Catering Meals for the 70th Regional Training Institute (RTI)

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for catering services, specifically for preparing and delivering meals (breakfast, lunch, and dinner) to the 70th Regional Training Institute (RTI). The procurement aims to ensure a consistent supply of high-quality, safe, and nutritious meals for designated personnel.

• Preparation and delivery of meals for breakfast, lunch, and dinner.

• Specific meal quantities and delivery schedules are detailed in Exhibits 1, 2, 3, and 4 for OCS Phase 1, OCS Phase 3, BMPC Phase 1, and BMPC Phase 2, respectively.

• "FIELD" requirements for specific dates necessitate secure packing and segregated delivery of meals in designated containers for direct distribution to Warfighters.

• Solicitation Number: W912K6-26-Q-1BKF

• Contract Type: Firm-Fixed-Price

• Period of Performance: Not explicitly stated, but delivery dates range from June to September.

• Estimated Value: Not stated.

• Quotes must be submitted via email to the contract specialist or through the PIEE system.

• Submission Deadline: May 19, 2026, no later than 08:00 AM Eastern Standard Time.

• Evaluation Factors: The award will be made to the contractor whose offer is most advantageous to the Government, considering price and other factors. Evaluation will include Price, Offeror's compliance with small business status requirements, and performance risk as assessed by the Supplier Performance Risk System (SPRS).

• This acquisition is a 100% small business set-aside under NAICS code 722320 (Caterers).

• Offerors must comply with FAR Subpart 19.3 regarding small business size and status.

• Offerors must have an active registration in SAM.gov when submitting a quote.

• This announcement constitutes the only solicitation; no separate written solicitation will be issued.

• Incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01, dated March 13, 2026.

• The location for meal delivery is Building E4225, Otto Road, Gunpowder, MD 21010.

• Wide Area Workflow (WAWF) will be used for payment and receiving reports. Specific routing data is provided.

Form / Attachment / Pricing Sheet

This document, labeled "Exhibit 1," presents detailed daily meal plans and associated meal counts for "OCS PHASE 1." It outlines the specific menu items, portion sizes, and the number of meals served for breakfast, lunch, and dinner across various dates in June.

• Daily Meal Plans: Provides a day-by-day breakdown of breakfast, lunch, and dinner menus, including specific food items and their portion sizes (e.g., "Fried Chicken - 2 pcs (Total 8 oz)").
• Meal Counts: Includes tables showing the number of meals served for each meal type (breakfast, lunch, dinner) and by specific location/unit identifier (e.g., #1DFAC, #2FIELD) for each date.
• Total Meals: Summarizes the total number of meals served for each category and overall.

This document is crucial for bidders to understand the scope and scale of food service requirements. It provides concrete data on the types and quantities of meals that have been planned and served, which can inform proposals related to food provision, logistics, and catering services. The detailed menu items and portion sizes offer insight into the expected dietary needs and preferences for the operation.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the solicitation for food services, clarifying requirements and procedures.

• Food Preparation: Food must be prepared in a commercial kitchen licensed by the appropriate Maryland County Health Department. Quotes will be accepted if the vendor's licensed commercial kitchen meets the standards, with the government reserving the right to request proof.

• Appendix A: Appendix A, containing details for the meal plan and beverage requirements, is attached to the SOW.

• Billing Schedule: Billing submission timelines are specified for different contract phases (OCS Phase 1, OCS Phase 2, BMPC Annual Training Phase 1 & 2), generally by the first week of the following month or end of the month, and submitted via the WAWF module.

• Menu Guidelines: Refer to Appendix A, Q2 for set menu and guideline information.

• Scope of Service: The service covers both Field #1 and Field #2 meals, not just Field #2 as assumed by one vendor. Vendors must deliver Field #1 (Breakfast/Dinner) as well.

• Container Requirements: All items must be provided in aluminum covered containers to maintain standard temperature for transport to the training field; ecofriendly containers are not permitted.

• The Q&A period will close on May 5th, 2026. Vendors are advised to carefully review the SOW, Combo Solicitation, and these Q&As as many questions may have already been addressed.

Form / Attachment / Pricing Sheet

This document details the meal plans for OCS Phase 1 and Phase 3 in FY 2026, as well as BMPC in FY 2026. It outlines the specific meals (breakfast and dinner), dates, headcount, and the menu items for each meal.

• Dates: Specific dates in June, July, and August/September 2026 are listed for each phase and program.
• Headcount: The number of individuals to be served is specified (e.g., 145 for OCS Phase 1, 120 for OCS Phase 3, 74 for BMPC).
• Menu Items: Detailed lists of food and beverage items are provided for both breakfast and dinner, including portion sizes (e.g., 8 oz, 2 pcs, 1 pint).

This document is crucial for bidders providing food services. It specifies the types of meals, quantities, and variety of food items required for different periods and programs. Bidders must use this information to understand the scope of food provisions, plan menus, estimate costs, and ensure compliance with the specified requirements.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for catering services to prepare and deliver meals for breakfast, lunch, and dinner to the 70th Regional Training Institute (RTI). The procurement aims to ensure the consistent provision of high-quality, safe, and nutritious meals.

• Preparation and delivery of meals for breakfast, lunch, and dinner.

• Specific meal delivery schedules are provided for Officer Candidate School (OCS) Phases 1 & 3, and Basic Military Police Course (BMPC) Phases 1 & 2.

• Special instructions for "FIELD" requirements include securely packing and delivering specific quantities of meals in segregated containers for direct distribution to Warfighters.

• Solicitation Number: W912K6-26-Q-1BKF

• Contract type is not explicitly stated but implied to be Firm-Fixed-Price.

• Period of performance is implied by the delivery schedules provided (June-August).

• Estimated value is not stated.

• Quotes must be Firm-Fixed-Price and valid for at least 30 days.

• Offerors must have an active registration in SAM.gov.

• Quotes must be submitted via email to Mr. Victor Mejia (victor.a.mejia4.civ@army.mil) or through the solicitation tab in PIEE.

• Submission deadline: 19 MAY 2026, no later than 08:00 AM Eastern Standard Time.

• Evaluation will be based on price and other factors, with the most advantageous offer to the Government being selected.

• The Supplier Performance Risk System (SPRS) will be used in the evaluation.

• The Government intends to award without interchanges.

• This acquisition is a 100% small business set-aside under NAICS code 722320 (Caterers).

• The small business size standard is $9.0 million.

• Offerors must comply with FAR Subpart 19.3 regarding small business size and status.

• Offerors must provide their Cage Code, UEI Code, and confirm they are a small business concern under NAICS code 722320.

• The solicitation incorporates numerous FAR and DFARS clauses by reference.

• Payment instructions will be processed through the Wide Area Workflow (WAWF) system.

• Location for meal delivery: Building E4225, Otto Road, Gunpowder, MD 21010.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the solicitation, specifically concerning food preparation facilities and the location of Appendix A.

• Food Preparation Facility: Vendors must prepare food in a commercial kitchen licensed as a Food Service Facility by the appropriate Maryland County Health Department. If a vendor's commercial kitchen meets the standards of the Maryland county Health Department, their quote will be accepted. The government reserves the right to request proof of compliance.
• Appendix A Location: Appendix A, which details beverage requirements, is attached to the Statement of Work (SOW) and is located on the left-hand side of the SOW document. It contains complete details of the meal plan for each date.

This Q&A clarifies requirements related to food preparation facilities and the availability of Appendix A, ensuring vendors have the necessary information to comply with the SOW and prepare their quotes accurately.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for a contractor to provide fully catered meals and deliveries to the 70th Regional Training Institute (RTI). The primary goal is to ensure the consistent provision of high-quality, safe, and nutritious meals to support service members participating in Officer Candidate School (OCS) and the Basic Military Police Course (BMPC) Annual Training.

• Prepare and deliver breakfast, lunch, and dinner meals.

• Meals must be packaged in aluminum covered containers.

• Each meal must include an entree, starch, vegetable, bread, dessert, salad, and designated beverages.

• Deliveries are to Building E4225, Otto Road, Gunpowder, MD 21010.

• Specific delivery times are: Breakfast (0800-0900 EST), Lunch (1200-1300 EST), and Dinner (1700-1800 EST).

• Meals must be fresh, well-prepared, and adhere to the approved menu.

• Food must be transported and delivered at proper temperatures (Hot: 145°F or greater, Cold: 41°F or greater).

• Deliveries must be on time.

• Food must be transported in clean vehicles, and all food handlers must maintain high personal cleanliness.

• Compliance with Maryland state and food regulations, including COMAR 10.15.03.

• The SOW details delivery schedules for OCS Phase 1 (June), OCS Phase 3 (July), BMPC Phase 1 (August), and BMPC Phase 2 (August-September).

• Delivery location: Building E4225, Otto Road, Gunpowder, MD 21010.

• Contractor must use a commercially licensed "Food Service Facility" in Maryland.

• Contractor must maintain a valid Food Service Facility license and other applicable business licenses.

• Contractor and staff must conform to SERV Safe training and certification.

• Employees must adhere to strict health and hygiene policies.

• Capability to provide special dietary needs (e.g., vegetarian, gluten-free) upon request.

• All food, beverages, and condiments must be obtained from approved commercial sources.

• Specific internal cooking temperatures for various food products are mandated.

• Delivery personnel must present valid government-issued photo ID.

• Food must be transported in clean, covered vehicles with temperature control.

• Specific quantities for "FIELD" requirements during OCS phases are detailed in Exhibits 1 and 2.

• Government will provide dining tables, chairs, and manage the serving area setup/teardown.