Z1NE--Well Water Supply System P/M and Service - Northport VAMC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office (NCO 2), intends to solicit quotes for Well Water Supply Preventive Maintenance (P/M) and Service at the Northport VA Medical Center, Northport, NY. This will be a single-award firm-fixed-price contract. The procurement is a 100% Small Business Set-Aside (NAICS 221310). The VA anticipates issuing the RFQ around March 24, 2026. Responses to this presolicitation are due April 9, 2026.
Scope of Work
The contractor shall furnish all labor, materials, supervision, equipment, tools, and incidentals necessary to perform comprehensive maintenance, inspection, management, certification, and emergency response for the underground wells and potable water supply system. Key requirements include:
- Quarterly and yearly preventive maintenance for five (5) well houses, wells, pumps, piping, controls, auxiliary equipment, booster pumps, air stripping towers, and water treatment systems.
- Emergency repair services with a maximum two (2) hour response time, available 24/7.
- A one-time internal and external inspection of the 300,000-gallon elevated water tower during the base year.
- Compliance with New York State regulations (10 NYCRR Part 5) and ANSI/AWWA standards.
- All operators must hold valid NYS Grade IIB Water Operator Certification, and assistants a minimum Grade D certification.
- Specific requirements for electrical inspections, tank evaluations, and confined space entry.
Contract Details
- Contract Type: Firm-Fixed-Price
- Period of Performance: One (1) base year (April 15, 2026 - March 31, 2027) with four (4) option years.
- NAICS Code: 221310 - Water Supply and Irrigation Systems (Small Business Size Standard: $41 Million)
- Product Service Code (PSC): Z1NE - Maintenance of Water Supply Facilities
- Set-Aside: 100% Small Business Set-Aside
Submission & Evaluation
- The VA anticipates issuing the Request for Quotation (RFQ) on or about March 24, 2026, to be posted on www.SAM.gov. This procurement will follow FAR Part 12, Acquisition of Commercial Products and Commercial Services.
- Interested contractors must download the solicitation and any amendments from www.SAM.gov.
- Requests for Information (RFI) are due by March 30, 2026, 9:00 AM EST.
- Responses to this presolicitation are due by April 9, 2026, 1:00 PM UTC. The forthcoming solicitation will provide specific instructions for quote submission.
- Evaluation Factors: Technical Capability (including operator and electrical certifications), Past Performance (three federal agency references preferred), and Price (fair and reasonable). Technical and Past Performance combined are more important than Price.
- A site visit will not be conducted.
- Contractors must be registered in SAM at the time of quote submission.
Attachments & Wage Determinations
- ATTACHMENTS F and G: Provide schematic drawings of potable water and fire lines, and an image gallery of water system components.
- ATTACHMENT E: Contains "As Built" schematic diagrams for the "Northport MOD 11 Water Treatment Plant Controls Replacement Project," detailing electrical connections and system layouts.
- ATTACHMENTS A-B-C-D: Include detailed inventory lists, specifications, drawings, and component information for well pumps/motors, booster pumps, valves, air stripping tower components, and water treatment/disinfection components.
- NY20260012 Davis Bacon.pdf: Provides prevailing wage rates and fringe benefits for construction projects in Nassau and Suffolk Counties, NY.
- 2015-4157 NY 12.03.2025.pdf: Lists occupational codes, titles, and minimum hourly wage rates and fringe benefits under the Service Contract Act for Nassau and Suffolk Counties, NY.
Contact Information
Questions should be directed via email to Dolores Sachuk-Thompson (Dolores.Sachuk-Thompson@va.gov) with "RFQ no. 36C24226Q0417" in the subject line. Telephone requests will not be accepted.