J065--Software Evolution Services for Philips Equipment
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contract Office 21 (36C261), is soliciting proposals for Software Evolution Services (SES) for Philips Patient Monitoring Equipment at the VA Sierra Nevada Health Care System (Reno). This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The contract is a Firm Fixed-Price type, with a base year and four option years. Proposals are due March 31, 2026, at 1:00 PM PDT.
Scope of Work
The contractor will provide comprehensive Software Evolution Services for Philips Central Monitoring, Telemetry, and Patient Monitoring equipment. This includes furnishing all labor, parts, materials, travel, and shipping for software repairs and providing loaner devices. Key services encompass ensuring equipment performs to Philips OEM specifications, providing software licensing entitlement updates for new functionalities, and implementing a contractor-provided web-based application for inventory and statistical data. Additional services include Microsoft OS patching, 24/7 customer support with direct access to subject matter experts, unlimited online training courses, two annual slots at a Philips Training Facility, annual system reports (PIIC IX System Review, Annual System Health Check), clinical implementation services, and two annual on-site visits for advanced technology services.
Key Requirements & Qualifications
- Personnel: At least one primary and one backup employee must possess current Original Equipment Manufacturer (OEM) Training Certification on the covered equipment, with a minimum of two years of experience. OEM Training Certificates are required with the bid.
- Support: Next-Day On-Site support is mandatory.
- Compliance: Equipment repairs must adhere to FDA requirements, NFPA 99, and manufacturer's standards.
- Security: The contract involves handling Protected Health Information (PHI), requiring adherence to strict IT contract security, records management, and personnel vetting clauses, including a Business Associate Agreement (BAA).
- Registration: Offerors must be registered in SAM.gov and possess a Unique Entity ID.
Contract Details
- Contract Type: Firm Fixed-Price.
- Period of Performance: A base year (April 5, 2026, to April 4, 2027) plus four one-year option periods, extending through April 4, 2031.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB). The NAICS code is 541519 with a size standard of $34 Million.
Submission & Evaluation
- Submission Method: Electronic submission via ATOMS, requiring two separate files: “Company Name” SES Tech and “Company Name” SES Price.
- Proposal Due Date: March 31, 2026, at 1:00 PM PDT. Late quotes will not be considered.
- Evaluation Criteria: Proposals will be evaluated on Technical and Past Performance (comparatively, favoring direct experience with Philips SES, software repairs, loaner devices, and specific PWS equipment) and Price (total price for all contract line items, including options).
- Required Forms: Vendors must provide completed VAAR 852.219-75, 52.209-7, and 52.227-15.
Contact Information
For inquiries, contact Larry A Facio, Contract Specialist, at Larry.Facio@va.gov.