Base Alarm Services - Los Angeles Air Force Base

Questions & Answers / Clarifications

This document contains a series of questions and answers related to the solicitation for an opportunity on SAM.gov. It aims to clarify ambiguities and provide further details to potential bidders.

• Contract Type: Time-and-materials (T&M) clauses will be removed from the solicitation. Service CLINs (X001 series) are Firm-Fixed-Price (FFP) and intended to be all-inclusive of labor, profit, and indirect costs. Materials CLINs (X002 series) are Not-to-Exceed (NTE).
• Materials Pricing: For materials under the NTE CLIN, pricing will be verified by the Contracting Officer (CO) and Contracting Officer's Representative (COR) to ensure fairness and reasonableness. Allowable costs include freight, taxes, expedite fees, import duties, and hazmat surcharges with proper documentation.
• Period of Performance (PoP): The base period is 9 months (April 19, 2026–January 18, 2027). The reason for the short base period is an internal decision.
• Option Exercise: The government will use standard 30-day advance notice for option exercise, with a 60-day preliminary notice.
• Evaluation Factors: Technical Capability, Past Performance, and Price will be the evaluation factors, listed in descending order of importance. Technical factors combined are significantly more important than price.
• Locations: The four main performance locations are LAAFB, Fort MacArthur, Pacific Crest, and Pacific Heights.
• Cybersecurity: Reference the PWS for instructions on handling alarm/CCTV data and cyber incident reporting.
• Drones: Drones are prohibited for pole/camera inspections.
• Government Furnished Property (GFP): All costs associated with repair and/or replacement of GFP are the government's responsibility.
• Backup Cadence: Backups are required quarterly to ensure they are working properly. The contractor will ensure automated backups are executed quarterly.

Several inconsistencies between the solicitation and PWS have been identified and will be addressed via amendment, including contract type conflicts (removal of T&M clauses) and backup cadences. Offerors should await these amendments for accurate pricing. The HUBZone Price Evaluation Preference clause will be deleted.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding Solicitation ID #: FA2816Q0002 for Base Alarm Services.

• Service Model: The requirement anticipates a full-time on-site technician with as-needed service calls, not solely an on-call model.
• System Identification: The primary alarm system is MDI enterprise 5000 (AECS and IDS), the access control platform is Genetec, and the CCTV/NVR system uses BCD video archivers and directories.
• Security Clearances: A Secret security clearance is mandatory for contractor personnel.
• Contract Line Item Numbers (CLINs): CLIN X001 series is Fixed-Price (FFP) and should be all-inclusive for direct/indirect labor, profit, and after-hours calls. CLIN X002 series is referenced for parts/materials.
• Equipment & Parts: Contractors are responsible for ensuring replacement parts meet government standards. A stock of parts should be on hand as identified in the PWS. The government provides funding for parts.
• Staffing: A minimum of two employees is required per the PWS. This is a minimum threshold, and the government does not anticipate a larger onsite staffing level.
• Response Times: A four-hour onsite response is required for service calls. There are no specific performance metrics for repair completion times; work is considered complete when finished. Preventive maintenance (PM) is scheduled by contractor employees and must be completed by the last working day of the month.
• Government Furnished Equipment: The Base will provide a laptop/desktop PC, a base printer, Windows-based software, and a landline for official use.
• Site Maps/Layouts: Detailed site maps or floor plans will not be provided due to security vulnerabilities. Alarm and camera quantities, along with the number of buildings, are specified in the PWS.

These clarifications provide specific details on system components, staffing, security requirements, and pricing structures, which bidders must incorporate into their proposals. The period of performance should be referred to in SF 1449.

Solicitation

This document is a solicitation for Base Alarm System Services for Los Angeles Air Force Base. It outlines the requirements for providing alarm system services, including transportation, supplies, personnel, and equipment.

• Provision of Base Alarm System Services.

• Contractor shall provide all transportation, supplies, personnel for on-site support, and equipment.

• Equipment and parts purchased for required work, not covered in the PWS, will be ordered against a specific CLIN and verified by the COR.

• This CLIN is for materials only; labor hours, profit, and overhead are included in CLIN X001 pricing.

• The solicitation number is FA281626Q00020001.

• The solicitation issue date is March 11, 2026.

• The offer due date is March 26, 2026, at 12:00 PM.

• The North American Industry Classification Standard (NAICS) code is 561621, with a size standard of $25,000,000.00.

• The contract includes an initial period and multiple option periods.

• Offers must be submitted by the due date specified.

• Evaluation will be based on Technical Capability (Acceptable/Unacceptable), Past Performance, and Price.

• Technical Capability requires meeting all certifications outlined in the PWS.

• Past Performance will be evaluated on a scale from Substantial Confidence to No Confidence.

• Price will be evaluated for completeness and reasonableness.

• Technical Capability and Past Performance combined are more important than Price.

• The acquisition is set aside 100% for Small Business.

• The solicitation references Attachment 1 - Performance Work Statement (PWS).

• FAR clauses 52.212-1, 52.212-3, and 52.212-4 are incorporated by reference and attached.

Solicitation / RFP / RFQ

This document is a solicitation (FA281626Q0002) for Base Alarm Services for the Los Angeles Air Force Base. The solicitation details the requirements, contract terms, and submission instructions for potential offerors.

• Provision of base alarm system services, including transportation, supplies, personnel, and equipment.

• Procurement of equipment and parts as needed, verified by the Contracting Officer's Representative (COR).

• Services are specified in Attachment 1 - Performance Work Statement (PWS).

• The solicitation is for Base Alarm Services for Fiscal Year 2026.

• The contract includes an initial period and multiple option periods.

• Pricing arrangement is Firm Fixed Price.

• The North American Industry Classification Standard (NAICS) code is 561621, with a size standard of $25,000,000.00.

• Offer Due Date: March 26, 2026, at 12:00 PM.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-4, 52.212-3, and 52.212-5 by reference.

• Evaluation factors will include Technical, Past Performance, and Price.

• Payment will be made via Wide Area WorkFlow (WAWF).

• This acquisition is set aside 100% for Small Business.

• The document includes extensive FAR and DFARS clauses, contract administration data, and detailed delivery/performance information across multiple pages.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for the maintenance and repair of Base Alarm, Access Control, and Network Surveillance Systems at Los Angeles Air Force Base (LAAFB) and Fort MacArthur, including Pacific Crest and Pacific Heights.

• Furnish at least two employees, equipment, labor, tools, materials, supervision, and transportation for maintenance and repair of all Base Alarm and CCTV systems.

• Support includes various facilities and buildings at Fort MacArthur and LAAFB, such as armories, clinics, BX facilities, command posts, and administrative buildings.

• Services include preventive maintenance, repair, small installations, and relocation of alarm and surveillance equipment.

• Specific components to be maintained include alarm systems, surveillance components, Network Video Recorders (NVRs), Network Switches, surveillance cameras (PTZ, stationary, 360-degree, LPR), UPS, monitors, door contacts, proximity readers, and alarm panels.

• The contractor will also be responsible for testing the fail-over function of the base alarm system MDI server quarterly.

• Spare parts availability is critical, and the contractor must maintain an up-to-date inventory of required spare parts.

• Maintenance and testing will be conducted in accordance with specific AFI, ICD, and AFM requirements.

• Service calls require immediate response to ensure alarm systems are fully operational.

• For Special Access Areas (SCIFs), service personnel must be onsite within four hours of receiving a service call.

• Monthly status reports are required.

• Two eight-hour training sessions per year for Security Forces personnel on software capabilities and system functions.

• Los Angeles Air Force Base (LAAFB) and Fort MacArthur, including Pacific Crest and Pacific Heights.

• Work to be performed during normal working hours (0700-1600), Monday through Friday, with exceptions for alarm testing which may occur after hours or on weekends.

• Contractor employees must possess appropriate security clearances (Secret).

• Compliance with Hazardous Material (HAZMAT) regulations.

• Adherence to OSHA standards and provision of a Safety Plan.

• Employees must present a clean, neat, and professional appearance and wear a Los Angeles AF badge.

• Training on MDI functions and software capabilities for SCIF personnel.

• Contractor must provide approved software support and corrections for defects and anomalies.