Request For Proposals: HAF/A2 Publicly Available Information (PAI) Alerting Services for Department of War (DoW) Enterprise Licensing

Performance Work Statement (PWS)

To provide Headquarters United States Air Force (HAF), A2 Intelligence with contractor support to enhance the Department of the Air Force’s ability to assess, evaluate, and alert on publicly available information (PAI) across various platforms (web, mobile, email, API) for force protection and first response.

• Provide a commercially available license subscription for a PAI alerting solution.

• The solution must leverage diverse PAI sources, evaluate content for emerging events, and push alerts in near real-time.

• Alert distribution methods must include email, API, web-based application, and mobile platforms.

• The solution must be scalable to a DoD enterprise capability and keep pace with commercial industry developments.

• Key tasks include Enterprise License management, Delivery Method support, Help Desk services, and Training methodology.

• Training Support: Up to 4 web conference sessions per week, minimum 4 per month. Performance reported quarterly.

• Privacy Compliance: Maintain privacy controls and support for the entirety of the contract, assuming all data may contain PII. No breaches are acceptable.

• License Support: Maintain enterprise license subscription and user database with no more than 5% incorrect/inaccessible lines.

• Help Desk: 24/7 support, acknowledge issues within 12 hours, resolve within 5 days, with no more than 5 valid complaints per month.

• Deliverables: Submitted without error 90% of the time.

• Overall Performance: No more than two COR-validated customer complaints per month for failure to correct non-conformance within 2 business days.

Not explicitly stated, but implies ongoing support for the license agreement and enterprise capability.

• Deliverables: Program Management Reviews (Semi-Annual), Technical Exchange Meetings (Ad-Hoc), Quarterly Status Reports (QSR), Subcontract Management Plan, Problem Notification Reports, Kickoff Meeting Agenda, Quality Control Plan.
• Transition: Contractor must provide Transition-In and Transition-Out Plans.
• Security: Adherence to Privacy Act, CUI handling, and physical security requirements. No weapons, firearms, or ammunition allowed on military facilities. Strict drug, tobacco, and alcohol policy.
• Government Furnished Property: None will be provided.
• Contractor Acquired Property: Not required.
• Ethics: Compliance with ethics regulations, no employment of government employees that creates a conflict of interest.
• Non-Personal Services: Contractor must manage its employees directly and avoid actions perceived as personal services.

Amendment / Modification

This amendment (0001) to Solicitation FA701426R0008, dated 06 April 2026, uploads a non-protected version of Attachment 3.

• Attachment 3: PWS PAI Template
  • Information: The "Other Attachment" field was updated.
  • AttachmentName: Changed from "Atch 3 PWS PAI Template" to "Atch 3 PWS PAI Template v2".
  • AttachmentURL: Changed from "73827548" to "73846582".

This amendment does not extend the hour and date specified for receipt of offers. All terms and conditions of the original solicitation remain unchanged.

Forms / Attachments / Pricing Sheets

This document contains several FAR (Federal Acquisition Regulation) clauses and provisions that are likely to be incorporated into a contract resulting from a solicitation. These clauses outline various requirements and responsibilities for contractors.

• 52.203-6 Restrictions on Subcontractor Sales to the Government: Prohibits contractors from restricting subcontractor sales to the Government.
• 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions: Requires offerors to certify that no appropriated funds have been paid to influence federal transactions and to disclose lobbying activities.
• 52.203-13 Contractor Code of Business Ethics and Conduct: Mandates a contractor to have and make available a code of business ethics and conduct, exercise due diligence to prevent criminal conduct, and disclose credible evidence of certain violations.
• 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation: Requires offerors to represent that they will not require employees or subcontractors to sign agreements that prohibit reporting waste, fraud, or abuse.
• 52.204-9 Personal Identity Verification of Contractor Personnel: Outlines requirements for personal identity verification of contractor personnel.
• 52.204-14 Service Contract Reporting Requirements: Details requirements for reporting on services performed under the contract.
• 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded: Addresses the process for subcontracting with entities that are debarred, suspended, or excluded.
• 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters: Requires contractors to update information in the Federal Awardee Performance and Integrity Information System (FAPIIS).
• 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations: Prohibits contracting with inverted domestic corporations.
• 52.217-8 Option to Extend Services: Allows the Government to extend services under the contract.
• 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns: Describes a price evaluation preference for HUBZone small business concerns.
• 52.219-8 Utilization of Small Business Concerns: Outlines the policy for utilizing small business concerns.
• 52.219-28 Postaward Small Business Program Rerepresentation: Requires contractors to rerepresent their size and socioeconomic status after award.
• 52.222-3 Convict Labor: Prohibits the employment of convict labor.
• 52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products: Requires certification regarding knowledge of child labor for specific end products.
• 52.222-19 Child Labor-Cooperation with Authorities and Remedies: Addresses cooperation with authorities and remedies related to child labor.
• 52.222-35 Equal Opportunity for Veterans: Mandates equal opportunity for veterans.
• 52.222-36 Equal Opportunity for Workers with Disabilities: Mandates equal opportunity for workers with disabilities.
• 52.222-37 Employment Reports on Veterans: Requires employment reports on veterans.
• 52.222-40 Notification of Employee Rights Under the National Labor Relations Act: Requires notification of employee rights under the NLRA.
• 52.222-50 Combating Trafficking in Persons: Addresses combating trafficking in persons.
• 52.222-52 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Certification: Provides a certification for exemption from Service Contract Labor Standards.
• 52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements: Outlines requirements for exemption from Service Contract Labor Standards.
• 52.223-23 Sustainable Products: Requires the provision of sustainable products.
• 52.224-2 Privacy Act: Addresses compliance with the Privacy Act.
• 52.224-3 Privacy Training: Requires privacy training for contractor employees.
• 52.225-1 Buy American-Supplies: Addresses the Buy American Act.
• 52.225-5 Trade Agreements: Outlines requirements related to trade agreements.
• 52.225-6 Trade Agreements Certificate: Requires a certificate related to trade agreements.
• 52.229-11 Tax on Certain Foreign Procurements--Notice and Representation: Requires notice and representation regarding tax on foreign procurements.
• 52.229-12 Tax on Certain Foreign Procurements: Addresses tax on certain foreign procurements.
• 52.232-33 Payment by Electronic Funds Transfer-System for Award Management: Details payment procedures via EFT.
• 52.233-3 Protest after Award: Outlines procedures for protests after award.
• 52.233-4 Applicable Law for Breach of Contract Claim: Specifies the applicable law for breach of contract claims.
• 52.240-91 Security Prohibitions and Exclusions: Lists security prohibitions and exclusions.
• 52.240-93 Basic Safeguarding of Covered Contractor Information Systems: Requires basic safeguarding of covered contractor information systems.
• 52.244-6 Subcontracts for Commercial Products and Commercial Services: Addresses subcontracts for commercial products and services.
• 252.239-7010 Cloud Computing Services: Outlines requirements for cloud computing services.

This document is crucial for bidders as it details numerous contractual obligations and requirements that will apply if they are awarded the contract. Bidders must review these clauses and provisions carefully to understand their responsibilities regarding ethics, labor, security, reporting, small business utilization, and other critical areas. Failure to comply with these requirements can lead to contract termination, penalties, or other adverse actions. Understanding these clauses is essential for accurate proposal preparation and successful contract performance.

Solicitation / RFP / RFQ

This document is an addendum to a Request for Proposal (RFP) for the Enterprise Alerting Service (FA701426R0008). The government intends to award one Firm Fixed Price (FFP) contract using a best-value source selection process, considering both price and non-price factors, with technical factors being significantly more important than price. The solicitation is conducted under NAICS code 541511.

The proposal must address the "AF/A2 Publicly Available Information (PAI) Alerting Service" requirement, demonstrating how the Offeror intends to meet all requirements. Key areas to be addressed in the proposal include:

• Volume I - Administrative: Executive Summary/Cover Letter, SF1449 and Amendments, Representations and Certifications, Financial Resources, Organizational Conflict of Interest (OCI) Assessment/Mitigation Plan, and Affordability.
• Volume II - Technical: Technical Solution (Narrative), Technical Demonstration (Live Area/Topic Specific Demonstration via .csv submissions, and Product Demonstration/Oral Presentation).
• Volume III - Price: Price Template and supporting documents.

Specific technical objectives include: * Submission of a PWS detailing the proposed solution. * Compliance with Terms of Service/Fair Use (DoDD 3115.18). * Alerting capability via web-browser, API, mobile, text, or email. * Compliance with Privacy Act and CAI Policy Framework. * Low-bandwidth capability. * Near real-time event detection with data veracity. * Scalability for enterprise-wide requirements. * Delivery of user-defined push alerts. * Comprehensive geographic data coverage. * Translation capabilities for alerts. * Map display interface. * Search capability by user, event, and location. * Source attribution in alerts. * Data source references without direct hyperlinking. * Pre-configurability of Common Interest Profiles. * Custom alert filter capability. * 24/7 help desk service. * Intuitive solution design with training support. * Process for DISA approval for mobile app delivery. * Enrollment of existing users.

• Contract Type: Firm Fixed Price (FFP).

• Period of Performance: Not explicitly stated, but includes a base period and four option periods, plus a potential 6-month extension under RFO 52.217-8.

• Affordability Cap: Proposals exceeding $321M (total contract value) will be considered unaffordable.

• Proposal Due Date: Identified in the SAM.gov announcement. Late submissions will not be considered.

• Submission Method: Electronic via email to the Contracting Officer (CO) and Contract Specialist (CS). Large files (>10Mb) or CUI documents must be submitted via DODSAFE.

• Evaluation Process: A best-value tradeoff process. Proposals will be evaluated in steps: Volume I (Administrative compliance), Technical Factor 1 (Technical Solution), Technical Factor 2 (Technical Demonstration - Subfactor 2a: Live Demo, Subfactor 2b: Oral Presentation), and finally Price. Technical is significantly more important than Price.

• Evaluation Criteria: Compliance, Acceptable/Unacceptable ratings for technical objectives, and combined technical/risk ratings (Outstanding, Good, Acceptable, Marginal, Unacceptable).

• Key Deadlines: RFP questions submission due date will be provided on SAM.gov.

• Full and open competitive source selection.

• Offerors must be registered in SAM.gov.

• Proposals must be clear, coherent, and demonstrate convincing rationale.

• Page limitations apply to specific sections.

• Oral presentations will be recorded.

• Attachment 4 provides the Price Proposal Template.

Form / Attachment / Pricing Sheet

This document is Attachment 4, a Price Proposal Template for Solicitation FA701426R0008. It is designed to guide offerors in submitting their pricing for the contract.

• Offeror Information: Fields for the 'Name of Offeror'.
• CLIN Structure: Details for Base Period (9 Months) and Option Years 1 through 4, each with a 'Labor' CLIN.
• Pricing Fields: Columns for 'QTY', 'Unit', 'Price', and 'Ext Price' for each CLIN.
• Totals: Sections for calculating totals for the Base Period, each Option Year, and the 'Total Proposed Price/Total Evaluated Price (TEP)'.
• Instructions: Offerors are instructed to complete the highlighted yellow areas and ensure all totals are correct across all tabs.

Bidders must use this template to format and submit their pricing proposal. It outlines the structure for labor costs across the base period and option years. The 'Total Evaluated Price (TEP)' calculation is specified as the sum of all proposed CLINs for all years, plus pricing for the 52.217-8 Extension of Services (which will be determined using half of OY4 pricing, and offerors are not to submit pricing for this clause directly). All rates should be in dollars and cents.

Statement of Objectives (SOO)

To procure a commercially-available, enterprise-wide subscription to a Publicly Available Information (PAI) alerting solution for the Department of War (DoW) to provide situational awareness, force protection, indications and warnings, and support for emergency and contingency operations.

• Leverage a variety of publicly available information sources to detect emerging events.

• Push alerts to users based on user-defined areas and topics of interest.

• Distribute alerts in near real-time via email, API, web-based application, and mobile platforms.

• Solution must be commercially available, scalable to a DoW enterprise capability, and keep pace with industry developments.

• Projected start: August 2026.

• Period of performance: Base plus four (4) option years.

• This is a web-based subscription service.

• Certify compliance with data sources' terms of service.

• Detect emerging events in near real-time, incorporating data veracity.

• Scale to support the full DoW enterprise user base.

• Deliver alerts via user-selected methods (web UI, API, mobile, text, email).

• Achieve comprehensive data coverage across critical geographic locations.

• Provide translation capability for alerts into English (with option for original language).

• Display a map interface with event locations and allow searching by text/location.

• Provide source attribution and notify users before leaving the service.

• Offer a menu of common interest profiles and custom alert filter capabilities.

• Comply with Privacy Act, IC CAI Policy Framework, and DoDD 3115.18.

• Ensure safeguards compliant with NIST SP 800-171 and relevant FAR/DFARS clauses.

• Provide 24/7 help desk service.

• Design for intuitive use with comprehensive training support (including remote sessions).

• Provide quarterly reports on user base, service performance, API utilization, training, and technical improvements.

• Offer low-bandwidth capability.

• Seek DISA approval for mobile app delivery on government devices.

• Must comply with the Privacy Act and IC CAI Policy Framework.

• Ensure compliance with DoW and NIST Standards.

• Must comply with all data sources' terms of service.

Solicitation / RFP / RFQ

This solicitation (FA701426R0008) is for the Department of War's Publicly Available Information (PAI) Alerting Service. The service will provide web-based, mobile, and e-mail alerts on breaking news for force protection and first response, ensuring compliance with third-party data source terms of service.

• Provision of a web-based, mobile, and e-mail alerting service for breaking news.

• Support for force protection and first response.

• Maintenance of compliance with third-party PAI data source terms of service and data use policies.

• The contract type is a Request for Proposal (RFP).

• The period of performance includes a base period and four option periods.

• The base period is from August 6, 2026, to May 4, 2027.

• Option Period 1: May 5, 2027, to May 4, 2028.

• Option Period 2: May 5, 2028, to May 4, 2029.

• Option Period 3: May 5, 2029, to May 4, 2030.

• Option Period 4: May 5, 2030, to May 4, 2031.

• The North American Industry Classification Standard (NAICS) code is 541511 (Information Technology Professional Services).

• The size standard is USD $34,000,000.00.

• Offer Due Date: April 27, 2026, at 02:00 PM.

• Evaluation instructions and criteria are detailed in Attachment 2.

• The government will award the contract to the responsible Offeror whose offer conforming to the solicitation will be most advantageous, considering price and other factors.

• This acquisition is UNRESTRICTED.

• The solicitation includes various FAR and DFARS clauses, including those related to electronic submission of payment requests (WAWF), item unique identification, limitation of government obligation, and representations and certifications.

• Attachments include a Statement of Objectives (SOO), PAI Alerting ITO and Evaluation Criteria, PWS, Price Proposal Template, and Additional Clauses.