S205--Trash Removal and Recycling Services Grand Junction, Colorado

Amendment / Modification

This amendment (005) to Solicitation #36C25926Q0261 provides clarification regarding line item #0002, specifically concerning trash compactors.

• Existing Contract: The current trash removal services contract at the Grand Junction VA Medical Center is with Waste Management (WM) and extends until 4/30/2026. The existing compactor is functional and was installed as part of this contract.
• Subcontracting with WM: Vendors planning to use Waste Management as a subcontractor should note that they are not expected to provide a new compactor. The existing WM-owned compactor can be utilized.
• Alternative Vendors/Subcontractors: Vendors providing their own equipment or using a subcontractor other than WM must account for the costs associated with installing and removing a compactor, as the existing WM compactor would need to be removed if the contract is awarded to a different vendor.
• Line Item Pricing: Vendors must include all line items in their quotes, even if the dollar amount is $0.00.

Clarification pertains to line item #0002 and compactor requirements.

• The deadline for quote packages remains 12:00 PM MST on Friday, April 3rd, 2026.
• Complete quote packages must be emailed to stephanie.cahill@va.gov.
• Hand-carried and faxed quotes will not be accepted.
• Emailed quotes have a 4MB limit.
• The Government may award based solely on initial quotes received.
• Offerors are responsible for ensuring timely delivery of all quote package components.

Amendment / Modification

This amendment (0004) to Solicitation #36C25926Q0261 extends the response deadline for quotes.

• Response Date/Time: Extended from March 27th, 2026, 12:00 PM MST to April 3rd, 2026, 12:00 PM MST.

The deadline for submitting quote packages has been extended to April 3rd, 2026, 12:00 PM MST. This extension is due to the need for further clarification regarding a previously added line item for a monthly compactor rental.

Additional clarifying information is expected to be provided in a subsequent amendment early the week of March 30th.

Amendment / Modification

This amendment (0003) to Solicitation #36C25926Q0261 provides an additional site visit opportunity for interested vendors. This is due to the recent addition (Amendment 0002) of a monthly rental for an 8-yard compactor.

• Site Visit: An additional site visit is now available. It is NOT mandatory.

  • Date/Time: March 26th, 2026, at 1 PM MST.
  • Confirmation: Vendors must contact Medardo Recibe (medardo.recibe@va.gov) via email to confirm attendance and obtain location details.

• Quote Deadline: Remains unchanged. Quotes are due by March 27th, 2026, no later than 12 PM MST.

• Submission Method: Emailed quotes are the only accepted method. There is a 4MB email limit. Hand-carried or faxed quotes will not be accepted.

• Completeness: Ensure complete quote packages are sent to stephanie.cahill@va.gov by the deadline. Failure to complete and sign the RFQ in its entirety may result in disqualification.

Amendment / Modification

This amendment (0002) to Solicitation #36C25926Q0261 provides clarifications on several line items based on vendor questions regarding trash removal and recycling services for the Grand Junction VA Medical Center.

• Line Item 0001 (Waste/Trash Removal from Compactor): The quantity of 168 "Jobs" (JB) is confirmed as correct. This accounts for 3 jobs/hauls per week (52 weeks = 156) plus 12 additional potential jobs for flexibility throughout the year. If the additional 12 jobs are not used, funds will be de-obligated.

• Line Item 0005 (Disposal Fee per Ton): The quantity of 120 tons is confirmed as correct. This line item accounts for the costs per ton for heavier hauls, separate from the costs associated with personnel, transport, and other fees covered in Line Item 0003.

• Line Item 0004 (30-yard Roll Off Dumpster): This line item, along with Line Item 0005, pertains to a single 30-yard dumpster. Line Item 0004 covers associated costs per haul/job, while Line Item 0005 covers the disposal cost per ton.

• Clarifications provided for Line Items 0001, 0003, 0004, and 0005.

• All clarifications apply to corresponding line items in option years #1-4.

• No changes to proposal deadlines or submission requirements are indicated. The clarifications are intended to provide a clearer understanding of the scope and pricing structure for the services.

Amendment / Modification

This amendment (0001) to Solicitation #36C25926Q0261 for Trash Removal and Recycling Services at the Grand Junction VA Medical Center introduces the following changes:

• Addition of Line Item 0002: A recurring line item for the monthly rental of an 8-yard compactor (including installation and removal costs) has been added for all contract years (Base through Option Year 4).

• Deadline Extension: The response deadline for quotes has been extended from March 24th to March 27th, 2026, at 12:00 PM Mountain Time.

• Questions and Answers: Responses to vendor-submitted questions are included.

• The solicitation's line items have been updated to include the new compactor rental line item (0002, 1002, 2002, 3002, 4002).

• The response date/time has been modified.

• A new section containing Questions and Answers has been added.

• Bidders must now include pricing for the monthly 8-yard compactor rental in their quotes for all option years.

• The deadline for submitting quotes is now March 27th, 2026, at 12:00 PM Mountain Time.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ #: 36C25926Q0261) for Trash Removal and Recycling Services for the Grand Junction VA Medical Center. The government intends to award a firm-fixed-price contract. This announcement constitutes the only solicitation, and a separate written solicitation will not be issued. The government reserves the right to make no award.

The contractor shall provide labor, material, equipment, and supervision for trash removal and recycling services. This includes:

• One (1) 8-yard compactor (emptied 3x/week + additional as needed), with twice-yearly replacement and power washing of the cement area.

• Two (2) 8-yard trash bin containers (emptied 2x/week).

• One (1) 30-yard roll-off dumpster (emptied 2x/month + additional as needed).

• Disposal fees for the 30-yard dumpster (estimated 4 tons/haul, up to 30 hauls/year).

• Twelve (12) 96-gallon recycling carts (emptied 1x/week for aluminum, paper, plastic, tin).

• One (1) baler for cardboard (leased, not purchased), with bi-weekly pick-ups. Installation, maintenance, and hauling costs are included.

• Recycling of wooden pallets (2x/month), ensuring they are not destroyed and are taken to a recycling facility.

• Contract Type: Firm-Fixed Price

• Period of Performance: Base Year (5/1/2026 – 4/30/2027) with four (4) Option Years.

• Total duration, including options, shall not exceed 5 years, 6 months.

• Site Visit: Strongly encouraged, March 16th, 2026, 10 AM MST. Contact Medardo Recibe (medardo.recibe@va.gov) to confirm attendance and get location details.

• Questions Deadline: March 18th, 2026, 12:00 PM MST. Submit questions via email.

• Quotes Due: March 24th, 2026, 12:00 PM MST. Submit via email to stephanie.cahill@va.gov (4MB email limit). Faxed or hand-carried quotes will not be accepted.

• Evaluation: Award will be made to the responsible offeror whose offer is most advantageous, considering technical capability and price. Technical capability is paramount; offers not meeting requirements will not be selected regardless of price. The government may not award to the lowest priced offeror.

• Submission Requirements: Quotes must include Volume I (Technical Capability) with cut sheets/specifications and Volume II (Price) with the completed pricing schedule.

• This solicitation is a 100% set-aside for Small Business concerns.

• NAICS Code: 562111 (Waste Collection), Size Standard: $47 million.

• Offerors must be registered in the System for Award Management (SAM).

• All questions will be answered via solicitation amendment.

• Offerors are warned against contacting VA personnel other than the Contracting Officer or Contract Specialist.

• Award will be made on an All or Nothing Basis.