

• Section 01 32 16.15 - Project Schedules: Details requirements for developing and maintaining a Critical Path Method (CPM) schedule.

• Section 01 33 23 - Shop Drawings, Product Data, and Samples: Defines procedures for submittals.

• Section 01 35 26 - Safety Requirements: Outlines comprehensive safety protocols, including accident prevention plans, training, inspections, and specific high-risk activity requirements.

• Section 01 42 19 - Reference Standards: Lists applicable standards and their availability.

• Section 01 45 00 - Quality Control: Specifies requirements for the Contractor Quality Control (CQC) system.

• Section 01 45 29 - Testing Laboratory Services: Details requirements for materials testing and inspection.

• Section 01 45 35 - Special Inspections: Outlines requirements for special inspections, particularly for structural elements and seismic design categories.

• Section 01 57 19 - Temporary Environmental Controls: Addresses the control of environmental pollution and damage.

• Section 01 74 19 - Construction Waste Management: Specifies requirements for managing non-hazardous construction and demolition waste.

• Section 01 91 00 - General Commissioning Requirements: Outlines the commissioning process and procedures.

• Project Name: Renovate Pharmacy for USP Compliance

• Location: Louis A. Johnson VA Medical Center, Clarksburg, WV

• Project Number: 540-18-020

• Date: June 20, 2025 (as indicated on the cover page, though other dates appear in the document for specific sections).

This document serves as the technical specifications for the project. Bidders must review all sections to understand the full scope of work, requirements, and standards. Specific details regarding submission of shop drawings, product data, samples, and other documentation are found in Section 01 33 23.

Solicitation / RFP / RFQ

This is a notice regarding Solicitation Number 36C24526B0001 for the "Renovate Pharmacy for USP800 Compliance" project at the Louis A. Johnson VA Medical Center. The project number is 540-18-107.

• The primary goal is to renovate the pharmacy to comply with USP800 standards.

• A firm fixed price contract will be awarded.

• The solicitation package, amendments, and site visit minutes will be issued via SAM.gov.

• All questions must be submitted in writing via email to Rebecca.Besten@va.gov.

• A pre-bid site visit will be held at the Louis A. Johnson VA Medical Center; the date will be announced in the solicitation.

• It is the contractor's responsibility to frequently check SAM.gov for notices and amendments.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• The anticipated issuance date for the solicitation has been extended to on or about March 31, 2026.

• The response date is May 5, 2026, at 3 PM Eastern Time.

• The Contracting Office is located in Clarksburg, WV (ZIP Code 26301-4199).

• The Place of Performance is the Louis A. Johnson VA Medical Center, Clarksburg, WV.

• The NAICS Code is 236220 and the Product Service Code is Z1DA.

Solicitation / RFP / RFQ

This notice is an update regarding Solicitation Number 36C24526B0001 for the "Renovate Pharmacy for USP800 Compliance Project 540-18-102" at the Louis A. Johnson VA Medical Center in Clarksburg, WV. The solicitation issuance date has been extended and is anticipated on or about February 27, 2026.

The project involves renovating the pharmacy to comply with USP800 standards.

A firm-fixed-price contract will be awarded.

• The solicitation package, amendments, and site visit minutes will be issued exclusively via SAM.gov.
• All questions must be submitted in writing via email to Rebecca.Besten@va.gov.
• A pre-bid site visit will be held at the Louis A. Johnson VA Medical Center; the date will be announced in the solicitation.
• Contractors are responsible for frequently checking SAM.gov for all notices and amendments.

This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• The response date is March 31, 2026, at 3 PM Eastern Time.
• NAICS Code: 236220
• Product Service Code: Z1DA
• Contracting Office Address: Department of Veterans Affairs, Louis A. Johnson VAMC, Contracting Office (90C), 1 Med Center DR, Clarksburg WV 26301-4199.
• Point of Contact: Rebecca Besten, Contracting Officer, Rebecca.Besten@va.gov, 304-623-3461 ext. 3895.

Solicitation / RFP / RFQ

This is a notice regarding Solicitation Number 36C24526B0001 for the "Renovate Pharmacy for USP800 Compliance Project 540-18-102" at the Louis A. Johnson VA Medical Center. The solicitation issuance date has been extended and is anticipated on or about January 20, 2026. The contract will be a firm fixed price award.

• The project involves renovating the pharmacy to comply with USP800 standards.

• Contract Type: Firm Fixed Price.

• The solicitation package, amendments, and site visit minutes will be issued exclusively via the SAM.gov website.

• All questions must be submitted in writing via email to Rebecca.Besten@va.gov.

• A pre-bid site visit will be held at the Louis A. Johnson VA Medical Center; the date will be announced in the solicitation.

• It is the contractor's responsibility to frequently check SAM.gov for notices and amendments.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• NAICS Code: 236220

• Product Service Code: Z1DA

• Response Date/Time: February 17, 2026, 3 PM Eastern Time.

• Contracting Office ZIP Code: 26301-4199

• Place of Performance: Louis A. Johnson VA Medical Center, Clarksburg WV 26301, USA.

• Point of Contact: Rebecca Besten, Contracting Officer (Rebecca.Besten@va.gov, 304-623-3461 ext 3895).

Solicitation / RFP / RFQ

This is an Invitation for Bids (IFB) to award a single, firm-fixed-price contract for construction services to renovate the Pharmacy for USP 800 Compliance at the Louis A. Johnson VA Medical Center in Clarksburg, WV. The project number is 540-18-102.

• Provide all labor, materials, equipment, permits, transportation, and supervision for the pharmacy renovation.

• Ensure compliance with USP 800 standards.

• Contract Type: Firm Fixed Price

• Performance Period: 496 calendar days from receipt of the Notice to Proceed.

• Estimated Value: Between $2,000,000.00 and $5,000,000.00.

• Solicitation documents (specifications, drawings, attachments) will be available at https://www.sam.gov.

• Amendments will also be posted on SAM.gov; hard copies will not be mailed.

• All questions must be submitted in writing via email to Rebecca.Besten@va.gov.

• A pre-bid site visit will be held at the Louis A. Johnson VA Medical Center (date to be announced in the solicitation).

• Award will be made in accordance with FAR Part 14 procedures.

• Response Date/Time: January 7, 2026, 3 PM Eastern Time.

• This procurement is a TOTAL 100% SERVICE DISABLED VETERAN OWNED SMALL BUSINESS SET-ASIDE (SDVOSB).

• NAICS Code: 236220 (Small business size standard: $45 million annual receipts).

• Bidders must be registered in the SAM database.

• Bidders must be registered in the SBA Small Business Search Database at the time of bid submission.

• Bidders must be registered with Vets 4212.

• It is the contractor's responsibility to frequently check SAM.gov for notices and amendments.

• The government is not responsible for notifications not sent or received by contractors.