H312-- Refilling Fire Suppression System | Altoona

Amendment / Modification

This amendment (0003) to solicitation 36C24426Q0347 makes the following changes:

• Uploads answers to vendor questions.

• Requests bidders to return a completed "852.219-75 Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction" with their submission.

• The deadline for receipt of offers is extended.

• The hour and date for receipt of offers is extended to April 03, 2026, by 10:00 AM EDT.

• Quotes must be submitted to loretta.payne@va.gov.

• Late quotes may not be accepted.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the refill and testing of fire suppression systems in Buildings 11 and 15.

• Cylinder Quantities and Agent Needs:
  • Building 11 requires 135 lbs of agent.
  • Building 15 requires 265 lbs of agent.
• System Specifications:
  • Building 11 system: Pemhall PCA90150-E, HFC 227ea Clean Agent, Tare weight 110lbs, Agent 135lbs, Gross weight 247lbs.
  • Building 15 system: Chemetron FM 200, Empty 266.7, Nitrogen 7.1, Agent 265 lbs (FM 200).
• Site Visit: No site visit is scheduled.
• Quoting Requirement: Quoters should price for the full refill of cylinders as specified for each building (Bldg. 15 - 265lbs, Bldg. 11 - 135lbs).
• Hydrostatic Testing: Hydrostatic testing is required for both cylinders and should be included in the base quote.
• Scope of Work: The scope is limited to refill of systems and testing after refilling; repairs/replacements are not included.
• Outage Windows and Access: Coordination with VA staff is required for outage windows and access. VA staff will escort vendors.
• Fire Watch: Temporary fire watch or interim protection is not required.
• Acceptance Testing: Acceptance testing will be witnessed per NFPA 2001.
• NFPA Edition: The 2025 edition of NFPA 2001 controls.

This document clarifies specific quantities, system details, testing requirements, and the applicable NFPA standard, which bidders must consider when preparing their proposals.

Solicitation / RFP / RFQ

This solicitation is for the refilling of a fire suppression system at the James E Van Zandt VA Medical Center in Altoona, PA. The government is procuring services for this system.

Specific details regarding the fire suppression system refilling requirements are not fully detailed in this notice but are expected to be in the attached "36C24426Q0347 0003.docx" document.

• Contracting Office ZIP Code: 15215

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 4, 1010 Delafield Road, Pittsburgh PA 15215

• Place of Performance: James E Van Zandt VA Medical Center, 2907 Pleasant Valley Blvd, Altoona PA 16602, USA

• Response Date/Time/Zone: 04-03-2026 10:00 AM EASTERN TIME, NEW YORK, USA

• Point of Contact: Loretta Payne, Contracting Officer, loretta.payne@va.gov, 000-000-0000

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors)

• Product Service Code: H312

• This notice references two attached documents: "36C24426Q0347 0003.docx" and "Answers to Vendor Questions."

• The solicitation will be archived 60 days after the response date.

Form / Attachment / Pricing Sheet

This document is VA Notice 852.219-75, "Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction." It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Work subcontracted by a similarly situated VIP-listed subcontractor counts towards this limit.
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Material costs are excluded.
• Special Trade Construction Contracts: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Material costs are excluded.
• Acknowledgement: Offerors acknowledge that this certification is subject to penalties under Title 18, United States Code, Section 1001, for false, fictitious, or fraudulent statements.
• Failure to Comply: The document outlines potential penalties for not acting in good faith, including referral to suspension/debarment, fines, and prosecution.
• Verification: The offeror agrees to provide documents to VA for review to determine compliance. Contracting officers may require demonstration of compliance at any time.
• Required Action: The formal certification must be completed, signed, and returned with the offeror's bid, quotation, or proposal.

This is a mandatory certification. Offers that do not include the completed and signed certification will be deemed ineligible for evaluation and award. Bidders must carefully review the subcontracting limitations applicable to their specific contract type (Services, General Construction, or Special Trade Construction) and ensure they can comply.

Amendment / Modification

This amendment (0002) to solicitation 36C24426Q0347 addresses the following:

• Provides answers to vendor questions.

• Includes a copy of the "852.219-75 Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction" for bidders to complete and return with their submission.

• Vendor questions and answers are provided.

• The "852.219-75 Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction" is attached.

• The deadline for quote submission has been extended to April 02, 2026, by 10:00 AM.

• Quotes should be submitted to loretta.payne@va.gov.

• Late quotes may not be accepted.

Solicitation / RFP / RFQ

This solicitation is for the refilling of a fire suppression system at the James E Van Zandt VA Medical Center in Altoona, PA.

• Refilling of fire suppression system.

• Not specified in the provided text.

• Quotes are to be submitted by April 2, 2026, 10:00 AM Eastern Time.

• The solicitation number is 36C24426Q0347.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• The contracting office is Network Contracting Office 4, located in Pittsburgh, PA.

• The Point of Contact is Loretta Payne (loretta.payne@va.gov).

• A required form, "852.219-75 MUST SIGN AND RETURN WITH QUOTE," is attached and must be completed by bidders.

Amendment / Modification

• The set-aside for this solicitation has changed from 'Small Business' to 'Service-Disabled Veteran-Owned Small Business' (SDVOSB).

• The deadline for submitting quotes has been extended to April 02, 2026, by 10:00 AM.

• Quotes should be submitted to loretta.payne@va.gov.

• Late quotes will not be accepted.

• Solicitation set-aside status.

• Proposal submission deadline and instructions.

• The deadline for offers has been extended to April 02, 2026, 10:00 AM.

• Bidders must ensure their quotes are submitted to the specified email address by the new deadline.

Solicitation / RFP / RFQ

This solicitation is for the refilling of a fire suppression system at the James E Van Zandt VA Medical Center in Altoona, PA. The government is procuring services related to fire suppression systems.

• Refilling of the fire suppression system.

• Not specified in the provided text.

• Response Date/Time: April 2, 2026, 10:00 AM Eastern Time, New York, USA.

• The solicitation number is 36C24426Q0347.

• Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB).

• Product Service Code: H312

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors)

• Place of Performance: James E Van Zandt VA Medical Center, 2907 Pleasant Valley Blvd, Altoona PA 16602, USA.

• Contracting Office: Department of Veterans Affairs, Network Contracting Office 4, 1010 Delafield Road, Pittsburgh, PA 15215.

• Point of Contact: Loretta Payne, Contracting Officer (loretta.payne@va.gov).

• The full description is contained in the attached document (36C24426Q0347 0001).

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for refilling the Chemetron FM-200 fire suppression systems in Building 15 and Pemhall FM-200 fire suppression systems in Building 11 at the Altoona VAMC campus. The government is procuring these services to maintain the operational readiness of its fire suppression systems.

• Pre-Service Inspection and Assessment: Determine agent quantity, inspect cylinders/valves/hoses, verify system pressure, and ensure compliance with NFPA 2001 (2022 edition) and manufacturer guidelines.

• FM-200 Refilling: Safely discharge remaining agent, transport cylinders to an approved facility for refilling, and conduct hydrostatic testing if required.

• System Reinstallation and Testing: Reinstall filled cylinders, test piping/actuators/nozzles, perform pressure/leak testing, calibrate control panel/detection system, and conduct functional testing.

• Reporting: Provide a detailed service report, issue a certificate of compliance, and update system maintenance logs.

• Safety and Compliance: Adhere to NFPA 2001, NFPA 70, NFPA 72, NFPA 75, ANSI 2166, VA Fire Protection Design Manual, manufacturer guidelines, and OSHA regulations.

• Contract Type: Firm-Fixed Price Purchase Order.

• Period of Performance: Approximately April 9, 2026, to June 8, 2026.

• Estimated Value: Not explicitly stated, but the NAICS code (238220) has a size standard of $19 Million.

• Submission Deadline: April 02, 2026, 10:00 AM EST.

• Submission Method: Email ONLY to Loretta Payne at loretta.payne@va.gov.

• Questions Due: March 30, 2026, 10:00 AM EST.

• Evaluation Factors: Lowest-price technically acceptable (LPTA) quote, considering Price and Compliance with quote submission instructions.

• Offer Acceptance Period: 60 calendar days from the date specified for receipt of offers.

• This acquisition is set aside for Small Business.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors).

• Size Standard: $19 Million.

• Offerors must be registered in the System for Award Management (SAM).

• The solicitation includes numerous FAR and VAAR clauses and provisions, including those related to security, prohibitions, and representations.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure refilling services for the fire suppression system at the Veterans Administration Medical Center in Altoona, PA. The solicitation is issued as a Request for Quote (RFQ) under the number 36C24426Q0347.

• Refilling of the fire suppression system.

• Services to be performed at the James E Van Zandt VA Medical Center, Altoona, PA.

• Award will be issued on Standard Form 1449.

• Quotes are requested.

• All questions concerning this solicitation must be submitted in writing via email to Loretta Payne at loretta.payne@va.gov.

• Question submission deadline: March 30, 2026, at 10:00 AM Eastern Time.

• Response Date/Time/Zone: April 2, 2026, 10:00 AM Eastern Time, New York, USA.

• This solicitation is set-aside for Small Business Administration (SBA) requirements.

• Quoters MUST be registered in the System for Award Management (SAM) database to receive an award.

• The NAICS Code is 238220.

• The Product/Service Code is H312.

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 4, 1010 Delafield Road, Pittsburgh, PA 15215.

• Point of Contact: Loretta Payne, Contracting Officer, loretta.payne@va.gov, 000-000-0000.