J065--Software Evolution Services for Philips Equipment

SOL #: 36C26126Q0272Sources Sought

Overview

Buyer

Veterans Affairs

Veterans Affairs, Department Of

261-NETWORK CONTRACT OFFICE 21 (36C261)

MATHER, CA, 95655, United States

Place of Performance

Place of performance not available

NAICS

Other Computer Related Services (541519)

PSC

Maintenance, Repair And Rebuilding Of Equipment: Medical, Dental, And Veterinary Equipment And Supplies (J065)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/23f5b7af632442d3add8129029c4a131/view

Timeline

Posted

Dec 16, 2025

Last Updated

Apr 3, 2026

Response Deadline

Dec 30, 2025, 9:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of Veterans Affairs (VA), Network Contracting Office 21 (NCO21), has issued a Notice of Intent to Sole Source a Firm-Fixed Price contract to Philips North America LLC. This contract is for Software Evolution Services (SES) for Philips Monitoring System medical equipment at the VA Sierra Nevada Health Care System (VASNHCS) in Reno. The sole source justification is based on Philips' proprietary elements. Firms believing they can meet the requirement must express interest and provide a formal declaration from Philips within 15 calendar days of the publication date (April 3, 2026).

Scope of Work

The requirement is for Software Evolution Services (SES) to maintain Philips Monitoring System medical equipment. This includes ensuring the equipment performs according to Philips OEM characteristics and "as-built" specifications, providing new functionality through version releases, and major enhancements. The services are deemed only available from Philips due to proprietary elements not released to third-party entities.

Contract & Timeline

Contract Type: Firm-Fixed Price
Period of Performance: Base year plus four (4) option years, effective April 5, 2026, to April 4, 2031.
Set-Aside: While the opportunity metadata indicates a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside, this is a Notice of Intent to Sole Source, meaning the government intends to award directly to Philips North America LLC.
Publication Date: April 3, 2026
Response Due: Interested firms must respond within 15 calendar days of the publication date (by April 18, 2026).

Sole Source Justification

The sole source award to Philips North America LLC is justified under 10 U.S.C. 3204(a)(1) or 41 U.S.C. 3304(a)(1), as implemented by FAR 6.103-1(b) "Only One Responsible Source." The VA has determined that these services are only available from Philips without unacceptable delay or duplication of cost, and no other services will satisfy agency requirements due to Philips' proprietary elements.

Action for Interested Parties

This is not a request for competitive offers, and no solicitation is available. Firms that believe they are capable of meeting the Government's requirement may identify their interest and capabilities to the Contracting Officer, Larry Facio, via email at larry.facio@va.gov. Respondents must provide a formalized written declaration from Philips confirming full access to all necessary hardware, software/firmware, licensing, credentialed training, passwords, and network access. Without this bona fide declaration, a firm cannot be considered. Firms should also indicate their business size (large, small, small-disadvantaged, 8(a), or woman-owned) and ownership (U.S. or foreign). Telephone inquiries will not be accepted.