Roll Up door Maintenance & Repair Services

Form / Attachment / Pricing Sheet

This document is the "Relevant Experience Project Data Sheet" (RFQ NUMBER: 1333ND26QNB610122). It is designed for offerors to provide detailed information about their past projects to demonstrate relevant experience. Bidders must use this form to document specific projects that align with the requirements of the solicitation.

• Project Identification: Section 1 allows bidders to select up to three projects.
• Offeror Information: Section 2 requires firm name, address, contact details, and identification of the offeror's role (Prime, Joint-Venture, Other).
• Work Performed: Section 3 details the percentage of work performed and, if a subcontractor, the prime contractor's information.
• Contract Details: Section 4 includes contract number, title, location, award amount, and final price.
• Dates: Section 5 requires award and completion dates.
• Type of Work: Section 6 specifies the type of work performed (e.g., Welding).
• Contract Type: Section 7 lists contract types (e.g., Firm-Fixed Price, Cost/Time and Material).
• Customer Information: Section 8 requires customer/owner name and point of contact details.
• Project Description & Relevancy: Section 9 is a critical field for a detailed description of the project and its relevance to the current RFP requirements.
• Other Information: Section 10 allows for additional relevant details.

This form is crucial for bidders to substantiate their qualifications and experience. Completing this sheet accurately and thoroughly, particularly Section 9, will be essential for demonstrating to the government that the offeror has the necessary background and capabilities to successfully perform the work outlined in the solicitation. Failure to provide adequate information may impact the evaluation of the offeror's proposal.

Statement of Work (SOW) / Performance Work Statement (PWS)

To establish a routine for the proper maintenance and repair of twelve (12) operator-driven roll-up doors on the hybrid cooling tower at the NIST Center for Neutron Research (NCNR) Gaithersburg campus.

• Provide an annual maintenance and repair service contract.

• Includes all labor, materials, equipment, and parts to ensure doors are consistently fully operational.

• Two (2) preventive maintenance service visits per year to inspect, adjust, lubricate, test, and make necessary repairs.

• On-call emergency repair services for the base year and option periods.

• Contractor must be familiar with the specific door models (CHI 6181) and operators (Liftmaster GH503L5).

• Doors must be consistently fully operational.

• Repairs must be completed in accordance with industry, NIST, and OSHA standards.

• Contractor must supply a comprehensive safety plan adhering to OSHA and NIST requirements.

• All repair parts must be new.

• Place: On-site at the NIST Gaithersburg, MD campus.

• Period: Base Year (Date of Award – 12 months) with four (4) Option Periods.

• Safety: Contractor employees must comply with all safety regulations, including fire prevention and waste disposal.

• Security: NIST is a restricted campus requiring identification badges for access. Vehicle registration is also required. Contractor must submit visitor registration information at least seven (7) business days prior to on-site visits.

• Hours: Regular business hours are Monday-Friday, 8:00 am to 5:00 pm ET. Services outside these hours require advance scheduling and approval.

• Reporting: Requires an Activity Log and a monthly Financial Report for Time & Material Line Items.

• Deliverables: Include Contractor Safety Plan, Kick-Off Meeting, Preventative Schedule and Plan, Maintenance Service Reports, Non-Emergency Assessments, Emergency Assessments, Activity Log, and Financial Report.

• Emergency Response: Contractor must respond to emergency calls within 24 hours and arrive on campus within 2 days for assessment and repair. Emergency and non-emergency repairs combined shall not exceed $10,000.00 annually.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended to gather feedback from clients regarding a contractor's performance on a previous project. It is to be completed by the client and submitted to the offeror, who will then include it with their quotation for NIST solicitations.

• Contractor Information: Fields for the firm name, address, phone, email, and point of contact.
• Client Information: Fields for the client's firm/agency name, address, phone, email, and point of contact.
• Product Information: Details about the product purchased, including make & model, quantity, date of purchase, and whether it met technical requirements.
• Contractor Performance: Questions regarding on-time delivery and causes for any delays.
• Performance Rating: A scale from Excellent to Unsatisfactory, with definitions for each rating, to assess contractor performance against contractual requirements.
• Date and Signature: Fields for the date the questionnaire was completed and the client's signature.

This questionnaire is crucial for bidders as it forms part of the past performance evaluation. Bidders must ensure this form is completed accurately by their clients and submitted with their proposals. The feedback provided in this PPQ directly influences the government's assessment of the bidder's ability to successfully perform the contract requirements.

Solicitation / RFP / RFQ

This document incorporates by reference Federal Acquisition Regulation (FAR) and Commerce Acquisition Regulation (CAR) provisions and clauses. It outlines the terms and conditions that will govern the contract. Bidders are advised that some provisions and clauses may require completion and submission with their offer.

This document primarily lists provisions and clauses that will be incorporated into the contract. Key provisions include those related to:

• Prohibition on Contracting with Entities Requiring Certain Internal Confidentiality Agreements (FAR 52.203-18)
• System for Award Management (SAM) registration and maintenance (FAR 52.204-7, FAR 52.204-13)
• Representations regarding inverted domestic corporations and felony convictions (FAR 52.209-2, FAR 52.209-11)
• Instructions to Offerors for Commercial Products and Commercial Services (FAR 52.212-1)
• Buy American certificate requirements (FAR 52.225-2)

Key clauses include those related to:

• Contractor employee whistleblower rights (FAR 52.203-17)

• Prohibition on requiring certain internal confidentiality agreements (FAR 52.203-19)

• Protecting the Government's interest when subcontracting (FAR 52.209-6)

• Option to extend services and contract term (FAR 52.217-8, FAR 52.217-9)

• Payment by Electronic Funds Transfer (FAR 52.232-33)

• Place of Acceptance (CAR 1352.246-70)

• Contract Performance During Changes in NIST Operating Status (NIST LOCAL-53)

• The document references potential options to extend services and the contract term, with the total duration not to exceed 5 years and 6 months.

• Place of acceptance for supplies and services is the National Institute of Standards and Technology, 100 Bureau Drive, Gaithersburg, MD 20899.

• Offerors must submit all questions in writing to the Contract Specialist at ranae.armstrong@nist.gov with a cc to the Contracting Officer at Donald.collie@nist.gov. Questions must be received no later than five (5) calendar days after the solicitation issuance date.

• Responses to questions will be provided in writing via an amendment to the solicitation.

• The Buy American-Supplies provision (FAR 52.225-2) details requirements for domestic end products and critical components.

• Provisions related to Women-Owned Business (Other than Small Business) (FAR 52.204-5) and Post-award Small Business Program Representation (FAR 52.219-28) are incorporated.

• Bidders are cautioned that some provisions require completion and submission with their offer.

• The full text of incorporated provisions and clauses can be accessed electronically via provided links to acquisition.gov and ecfr.gov.

• Specific instructions for electronic invoice submission via the Invoice Processing Platform (IPP) are provided, including required invoice details and waiver request procedures.

• Information regarding NIST campus operating status and contractor requirements during changes in status is included.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (Request for Quotation - RFQ) for commercial products or services, specifically for CSS Rollup Door Maintenance and Repair. It is a total small business set-aside, competed on the open market.

The solicitation outlines requirements for the following tasks over a 12-month base year and four 12-month option periods:

• CLIN 0001: Inspections & Maintenance Services (Firm Fixed Price)
• CLIN 0002: Non-Emergency Repair Services (Time & Materials, Normal Business Hours)
• CLIN 0003: Emergency Repair Services (Time & Materials, Outside Normal Business Hours)

Combined emergency and non-emergency repairs are not to exceed $10,000.00 in any one period of performance. Detailed requirements are in the attached Statement of Work.

• Contract Type: Firm-Fixed-Price Purchase Order (PO) anticipated.

• Period of Performance: 12-month base year plus four 12-month option periods.

• Estimated Value: Not explicitly stated, but repair services have a not-to-exceed limit of $10,000.00 per period.

• Submission Deadline: Electronic quotations due by 4:00 PM Eastern Time on 04/06/26, submitted via email to ranae.armstrong@nist.gov with a copy to Donald.collie@nist.gov. Reference RFQ number in the subject line.

• Inquiries Deadline: Written questions due no later than 03/30/26 to the same email addresses.

• Evaluation Criteria: Award will be made to the responsible offeror whose quotation is most advantageous to the Government, considering both price and non-price factors. Non-cost factors (Technical Capability, Experience, Past Performance) are more important than price. The Government may award without discussions based on initial quotes.

• Set-Aside: Total small business set-aside.

• NAICS Code: 238990 (All Other Specialty Trade Contractors) with a $19 million size standard.

• Registration: Active registration in the System for Award Management (SAM.gov) is required at the time of quotation submission, award, performance, and final payment.

• The solicitation incorporates provisions and clauses in effect through RFO, supplemented by U.S. Department of Commerce Acquisition Policy.

• Quotations must be divided into three volumes: Technical, Price, and Terms and Conditions.

• Offerors must clearly document how their proposed products/services meet or exceed specifications in the SOW.

• Experience requirements include specific project types and a Project Manager with relevant experience.

• Past performance examples are required, using the "Past Performance Questionnaire" attachment.