Y1NB--CON-NRM-668-23-101 Construct Chiller Plant & Cooling Towers

Questions & Answers / Clarifications

This document contains questions submitted by potential contractors regarding Solicitation Number 36C26026R0003 and the Government's consolidated responses. It aims to clarify requirements and provide additional information to assist bidders in preparing their proposals.

• Cooling Equipment Capacity (RFI #1): "Similar large cooling equipment" for evaluation purposes is defined as chillers with at least a 400-ton capacity.
• Subcontractor Past Performance (RFI #2): An SDVOSB prime can use first-tier subcontractor past performance for "similar large cooling equipment" requirements, provided the relationship and participation are clearly described.
• BMS Compatibility (RFI #4): The existing campus BMS is Schneider and is compatible with BACnet/IP.
• Chiller Plant Architecture (RFI #5): The chilled-water loop architecture is variable-primary. Specific temperature, flow rate, and pressure requirements are detailed in equipment schedule sheet M-601.
• Cooling Tower Roof Load (RFI #7): The roof of the new chiller plant is designed to support the cooling tower loads.
• "Or Equal" Substitutions (RFI #8): "Or equal" substitutions are allowed for equipment, pending approval and demonstration of equivalent performance.
• Quality Control Personnel (RFI #9): Specialty QC personnel must be physically present during active work in their assigned discipline. One individual may cover multiple disciplines if qualified. Third-party firms retained by the Prime are acceptable.
• Structural Steel Certification (RFI #11): AISC certification for structural steel fabricators (Category STD) and erectors (Category ACSE) is required without exception.
• Painting Scope (RFI #13): Exposed/uninsulated mechanical piping is to be painted per specification 09 91 00, which includes interior and exterior piping. All exposed piping is intended to be primed and painted.
• Seismic Restraint Design (RFI #15): Final attachments for structures (towers, chillers, piping, conduits) must be designed by a delegated seismic restraint vendor.
• Heat Trace System (RFI #17): Contractors must submit detailed heat trace information from their chosen vendor. The single heat trace connection shown on electrical drawings is diagrammatic; contractors must provide full power distribution and coordination.
• Piping Support (RFI #18): The primary roof structure supports a distributed, uniform load of 23-psf for hung MEP. The contractor's engineer must design secondary infrastructure for MEP/equipment and anchors.
• Safety Officer (RFI #18): The Alternate Safety Officer may be served by the Superintendent and/or Quality Control Manager.
• Tuberculosis Screening (RFI #19): This requirement cannot be waived.
• Campus Cooling Calculation (RFI #20): The campus-wide cooling calculation was performed by the A/E and is not part of the contractor's scope.
• Utility Services (RFI #21): Offerors are not responsible for boiler fuel costs. Electricity for uses other than cranes/hoists, welding, and temporary heat is at no cost. Water is at no cost, subject to contractor furnishing service and backflow prevention.
• Testing Laboratory Services (RFI #22): Necessary laboratory services are the responsibility of the contractor.
• CQC System Manager Qualifications (RFI #23): Degrees in architecture or engineering are acceptable, though construction management is preferred.
• CQC System Manager/Site Superintendent (RFI #24): The CQC System Manager may not also serve as the project superintendent.
• Experience Matrix (RFI #25): Personnel in the experience matrix do not need to be individually assigned; one person can cover multiple skills.
• BIM Requirements (RFI #26): Digital models are not required; only tracked as-built conditions.
• Commissioning Manager (RFI #27): The CQC System Manager may perform the role of commissioning manager.
• Project Schedule (RFI #28): A cost-loaded CPM schedule is required; resource loading is not.
• Scheduler (RFI #29): A dedicated scheduler is not required, but project personnel must have the necessary skills.
• Scheduling Software (RFI #30): Primavera P6 is not required; any native schedule file is acceptable.
• PCI Certification (RFI #31): PCI certification requirements for precast fabricators and erectors may not be waived.
• Precast Sample Panel (RFI #32): The damaged and repaired sample panel is required and may be used as part of the final mockup.
• Waterproofing (RFI #33): Modified bituminous sheet waterproofing is not required for this building addition.
• Water Stops (RFI #34): Water stops per Detail 12 are considered optional and may be removed as a cost-saving measure.
• Perforated Pipe (RFI #35): Foundation drains are not warranted; disregard perforated pipe in the detail.
• Gravel Course (RFI #36): 6 inches of gravel is required per specification 31 20 00, not 4 inches as shown in Detail 12.
• Signage (RFI #37): No project-specific signage is required, only code-required signage.
• Equipment Pad Thickness (RFI #38): 6-inch-thick equipment pads are required.
• Fire Extinguisher Cabinets (RFI #40): Provide (3) surface-mounted stainless steel fire extinguisher cabinets (10 lb) in specified locations.
• Roof Guardrail Painting (RFI #41): Shop primed and painted is acceptable; the VA will provide the color.
• Draft Proposal Review (RFI #43): Draft proposals are not reviewed; only formally submitted proposals are evaluated.
• Subcontractor Bidding (RFI #44): Information on plan holders is available in amendment 0001 and SAM.gov attachments.
• Site Visit (RFI #45): No additional site visits or virtual walkthroughs will be scheduled. Offerors must rely on solicitation documents.
• Bid Bond Cap (RFI #46): The bid bond cap is $2,000,000.
• Performance and Payment Bonds (RFI #47): Penal sums are 100% of the contract price.
• Personnel Vetting (RFI #48): Government cannot guarantee vetting times; contractors must coordinate with COR and facility security.
• Wage Rates (RFI #49): Applicable Davis-Bacon Act general wage determination for Spokane County applies to all covered laborers and mechanics.
• SDVOSB Verification (RFI #50): Verification must be current in SBA VetCert/VA CVE registry by the proposal submission date.
• Multi-Email Submissions (RFI #51): Clearly label emails "Email 1 of N," etc. All parts must arrive by the deadline.
• State and Local Taxes (RFI #52): Include all applicable Washington State and local taxes based on rates in effect on the contract date.
• Cooling Tower Location (RFI #53): Cooling towers will be located as shown by design drawings.
• Cooling Tower Structural Loading (RFI #54): Final attachments to structure must be designed by a delegated seismic restraint vendor.
• Cooling Tower Vibration/Noise (RFI #55): Final attachments to structure must be designed by a delegated seismic restraint vendor.
• Cooling Tower Mounting (RFI #56): Final attachments to structure must be designed by a delegated seismic restraint vendor.
• Cooling Tower Basis of Design (RFI #57): Basis of design is shown on sheet M-601; equal substitutions are considered.
• Cooling Tower Water Treatment (RFI #60): Requirements are in specification 23 25 00; exact requirements depend on the approved system.
• Factory Witness Testing (RFI #61): Not required for cooling towers.
• Test and Balance (RFI #62): TAB to confirm function as specified by drawing.
• Seismic Restraints (RFI #63): Final attachments to structure must be designed by a delegated seismic restraint vendor.
• Existing Roof Structure Review (RFI #64): Not necessary for Building 44 roof.
• Cooling Tower Access (RFI #65): See sheet S0.20 for catwalk isometric.
• Chiller/Cooling Tower Balancing (RFI #66): Balancing of the entire newly installed system is required.
• Cooling Tower Noise (RFI #67): Noise has been analyzed; basis of design towers have allowable noise levels.
• BMS Integration (RFI #68): See control points on sheet M-801.
• Temporary Cooling (RFI #69): Not required; existing chiller plant remains online.
• Crane/Helicopter Lift (RFI #70): May be approved during submittal process.
• Cooling Tower Warranty/Startup (RFI #71): Warranty periods are in equipment specifications or section 01 00 00. Startup by manufacturer per 23 65 00.
• ICRA Classification (RFI #72): ICRA required only when making penetrations into the existing building.
• Existing Plant Operation (RFI #73): Facility maintains operation; contractor must coordinate outages.
• Chilled Water Loop Phasing (RFI #74): Exact phasing determined at tie-in; generally, loop supply will be isolated.
• Asbestos/Lead Survey (RFI #75): Project is new build; no existing lead/asbestos.
• Foundation/Structural Requirements (RFI #76): Provided by drawing documents.
• Equipment Furnishing (RFI #77): All equipment is contractor-furnished.
• Roof Penetrations/Support/Waterproofing (RFI #78): Requirements in specifications and drawing set.
• Electrical Connections (RFI #79): Locations on ES-101, sizes on EP-602. Isolation procedure involves upstream/downstream switches.
• Utility Outages (RFI #80): Contractor is responsible for coordinating all shutdowns.
• Commissioning Management (RFI #81): Third-party CxA manages overall commissioning. Contractor responsible for pre-commissioning.
• Training/Demonstration (RFI #82): Provide training on operation, settings, and maintenance.
• On-Site Supervision (RFI #83): Site Superintendent, QC Manager, and SSHO must be onsite anytime work is performed; no double-hatting.
• SDVOSB Past Performance (RFI #84): Refer to response for RFI #2.
• Temporary Facilities (RFI #85): Contractor to furnish site sanitary facilities.
• Noise/Vibration/Dust Control (RFI #86): Coordinated when work affects boiler plant staff.
• Warranty/O&M Manuals (RFI #87): Requirements in each specification section.
• Value Engineering (RFI #88): Proposals to perform work as designed.
• Testing/Balancing/Commissioning Documentation (RFI #89): Contractor performs T&B and pre-commissioning; third party performs final commissioning.
• Submittal Schedule (RFI #90): VA turnaround generally 2 weeks; longer periods may be necessary.
• Geotechnical/Soils Report (RFI #91): Design considered report findings; may be requested post-award.
• Divisional Price Breakout (RFI #92): Attachment 7 must be submitted separately; offerors may add, remove, or modify lines.
• Tie-in Schedule (RFI #93): Tie-ins shown on mechanical/electrical sheets; coordination required during normal working hours.
• Davis-Bacon Wage Rates (RFI #94): Minimum rates set by Government; contractors may pay higher wages.
• Offer Submission Date Extension (RFI #95): Extended to May 27, 2026, 10 AM PDT.

These clarifications and responses address specific questions regarding technical requirements, administrative procedures, and contractual obligations, ensuring all bidders have a consistent understanding of the solicitation's intent and requirements. Key impacts include clarifications on evaluation criteria, subcontractor participation, specific technical requirements (e.g., equipment specifications, materials, quality control), submission procedures, and contractual terms like bonds and taxes.

Amendment / Modification

This amendment modifies Solicitation 36C26026R0003 for the Construction NRM Project 668-23-101 (Construction Chiller Plant and Cooling Tower at the Mann-Grandstaff VA Medical Center, Spokane, WA).

Key changes include:

• Amendment to the response for RFI #17.

• Posting of additional Questions and Answers (RFI #93-95), including previously posted Q&As.

• Extension of the deadline for submission of offers.

• Responses to RFI #17 have been amended.

• New Questions and Answers (RFIs #93-95) have been added.

• The deadline for receipt of offers has been extended to May 27, 2026, at 10:00 AM PDT.

• See the attached document: '668-23-101 Questions with Consolidated Responses 3'.

Amendment / Modification

This amendment to Solicitation 36C26026R0003 introduces FAR clause 52.222-90, "Addressing DEI Discrimination by Federal Contractors (APR 2026)". This clause prohibits racially discriminatory diversity, equity, and inclusion (DEI) activities in connection with contract performance. It requires contractors to cooperate with the Contracting Officer for compliance, report subcontractor violations, and include the clause in subcontracts. Non-compliance may result in contract termination or ineligibility for future contracts.

• FAR clause 52.222-90 is added.

• No changes to proposal deadlines, requirements, or evaluation factors are indicated by this amendment.

Questions & Answers / Clarifications

This document consolidates questions submitted by potential contractors regarding Solicitation Number 36C26026R0003 for the Mann-Grandstaff VA Medical Center, along with the Government's responses. It aims to clarify requirements and provide additional information to assist bidders.

• Experience Threshold (RFI #1): For "similar large cooling equipment" experience, the threshold is defined as chillers with at least a 400-ton capacity.
• Subcontractor Past Performance (RFI #2): SDVOSB prime offerors can submit past performance references from first-tier subcontractors for "similar large cooling equipment" experience, provided the relationship and participation are clearly described.
• Medium-Voltage Cables (RFI #3): The existing campus primary loop nominal voltage is 13.2 kV. Both Normal and Emergency loops are constantly energized and cannot be isolated simultaneously.
• BMS Integration (RFI #4): The existing campus BMS is "Schneider" and is compatible with BACnet/IP.
• Chilled Water Loop Architecture (RFI #5): The existing campus chilled-water loop is a variable-primary configuration.
• Cooling Tower Make-up Water (RFI #6): Current plans indicate domestic cold water for cooling tower make-up.
• Building 44 Roof Structural Integrity (RFI #7): The roof of the new chiller plant is designed to support the cooling tower loads.
• "Or Equal" Substitutions (RFI #8): "Or equal" substitutions are allowed pending approval and with assurance of equivalent performance.
• Quality Control Personnel (RFI #9): Specialty QC personnel must be physically present only during active work in their assigned discipline. A single qualified individual may cover multiple disciplines if workload allows. Independent third-party technical firms retained by the Prime are acceptable.
• Special Inspections (RFI #10): When specified, special inspections are to be performed by a special inspector outside of the QC Manager.
• Structural Steel Qualifications (RFI #11): AISC certification is required for structural steel fabricators (Category STD) and erectors (Category ACSE).
• Garratt-Callahan Contact (RFI #12): Matthew Bofenkamp (mbofenkamp@g-c.com) is the contact for Garratt-Callahan.
• Painting Requirements (RFI #13): Exposed/uninsulated mechanical piping is to be primed and painted per specification 09 91 00.
• Chiller Basis of Design (RFI #14): The basis of design chiller equipment is the YORK YZ line.
• Seismic Restraint Design (RFI #15): Final attachments for structures, towers, chillers, and piping will be designed by a delegated seismic restraint vendor.
• Heat Trace System (RFI #16): Contractor to submit detailed heat trace information from a vendor of choice; manufacturer-specific solutions may be proposed.
• Roof Piping Support (RFI #17): The uniform load allowance for structural roof framing includes hung MEP loading. Secondary support of hung MEP is the Contractor's licensed engineer's responsibility.
• Alternate Safety Officer (RFI #18): The Alternate Safety Officer may be served by the Superintendent and/or Quality Control Manager.
• Tuberculosis Screening (RFI #19): This requirement cannot be waived.
• Campus Wide Cooling Calculation (RFI #20): This calculation was performed by the A/E and is not in the construction contractor's scope of work.
• Boiler Fuel Costs (RFI #21): Offerors are not responsible for inclusion of any boiler fuel related costs.
• Testing Laboratory Services (RFI #22): Necessary laboratory services are the responsibility of the contractor.
• CQC System Manager Degree (RFI #23): A degree in architecture or engineering is acceptable, with a construction management degree preferred.
• CQC System Manager/Site Superintendent (RFI #24): The CQC System Manager may not also serve as the project superintendent.
• Experience Matrix Personnel (RFI #25): Personnel in the experience matrix are not required to be individually assigned; one person may cover multiple roles if skilled.
• BIM Services (RFI #26): Digital models are not required; only tracked as-built conditions.
• Commissioning Manager (RFI #27): The CQC System Manager may perform the role of commissioning manager.
• Project Schedule (RFI #28): Project schedule is required to be cost-loaded only; resource loading is not required.
• Dedicated Scheduler (RFI #29): A dedicated scheduler is not required; project personnel must have the appropriate skill.
• Primavera P6 (RFI #30): Primavera P6 is not required; a native schedule file is required.
• PCI Certification (RFI #31): Specification requirements for PCI certification may not be waived.
• Precast Sample Panel Damage (RFI #32): The sample panel to demonstrate repair procedures is required.
• Waterproofing System (RFI #33): Modified bituminous sheet waterproofing systems will not be required for this building addition.
• Water Stops (RFI #34): Water stops per detail 12 may be removed as a cost-saving measure.
• Perforated Pipe (RFI #35): Disregard the perforated pipe in the detail per the Geotechnical report.
• Gravel Course (RFI #36): Provide 6 inches of gravel per spec section 31 20 00.
• Signage (RFI #37): No project-specific signage is required, only code-required signage.
• Equipment Pad Thickness (RFI #38): Provide 6-inch-thick equipment pads.
• Ramps (RFI #39): Ramps are not required per this scope of work.
• Fire Extinguisher Cabinets (RFI #40): Provide (3) surface mounted stainless steel fire extinguisher cabinets (10 lb).
• Roof Guardrail Painting (RFI #41): Shop primed and painted is acceptable; the VA shall provide the desired color.
• Painting Scope (RFI #42): Construction drawings identify items requiring field prime and paint; all other items shall be factor finished.
• Draft Proposal Review (RFI #43): Government does not review draft proposals.
• Subcontractor Bidding (RFI #44): Information on plan holders is available in amendment 0001 and SAM.gov attachments.
• Site Visit (RFI #45): No additional site visit or virtual walkthrough will be scheduled. Offerors must rely on solicitation documents.
• Bid Bond Cap (RFI #46): The bid bond cap is $2,000,000.
• Performance/Payment Bonds (RFI #47): Penal sums are 100 percent of the original contract price.
• Personnel Vetting (RFI #48): Government cannot guarantee vetting completion times; contractor must follow VA processes.
• Wage Rates (RFI #49): Applicable Davis-Bacon Act general wage determination for Spokane County applies to all covered laborers and mechanics.
• SDVOSB Verification (RFI #50): Verification must be current as of the proposal submission date and remain eligible at award.
• Multi-Email Submissions (RFI #51): Label submissions clearly (e.g., "Email 1 of N"); all parts must arrive by the deadline.
• State and Local Taxes (RFI #52): Include all applicable Washington State and local taxes in proposed prices.
• Cooling Tower Location (RFI #53): Cooling towers will be located as shown by design drawings.
• Cooling Tower Structural Loading (RFI #54): Final attachments to structure will be designed by a delegated seismic restraint vendor.
• Cooling Tower Vibration/Noise (RFI #55): Refer to Section 23 65 00 and Division 01.
• Cooling Tower Mounting (RFI #56): Final attachments to structure will be designed by a delegated seismic restraint vendor.
• Cooling Tower Manufacturer (RFI #57): Basis of design is shown on sheet M-601; "or equal" substitutions considered.
• Cooling Tower Basin Heaters, etc. (RFI #58): See sheet M-601 for basis of design models.
• Cooling Tower Type (RFI #59): See basis of design sheet M-601.
• Cooling Tower Water Treatment (RFI #60): Requirements provided by Specification section 23 25 00.
• Factory Witness Testing (RFI #61): Factory Witness Testing is not required for cooling towers.
• Test and Balance (TAB) for Cooling Towers (RFI #62): Test and balance to confirm function as specified by drawing.
• Seismic Restraints for Cooling Towers (RFI #63): Final attachments to structure will be designed by a delegated seismic restraint vendor.
• Existing Roof Drawings (RFI #64): Building 44 roof has a limited scope; existing structure review is not necessary.
• Cooling Tower Access Platforms (RFI #65): See sheet S0.20 for isometric of catwalk.
• Chiller/Cooling Tower Balancing (RFI #66): Balancing of the entire newly installed system will be required.
• Sound Level Limitations (RFI #67): Noise creation has been analyzed; basis of design towers have allowable noise level.
• BMS Integration for Cooling Towers (RFI #68): See control points on sheet M-801.
• Temporary Cooling (RFI #69): Temporary cooling will not be necessary.
• Crane/Helicopter Lift (RFI #70): May be approved during submittal process with approval of lifting plan.
• Cooling Tower Warranty/Start-up (RFI #71): Required warranty periods are listed in equipment specifications; see 01 00 00 for construction warranty.
• ICRA Classification (RFI #72): ICRA will only be required when making penetrations into the existing building.
• Maintain Existing Operations (RFI #73): Contractor must coordinate outages to ensure existing plants maintain operations.
• Chilled Water Loop Phasing (RFI #74): Exact phasing to be determined at tie-in; generally, loop supply will be isolated for tie-in.
• Hazardous Materials Survey (RFI #75): Project is a new build; no existing lead/asbestos is present.
• Foundation/Structural Requirements (RFI #76): Foundation details are provided by drawing documents.
• Equipment Furnishing (RFI #77): All equipment is furnished by the contractor.
• Roof Penetrations/Support/Waterproofing (RFI #78): Requirements are given by specifications and drawing set.
• Electrical Connections (RFI #79): Locations shown on ES-101, sizes on EP-602; isolation procedure involves upstream/downstream switches.
• Utility Outages (RFI #80): Contractor is responsible for coordination of all shutdowns.
• Commissioning Management (RFI #81): Third-party commissioning by A/E firm; contractor responsible for pre-commissioning.
• VA Personnel Training (RFI #82): Training to include basis of operation, installed settings, adjustable settings, and manufacturer recommended maintenance.
• Site Superintendent/QC Manager/SSHO (RFI #83): VA will not allow "double-hatting"; all three positions must be onsite anytime work is performed.
• Subcontractor Past Performance for SDVOSB (RFI #84): Refer to response to RFI #2.
• Temporary Utilities (RFI #85): Contractor to furnish site sanitary facilities as necessary.
• Noise/Vibration/Dust Control (RFI #86): Site is away from main medical facility; coordinate when work affects boiler plant staff.
• Warranty/O&M Manuals (RFI #87): Requirements given in each specification section and 01 00 00.
• Value Engineering (RFI #88): Proposals to perform work as designed.
• Testing/Balancing/Commissioning Documentation (RFI #89): Testing and balancing by contractor; pre-commissioning by contractor; final commissioning by third party.
• Submittal Schedule (RFI #90): Items submitted to VA generally turned around in 2 weeks.
• Geotechnical/Soils Report (RFI #91): Design considered findings; report may be requested after award.
• Divisional Price Breakout (RFI #92): Attachment 7 must be submitted separately; offerors may add, remove, or modify lines.

These clarifications address specific requirements related to experience, materials, personnel, scheduling, and submission procedures, ensuring offerors have a consistent understanding for proposal preparation and pricing.

Amendment / Modification

This amendment to Solicitation 36C26026R0003 provides additional questions and responses (RFIs) related to the "Construction NRM Project 668-23-101 Construction Chiller Plant and Cooling Tower" at the Mann-Grandstaff VA Medical Center, Spokane, WA.

• It includes all RFIs and responses previously posted under Amendment 0002.
• It introduces new RFIs numbered 53 through 92, along with their corresponding consolidated responses.

This amendment primarily impacts the Questions & Answers section of the solicitation. A document titled "36C26026R0003 - 668-23-101 - Questions with Consolidated Responses 2" is attached, containing the updated Q&A.

While this amendment provides clarifications, it does not appear to extend the hour and date specified for the receipt of offers. Bidders should review the newly provided RFIs and responses to ensure their offers are fully informed.

Amendment / Modification

This amendment to Solicitation 36C26026R0003 addresses the "XXXConstruction NRM Project 668-23-101 Construction Chiller Plant and Cooling Tower" located at the Mann-Grandstaff VA Medical Center, Spokane, WA.

The primary purpose of this amendment is to issue responses to questions received by the cut-off period.

Specifically, this amendment includes "RFIs with Consolidated Responses 1" as an attached document.

• RFIs with Consolidated Responses 1 (Attached)

This amendment does not explicitly state a change to the hour and date specified for receipt of offers. However, bidders should review the attached RFI responses for any potential impact on their understanding of the requirements or their proposal preparation.

Questions & Answers / Clarifications

This document contains responses from the Government to Requests for Information (RFIs) submitted by potential contractors regarding Solicitation Number 36C26026R0003 for the Mann-Grandstaff VA Medical Center.

• Cooling Equipment Experience (RFI #1): Similar large cooling equipment is defined as chillers with at least a 400-ton capacity for evaluation purposes.
• Subcontractor Past Performance (RFI #2): An SDVOSB prime can use first-tier subcontractor past performance for "similar large cooling equipment" experience, provided the relationship and participation are clearly described.
• Campus Loop Voltage (RFI #3): The existing campus primary loop nominal voltage is 13.2 kV. Both Normal and Emergency loops are energized and can be isolated independently.
• BMS Manufacturer (RFI #4): The existing campus BMS is "Schneider" and is compatible with BACnet/IP.
• Chilled Water Loop Configuration (RFI #5): The existing chilled-water loop is variable-primary. Specific temperature, flow rate, and pressure requirements are detailed in equipment schedule sheet M-601.
• Cooling Tower Make-up Water (RFI #6): Current plans indicate domestic cold water. Refer to sheet P-201 for specifications.
• Building 44 Roof for Cooling Towers (RFI #7): The roof mentioned is for the new chiller plant, and the project is designed for the cooling tower load.
• "Or Equal" Substitutions (RFI #8): "Or equal" substitutions are allowed pending approval and with assurance of equivalent performance to the design basis.
• Quality Control Personnel (RFI #9): Specialty QC personnel must be physically present only during active work in their assigned discipline. One individual may cover multiple disciplines if qualified. Independent third-party technical firms retained by the Prime are acceptable.
• Special Inspections (RFI #10): When specified, special inspections are to be performed by a special inspector outside of the QC Manager.
• Structural Steel Fabricator/Erector (RFI #11): AISC certification (AISC Certified Plant, Category STD for fabricator; AISC-Certified Erector, Category ACSE for installer) is required without exception.
• Garratt Callahan Contact (RFI #12): Matthew Bofenkamp (mbofenkamp@g-c.com) is the contact for chemical treatment systems.
• Mechanical Piping Painting (RFI #13): Refer to specification 09 91 00 for painting requirements for interior exposed and exterior exposed piping, including specified colors.
• Chiller Basis of Design (RFI #14): The basis of design chiller equipment is the YORK YZ line.
• Seismic Restraint Design (RFI #15): Final attachments to structures (towers, chillers, piping, conduits) shall be designed by a delegated seismic restraint vendor and sealed for VA/AE review.
• Heat Trace System (RFI #17): The contractor is to submit detailed heat trace information from a vendor of choice. The single heat trace connection shown on electrical drawings is diagrammatic; the contractor must provide full design and coordination.
• Alternate Safety Officer (RFI #18): The Alternate Safety Officer may be served by the Superintendent and/or Quality Control Manager.
• Tuberculosis Screening (RFI #19): This requirement cannot be waived.
• Campus Cooling Calculation (RFI #20): This calculation was performed by the A/E and is not in the construction contractor's scope of work.
• Boiler Fuel Costs (RFI #21): Offerors are not responsible for boiler fuel costs.
• Testing Laboratory Services (RFI #22): Necessary laboratory services are the responsibility of the contractor.
• CQC System Manager Degree (RFI #23): A degree in architecture or engineering is acceptable, with a construction management degree preferred.
• CQC System Manager/Site Superintendent (RFI #24): The CQC System Manager may not serve as the Site Superintendent.
• Experience Matrix Personnel (RFI #25): Personnel in the experience matrix are not required to be individually assigned; one person may cover multiple roles if skilled.
• BIM Services (RFI #26): Digital models are not required; only tracked as-built conditions.
• Commissioning Manager (RFI #27): The CQC System Manager may perform the role of commissioning manager.
• Project Schedule (RFI #28): The project schedule must be cost-loaded; resource loading is not required.
• Dedicated Scheduler (RFI #29): A dedicated scheduler is not required; project personnel must have the appropriate skills.
• Primavera P6 (RFI #30): Primavera P6 is not required; a native schedule file is required.
• PCI Certification (RFI #31): Specification requirements for PCI certification may not be waived.
• Precast Sample Panel (RFI #32): The sample panel to demonstrate repair procedures is required and may be used as part of the final mockup.
• Waterproofing System (RFI #33): Modified bituminous sheet waterproofing is not required for this building addition.
• Water Stops (RFI #34): Water stops are considered belt and suspenders and may be removed as a cost-saving measure.
• Perforated Pipe (RFI #35): Disregard perforated pipe in the detail per the Geotechnical report.
• Gravel Course (RFI #36): Provide 6 inches of gravel per spec section 31 20 00.
• Signage (RFI #37): No project-specific signage is required, only code-required signage.
• Equipment Pads (RFI #38): Provide 6-inch-thick equipment pads.
• Ramps (RFI #39): Ramps are not required.
• Fire Extinguisher Cabinets (RFI #40): Provide (3) surface-mounted stainless steel fire extinguisher cabinets (10 lb).
• Roof Guardrail Painting (RFI #41): Shop primed and painted is acceptable; VA will provide the color.
• Painting Scope (RFI #42): Construction drawings identify items requiring field prime and paint; other items shall be factory finished.
• Draft Proposal Review (RFI #43): Government does not review draft proposals; only formally submitted proposals are evaluated.
• Subcontractor Bids (RFI #44): Information on general contractors/plan holders is available in amendment 0001 and SAM.gov attachments.
• Missed Site Visit (RFI #45): No additional site visit or virtual walkthrough will be scheduled. Offerors must rely on solicitation documents.
• Bid Bond Cap (RFI #46): Bid bond cap is $2,000,000.
• Performance/Payment Bonds (RFI #47): Penal sums are 100 percent of the original contract price.
• Personnel Vetting (RFI #48): Government cannot guarantee vetting completion times; follow VA processes.
• Wage Rates (RFI #49): Spokane County wage rates are the applicable Davis-Bacon Act general wage determination.
• SDVOSB Verification (RFI #50): Verification must be current and unexpired in SBA VetCert / VA CVE registry by the proposal submission date.
• Multi-Email Submissions (RFI #51): Clearly label emails (e.g., "Email 1 of N"); all parts must arrive by the deadline.
• State and Local Taxes (RFI #52): Include all applicable Washington state and local taxes based on rates in effect on the contract date.

These clarifications address specific requirements, definitions, and responsibilities, impacting how bidders should interpret specifications, develop proposals, and price their bids. Key areas include experience evaluation, material requirements, quality control, scheduling, and submission procedures.

Other / Unclassified

This document is a sign-in sheet for a site visit related to Project 668-23-101, "Construct Chiller Plant and Cooling Tower" at the Mann-Grandstaff VA Medical Center in Spokane, WA, which took place on April 27, 2026.

It lists attendees from the U.S. Department of Veterans Affairs, including Sangmi Kim (Contract Specialist) and Jeremiah O'Shaughnessy (Contracting Officers Rep. / COR).

It also includes contact information (company, phone, and email) for representatives from various companies who attended the site visit, such as:

• SAN- GREEN LAND
• Winspear Construction
• Advanced Technology Construction
• MACKIN & LITTLE, MECH.
• Wheelhouse Electric llc

This document is relevant to potential bidders as it identifies key government personnel involved in the project and lists companies that attended the site visit. This information can be useful for understanding the project's stakeholder landscape and potential industry interest.

Amendment / Modification

This amendment (0001) to solicitation 36C26026R0003 is issued to provide the Site-Visit Sign-In Sheet that occurred on April 27, 2026. The original solicitation was dated April 20, 2026.

• The Site-Visit Sign-In Sheet is provided as an attachment.

• This amendment does not appear to change the proposal deadline or submission requirements, but bidders should review the attached sign-in sheet for any information relevant to their proposal.

Form / Attachment / Pricing Sheet

This document contains the "Attachment 3 - 668-23-101 Drawings.pdf", which provides detailed architectural and engineering drawings for the "CONSTRUCT CHILLER PLANT AND COOLING TOWER 668-23-101" project at the Department of Veterans Affairs, Spokane, Washington VA Medical Center.

• Cover Sheet (G-001): Project information, consultant details, general notes, code references, building information, and a list of issued sheets.
• Life Safety Plan (LS-101): Details exit routes, occupancy loads, and fire separation requirements.
• Site Plan / Scope of Work (AS-100): Outlines the project's objective to build a new chiller plant to meet facility demand and includes general phasing and site notes.
• Floor Plans (AE-101, AE-200): Illustrate the layout of Level 1, including the chiller plant area, electrical rooms, and other facilities.
• Roof Plans (AE-102): Detail the roof layout, including new cooling tower placement and existing roof conditions.
• Building Elevations (AE-401): Show exterior views of the proposed construction.
• Building Sections (AE-402): Provide cross-sectional views of the building construction.
• Door, Safety Glazing and Louver Information (AE-500): Includes schedules and details for doors, borrowed lites, and exterior louvers.
• Door & Window Details (AE-501): Provides specific construction details for doors and windows.
• Wall Types & Details (AE-502): Details various wall construction types and their associated components.
• Single Ply Roofing Details (AE-503): Illustrates specific details related to the TPO roofing system.
• Existing Conditions Site Plan (C-100): Shows existing site utilities and conditions.
• Demolition Plan (C-110): Outlines areas and elements to be demolished.
• Grading and Utility Plan (C-120): Details proposed grading and utility work.
• Structural Drawings (S0.00 - S5.51): Comprehensive structural details including general notes, loading plans, framing plans, foundation details, steel details, masonry details, and precast panel details.
• Mechanical Drawings (M-001 - M-803): Cover legends, abbreviations, general notes, site plans, HVAC plans, controls diagrams, and schedules for mechanical systems.
• Plumbing Drawings (P-001 - P-502): Include legends, abbreviations, general notes, site plans, and details for plumbing systems.
• Electrical Drawings (EP-000 - EP-701, EL-101, EL-151, EL-400, EL-401, ES-101): Provide symbols, abbreviations, general notes, site plans, power plans, lighting plans, photometric plans, details, and panel schedules.
• Fire Protection Drawings (F-000, F-101): Include legends, notes, abbreviations, and a floor plan for the sprinkler system.
• Fire Alarm Drawings (FA-000, FA-101): Provide legends, notes, abbreviations, and a floor plan for the fire alarm system.
• Special Systems Drawings (EY-000 - EY-501): Cover legends, notes, abbreviations, and floor plans for telecommunications, security, and intrusion alarm systems.

This comprehensive set of drawings is critical for bidders to understand the full scope of work, including architectural, structural, mechanical, electrical, plumbing, fire protection, and special systems requirements. It details the construction of a new chiller plant and cooling tower, including all associated infrastructure and systems. Bidders must review these drawings to accurately estimate costs, plan construction methods, and ensure compliance with all specified requirements.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 - 668-23-101 Specs.pdf", comprises several specification sections crucial for understanding the technical requirements of a project. It includes a Table of Contents for "VHA Master Specifications" (Section 00 01 10), a list of acronyms and abbreviations for HVAC systems, and detailed technical specifications for various components.

• Table of Contents (Section 00 01 10): Outlines divisions and sections of VHA Master Specifications, covering general requirements, existing conditions, concrete, masonry, metals, finishes, specialties, fire suppression, and plumbing.
• Acronyms and Abbreviations: An alphabetical list defining technical terms used in HVAC and other systems.
• Detailed Technical Specifications: Includes requirements for:
  • Conductors and Cables for Electronic Safety and Security (Section 28 05 13)
  • Grounding and Bonding for Electronic Safety and Security (Section 28 05 26)
  • Conduits and Backboxes for Electronic Safety and Security (Section 28 05 28.33)
  • Commissioning of Electronic Safety and Security Systems (Section 28 08 00)
  • Physical Access Control System (Section 28 13 00)
  • Intrusion Detection System (Section 28 16 00)
  • Video Surveillance (Section 28 23 00)
  • Fire Detection and Alarm (Section 28 31 00)
  • Water Utilities (Section 33 10 00)
  • Sanitary Sewer Utilities (Section 33 30 00)
  • Cement and Concrete for Exterior Improvements (Section 32 05 23)
  • Asphalt Paving (Section 32 12 16) These sections detail materials, dimensions, performance standards (e.g., UL, ASTM, NFPA), installation procedures, and testing requirements.

This document is essential for bidders involved in electronic safety and security systems, fire alarm systems, and utility infrastructure. It provides the granular technical details necessary for accurate bidding, proposal preparation, and project execution. Bidders must thoroughly review these specifications to ensure full compliance with all stated requirements, including integration, quality assurance, and installation standards. Understanding the listed acronyms and the overall specification structure is critical for interpreting technical drawings and fulfilling contractual obligations.

Solicitation / RFP / RFQ

This solicitation is for the construction of a Chiller Plant and Cooling Towers at the Mann-Grandstaff VA Medical Center in Spokane, Washington. The project requires the contractor to provide all labor, materials, tools, equipment, transportation, and supervision necessary for completion.

• Construction of Chiller Plant and Cooling Towers.

• Adherence to the Statement of Work (SOW), drawings, and specifications.

• Compliance with various FAR and VAAR clauses, including those related to construction wage rates, Buy American requirements, security, and subcontracting limitations.

• Contract Type: Firm-Fixed-Price.

• Estimated Magnitude: Between $10,000,000 and $20,000,000.

• Period of Performance: To begin within 10 calendar days after notice to proceed and complete within 630 calendar days.

• NAICS Code: 236220 (Commercial and Institutional Building Construction).

• Small Business Size Standard: $45 million.

• Proposals are due by May 21, 2026, at 12:00 PM PDT and must be submitted electronically.

• Evaluation will be based on a best value tradeoff source selection procedure, considering Technical Approach, Past Performance, and Price.

• Technical Approach and Past Performance are of approximately equal importance and significantly more important than Price.

• Key deadlines include: Questions due by April 30, 2026; Site Visit on April 27, 2026; Proposals due May 21, 2026.

• This procurement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• Offerors must acknowledge all amendments.

• A bid guarantee is required (20% of bid price or $2,000,000, whichever is less).

• Proposals must be submitted in two volumes: Volume 1 (Technical and Past Performance) and Volume 2 (Price Proposal).

• Specific formatting and submission requirements are detailed within the solicitation.

Form / Attachment / Pricing Sheet

This document, "Contractor Rules of Behavior," is an appendix to VA Handbook 6500.6, dated March 12, 2010. It outlines the terms and conditions for contractors accessing and using Department of Veterans Affairs (VA) information assets, systems, and sites. It serves as a User Agreement that contractors must acknowledge and accept.

• General Terms and Conditions: Covers expectations regarding privacy, consent to monitoring and reviews by VA personnel (including OI&T and OIG), and prohibitions against unauthorized access or misuse of Federal Government systems.
• Penalties: Details potential criminal, civil, or administrative penalties for violations of Federal laws related to computer misuse.
• General Rules of Behavior: Establishes standards for information security, including procedures for account access, authorized use of systems and software, handling of sensitive information, password protection, and reporting of security incidents.
• Use of Non-VA IT Resources: Specifies conditions for using external IT resources and remote access to VA networks.
• Subcontracting: Clarifies that subcontractors must also adhere to these security requirements.
• Acknowledgement and Acceptance: Requires contractors to sign and return the document, acknowledging their understanding and acceptance of all terms and conditions.

This document is critical for any bidder who will be performing services under a VA contract that involves access to VA information systems or data. It details the mandatory security protocols, user responsibilities, and potential consequences for non-compliance. Bidders must understand these rules to ensure their proposals and subsequent contract performance meet VA security requirements. The document requires a signed acknowledgement, which will likely be a deliverable or a prerequisite for contract award or performance.

Form / Attachment / Pricing Sheet

This document is a General Decision for building construction projects in Spokane County, Washington. It provides prevailing wage rates and fringe benefits for various labor classifications. Bidders should use this information to understand labor costs associated with the opportunity.

• General Decision Number: WA20260114
• State: Washington
• County: Spokane County
• Construction Type: Building (excluding single-family homes or apartments up to 4 stories).
• Effective Dates: Primarily June 1, 2025, with some rates effective July 1, 2025, or later.
• Classifications: Includes rates for trades such as Heat & Frost Insulator, Bricklayer, Tile Finisher/Setter, Carpenter, Drywall Hanger, Electrician, Operator (Backhoe/Excavator/Trackhoe, Power Equipment), Ironworker, Laborer (various types), Painter, Drywall Finisher/Taper, Cement Mason/Concrete Finisher, Plumber, Pipefitter, Roofer, Sheetmetal Worker, Truck Driver, and Welder.

This wage determination is crucial for bidders to accurately estimate labor costs when preparing their proposals. It outlines the minimum prevailing wage rates and fringe benefits that must be paid to workers employed on the construction project, ensuring compliance with labor standards.

Form / Attachment / Pricing Sheet

This document is VAAR 852.219-75, a Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This certification is mandatory for proposal consideration.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Certification Details: The form includes fields for the offeror to acknowledge that the certification is subject to Title 18, United States Code, Section 1001, and that false certification may lead to penalties. It also outlines potential consequences for not acting in good faith, including referral to suspension and debarment committees, fines, and prosecution.
• Compliance Verification: Offerors understand that they may be required to provide documentation (invoices, subcontracts, task lists) to demonstrate compliance during contract performance and upon completion.
• Required Fields: The certification section requires the printed name and title of the signee, signature, date, and company name and address.

This document is critical for bidders to understand the subcontracting limitations specific to the contract type (services, general construction, or special trade construction). Failure to complete, sign, and return this certification with the bid, quotation, or proposal will result in the offer being deemed ineligible for evaluation and award.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) that potential bidders must have completed by their clients or previous contracting officers. It is used to gather feedback on the Offeror's past performance, which will be considered by the government during the evaluation of proposals for the "668-23-101 Construct Chiller Plant and Cooling Towers, Spokane, WA" opportunity.

Section 1: Contractor Information - To be completed by the Offeror being evaluated, including:

• Name, Address, Point of Contact, Phone, Email
• Work performed as (prime/subcontractor), percentage of work performed
• Prime contractor (if subcontractor)
• Contract Title, Number, Type, Location, Award Date
• Contract Acceptance Dates and explanation of differences
• Original and Final Contract Price and explanation of differences
• Scope included in the project and relevance to the current submission.

Section 2: Evaluator Information - To be completed by the client/evaluator, including:

• Evaluator's Name, Position, Address, Phone, Email
• Role in the project
• Ratings on Quality, Schedule/Timeliness, Communication, Management/Personnel/Labor, Cost/Financial Management, and Subcontract Management.
• Summary question: Would you hire or work with this firm again? Provide an overall rating.
• Adjectival ratings definitions (Outstanding, Above Average, Satisfactory, Unsatisfactory, Not Applicable) are provided for guidance.

Offerors are responsible for collecting completed PPQs and submitting them as part of their proposal package by the solicitation due date. This form directly impacts the evaluation of past performance, a critical factor in proposal selection. Bidders must ensure they provide this to relevant past clients and allow sufficient time for completion and submission.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide construction services for the "Construct Chiller Plant and Cooling Towers" project at the Mann-Grandstaff VA Medical Center in Spokane, Washington.

• Construction of a new 4000 gross square foot chiller plant on the roof adjacent to building 44 boiler plant.

• Site preparation and electrical routing for emergency and normal power.

• Modification of the existing loop to maintain loop architecture.

• Construction of a new building to house 3 new chillers with roof support for cooling towers.

• Installation of all electrical equipment, chillers, and chiller support systems (pumps, towers, water treatment, emergency connections).

• Connection to the existing chilled water loop.

• Integration of BMS and controls for all new systems.

• Provision of a qualified manufacturer's representative for installation verification, system startup, adjustments, demonstrations, and testing.

• Full test and balance (TAB) for the building air system and chillers.

• Operating test in the presence of the Contracting Officer's Representative (COR).

• Provision of all Commissioning documentation.

• Training for VA personnel on chiller settings, pump settings, air conditioning flow settings, and balancing.

• Verification of installation locations for proposed equipment.

• Work and testing will be evaluated by the COR for contract compliance.

• Items must be in a clean state, proper working condition, and new.

• A complete validation of the Controls and Instrumentation System is required prior to final acceptance.

• System operation and calibration must be demonstrated by the installer in the presence of the COR.

• Place of Performance: Mann-Grandstaff VA Medical Center, 4815 North Assembly Street, Spokane, Washington 99205.

• Period of Performance: 630 calendar days from the start of work, including project close-out documentation.

• Normal working hours: 0630 to 1630, Monday through Friday.

• Deliverables include inspection documents, testing documents, manual and warranty documents, as-built drawings, and owner's manuals.

• The owner's manual must contain detailed step-by-step instructions for system operation, not just manufacturer manuals.

• Contractor is responsible for all equipment and supplies; no Government-Furnished Equipment (GFE) will be provided.

• As-built drawings and owner's manual to be delivered to the COR no later than the time of beneficial occupancy.

Form / Attachment / Pricing Sheet

This document, "Attachment 7 - 668-23-101 Divisional Price Breakout.xlsx", is a pricing schedule breakout intended to provide a detailed breakdown of costs for the "Construct Chiller Plant and Cooling Tower" project (RFQ: 36C26026R0003) at the Mann-Grandstaff VA Medical Center, Spokane, WA.

• Instructions: Provides guidance on calculating subtotals and contract totals, defines "Division" in the context of construction specifications (CSI), clarifies that the breakdown is for informational purposes only and not separate deliverables, states that field office overhead and general conditions are considered the same category, and confirms all pricing is fixed price.
• Proposal Price Schedule: Includes line items for various construction "Divisions" (e.g., General Requirements, Concrete, HVAC, Electrical) for which pricing is to be provided. It also includes sections for Period of Performance, Mobilization/Demobilization, Insurance/Bonds, Taxes/Other Fees, O&M Manuals, Overhead (rate and daily), SubContract Mark-Up, Profit, and Other Items. The base price for all divisions and subtotals is currently listed as 0.0.

Bidders must use this spreadsheet to provide a detailed price breakdown according to the specified divisions and contract line items. Accurate completion of this schedule is crucial for proposal submission and evaluation, as it forms the basis for the contract's total fixed price. Pay close attention to the instructions regarding calculations and the definition of cost categories like overhead and general conditions.

Solicitation / RFP / RFQ

This is a presolicitation notice for Project #668-23-101, "Construct Chiller Plant and Cooling Towers," to be located at the Mann-Grandstaff Veterans Affairs Medical Center in Spokane, WA. The government is procuring construction services for this project.

• Construction of a Chiller Plant and Cooling Towers.

• Detailed specifications are provided in the attached draft Statement of Work (SOW).

• The magnitude of this construction project is estimated to be between $10,000,000 and $20,000,000.

• The solicitation will be issued on or about April 2, 2026.

• The solicitation will be posted via SAM.gov.

• This procurement is a 100% set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

• The North American Industry Classification Code (NAICS) is 236220 (Commercial and Institutional Building Construction).

• The small business size standard is $45M.

• A draft Statement of Work (SOW) is attached for review.

• The contracting office ZIP code is 98661.

• The Place of Performance is Mann-Grandstaff VA Medical Center, Spokane, WA, 99205.

• The Solicitation Number is 36C26026R0003.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide construction services for the "Construct Chiller Plant and Cooling Towers" project at the Mann-Grandstaff VA Medical Center in Spokane, Washington.

• Construction of a new 4000 gross square foot chiller plant on the roof adjacent to the building 44 boiler plant.

• Installation of 3 new chillers and associated chiller support systems, including pumps, towers, water treatment, and emergency connections.

• Electrical routing for emergency and normal power, and modification of the existing loop architecture.

• Integration of BMS and controls for all new systems.

• Provision of a qualified manufacturer's representative for system placement into service, adjustments, demonstrations, and testing.

• Full test and balance (TAB) for the building air system and chillers, with documentation.

• Operating tests in the presence of the Contracting Officer's Representative (COR).

• Provision of all commissioning documentation.

• Training for VA personnel on chiller settings, pump settings, air conditioning flow settings, and balancing.

• Verification of installation locations for proposed equipment.

• Period of Performance: 630 calendar days.

• Place of Performance: Mann-Grandstaff VA Medical Center, 4815 North Assembly Street, Spokane, Washington 99205.

• As-Built Drawings and Owner's Manual (detailed step-by-step instructions for operation, including plant settings and ranges).

• Inspection documents, testing documents, manual, and warranty documents as required by specifications.

• Contractor is responsible for all equipment and supplies; no Government-Furnished Equipment (GFE) will be provided.

• Final system acceptance requires a systems demonstration and validation of the Controls and Instrumentation System.

• Performance monitoring by the COR to ensure contract compliance.