4130--Chilled Water Pump

Amendment / Modification

• Extends the date for receipt of quotes.

• Provides answers to contractor questions.

• Item 11: The hour and date specified for receipt of offers is extended.

• The date for receipt of quotes is extended to no later than 12:00 PM EST on Friday, April 03, 2026.

• Contractors are required to sign and return a copy of all amendments issued with their quote submission.

• The POC for this RFQ is Robin.McDonald3@va.gov.

Amendment / Modification

This document is Amendment 0002 to Solicitation 36C24526Q0336. It serves to provide answers to questions submitted by potential offerors.

No specific sections of the original solicitation are identified as being amended or replaced. This amendment solely addresses vendor questions.

This amendment does not appear to alter the proposal submission deadline or evaluation criteria. It provides clarifications to assist offerors in preparing their proposals.

Amendment / Modification

This amendment (0003) attaches the government's response to contractor questions, which was inadvertently omitted in Amendment 0002.

• Government response to contractor questions (attached).

• The extended date for quote submissions remains unchanged from Amendment 0002, which is April 03, 2026.

• Page 2 of the document contains the government's response to contractor questions regarding pump specifications.

Amendment / Modification

• The deadline for receipt of quotes has been extended to Friday, March 20, 2026, at 12:00 PM EST.

• The deadline for submitting questions has been extended to Tuesday, March 10, 2026, at 12:00 PM EST. No questions will be accepted after this date and time.

• The due date for quote submission has been modified.

• The deadline for question submission has been modified.

• The proposal submission deadline is extended to March 20, 2026.

• The deadline for submitting questions is March 10, 2026.

• All questions must be submitted via email to Robin.McDonald3@va.gov.

• Answers to questions will be provided via a separate amendment by Friday, March 13, 2026.

Amendment / Modification

This Amendment 0003 to Solicitation 36C24526Q0336 provides the government's responses to contractor questions that were inadvertently omitted from Amendment 0002.

This amendment primarily addresses contractor questions and answers. Specific sections of the original solicitation or previous amendments are not explicitly detailed as being changed, but the content of the Q&A is now provided.

Bidders should review the newly provided contractor questions and answers to ensure full understanding of the solicitation requirements. No changes to proposal deadlines or submission requirements are indicated in this amendment.

Solicitation / RFP / RFQ

This solicitation is for the procurement of a Chilled Water Pump. The Department of Veterans Affairs, VAMC (613) VISN 5 Contract Satellite Office, is issuing this solicitation.

• The primary requirement is for a Chilled Water Pump.

• Product Service Code: 4130

• NAICS Code: 238220

• Not specified in the provided text.

• Response Date/Time/Zone: 04-03-2026 12PM EASTERN TIME, NEW YORK, USA

• Archive: 15 days after the response date.

• Not specified in the provided text.

• Contracting Office Address: Department of Veterans Affairs, VAMC (613), VISN 5 Contract Satellite Office, 510 Butler Avenue, Building 306A, Martinsburg WV 25405.

• Contracting Officer: Robin McDonald, robin.mcdonald3@va.gov, 304-263-0811 x7619.

• Place of Performance: Not specified in the provided text.

Amendment / Modification

This amendment to Solicitation 36C24526Q0336 makes the following changes:

• Extended Response Date: The deadline for receipt of quotes has been extended to Friday, March 20, 2026, no later than 12:00 PM EST.

• Extended Question Submission Deadline: The deadline for submitting questions has been extended to Tuesday, March 10, 2026, no later than 12:00 PM EST. No questions will be accepted after this date and time.

• Response Date/Time/Zone

• Questions Submission Deadline

• The deadline for submitting quotes has been extended to March 20, 2026.

• The deadline for submitting questions has been extended to March 10, 2026.

The only Point of Contact for this solicitation remains Robin.McDonald3@va.gov.

Solicitation / RFP / RFQ

This solicitation is for the procurement of a chilled water pump for the west addition of the Hershel "Woody" Williams VA Medical Center in Huntington, WV. The existing pump is damaged and irreparable. The government is procuring a replacement pump that meets specific salient characteristics to ensure compatibility with the current HVAC system.

• Product: B&G E-HSC-MODEL 150, HORIZONTAL PUMP, BASE, COUPLER & MOTOR

• Specifications: 7.5 HP, 1800 RPM, 60 HZ, 213T FRAME, NEMA PREMIUM W/SHAFT GROUNDING, IMPELLER MR2: METRIC RUBBER BELLOWCARBON/SIC/EPDM SEAL, CASING RING BG CHOICE, ODP, 230/460V MOTOR, INVERTER SUITABLE, 128, 88 FT, STANDARD HYDRO TEST, NO PERFORMANCE TEST.

• Product Specification Submittal: An itemization of build specifications must be provided for review and approval.

• Delivery: 60 days after receipt of order (ARO) to the Hershel "Woody" Williams VA Medical Center, Huntington, WV.

• Contract Type: Not explicitly stated, but implied to be a fixed-price contract for a commercial product.

• Period of Performance (POP): Base POP Begin: 03-16-2026, POP End: 05-31-2026.

• NAICS Code: 238220 - Plumbing, Heating, and Air-Conditioning Contractors.

• PSC Code: 4130 - Refrigeration and Air Conditioning Components.

• Offer Due Date: 03-10-2026, 12:00 PM EDT.

• Submission Method: Proposals are to be submitted via email to Robin.McDonald3@va.gov.

• Evaluation Factors: Offers will be evaluated based on Delivery Schedule and Price. Technical and past performance will be considered equal if delivery schedule and price are equal.

• Buy American Certificate: FAR 52.225-2, Buy American Certificate, must be completed; otherwise, the submission will be deemed non-responsive.

• Set-Aside: This acquisition is UNRESTRICTED.

• Small Business: NAICS code 238220 has a size standard of $19 Million.

• Veteran-Owned Small Business: Clauses related to SDVOSB/VOSB evaluation factors are included, indicating potential consideration for offerors utilizing VIP-listed SDVOSB/VOSB partners.

• This is a Brand Name or Equal solicitation.

• Payment will be made via Electronic Funds Transfer (EFT) in accordance with FAR 52.232-33.

• Invoices must be submitted electronically via http://www.fsc.va.gov/einvoice.asp.

Solicitation / RFP / RFQ

This is an unrestricted, "Brand Name or Equal" solicitation for Chilled Water Pumps. The Department of Veterans Affairs, VAMC (613) VISN 5 Contract Satellite Office is issuing this Request for Quotation (RFQ) under Solicitation Number 36C24526Q0336.

• The solicitation requires the provision of Chilled Water Pumps.

• Bidders must adhere to the salient characteristics requested by the Government.

• If not the manufacturer, proof of authorized distributorship is required.

• The FAR 52.225-2, Buy American Certificate, must be completed.

• The Place of Performance is Hershel "Woody" Williams VAMC, Huntington WV, 25704.

• The Product Service Code is 4130 and the NAICS Code is 238220.

• Proposals are due no later than Tuesday, March 10, 2026, by 12:00 PM EST.

• Proposals must utilize Section B.2 Price/Cost Schedule for pricing.

• Evaluation will be based on Technical capability (ability to meet salient characteristics), Delivery Schedule, and Price.

• This is an unrestricted solicitation.

• The only Point of Contact (POC) for this solicitation is Robin McDonald at Robin.McDonald3@va.gov. No phone or fax calls are accepted.

• The solicitation references an attached document named 36C24526Q0336.