OSG-A Duty Vehicles Rental

Questions & Answers / Clarifications

This document contains responses to a Request for Information (RFI) and clarifications related to a solicitation for vehicle leases.

• Vehicle Age: Current or prior year models with less than 40,000 km are acceptable, overriding a previous six-month age requirement. Attachment 01 – SOW has been revised.
• Vehicle Quantity: The requirement is for one 8-15 passenger van and one cargo van, correcting an inconsistency in the RFQ and SOW.
• Delivery Location & Timeline: Vehicles are to be delivered to 82 Northbourne Ave, Braddon, ACT 2612, Australia, within 7 calendar days from the contract award date. The SOW has been revised.
• US Headquartered Business Bids: A US-headquartered business with international operations can bid, provided they meet SOW requirements. The method of meeting requirements is at the bidder's discretion.
• Seat Belts: All seats must have a seat belt, but a 3-point seat belt is not strictly required.
• Vehicle Dimensions: A 1% deviation from specified dimensions is acceptable to accommodate the latest vehicle models, provided the vehicles are similar to the "a. Model" specification.
• Sedan Length: Vehicles exceeding 4375 mm in length but meeting the "Four Door Sedan" body style are considered "similar" and technically acceptable, allowing flexibility for current industry standards. The SOW has been revised.
• Spare Tire Requirement: A "space-saver" wheel in exceptional condition is technically acceptable. A full-size tire replacement must be provided within 24 hours.
• Engine Displacement: Smaller engine displacements than the specified minimum (2143 cc) will be deemed technically unacceptable unless current industry standards reflect this displacement for "current or prior year models," which will take precedence.
• Payment Processing: Unit Price and Total price must be all-inclusive of any credit card fees or surcharges. Government-Wide Purchase Card (GPC) is the primary payment method.
• Comprehensive Insurance: The $1,000 excess requirement is for third-party incidents at no fault of the Government. The Government is responsible for damages caused by its fault.
• Cargo Space: Minimum cargo space for the cargo van must be 6.0 cubic meters.
• Vehicle Brands: While there is no strict prohibition on Chinese-made vehicles, all offerors must comply with FAR 52.204-26 and RFO 52.240-90(c) regarding covered telecommunications equipment and services. Offerors quoting Chinese-made vehicles must provide written confirmation that they are not in violation of this statute.

Several sections of the SOW and RFQ have been revised based on these clarifications. Bidders should review the updated documents for accuracy. The document also clarifies requirements related to vehicle specifications, delivery, payment, and compliance with federal statutes.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services, specifically the rental of duty vehicles. The acquisition is being conducted in accordance with FAR Part 12. Offers are requested via this announcement, and a separate written solicitation will not be issued. The solicitation number is FA523426Q0003.

The solicitation details the requirement for various types of rental vehicles, including:

• Four Door Sedans (5 PAX, 2WD, 4x2, Right Hand Drive)
• Full Size Vans (8-15 PAX, 2WD, 4x2, Right Hand Drive, Diesel or Gasoline Engine)
• Cargo Vans (2WD, 4x2, Right Hand Drive, Diesel or Gasoline Engine)

All vehicles are to be rented for a period of 12 months, with an option to extend services for up to 6 months. Specific details for each vehicle type are provided in Attachment 01 - Statement of Work (SOW).

• Contract Type: Firm Fixed Price

• Period of Performance: 12 months, with a potential 6-month extension.

• Estimated Value: Not explicitly stated, but NAICS code 532111 and a Size Standard of $47M are provided.

• Quotes are due by 2:00 PM Australian Eastern Standard Time (AEST) on 21 May 2026.

• Questions/Requests for Information are due by 19 May 2026 at 2:00 PM AEST.

• Offers will be evaluated on a best-value basis, considering both technical acceptability and lowest price.

• Technical acceptability will be rated as Acceptable or Unacceptable.

• Vendors must acknowledge all amendments in writing with their quotation submittal.

• Vendors not registered in SAM.gov must complete Attachment 03 - 889 Representation Form to be eligible for award.

• Set Aside: Full and Open

• This acquisition is not set-aside for small business concerns.

• It is subject to the World Trade Organization Government Procurement Agreement (WTO GPA) and the Australia Free Trade Agreement (FTA). Suppliers from WTO GPA member countries and FTA partner countries are eligible.

• Domestic preference rules, including the Buy American Act, are waived.

• Amendment 08 has extended the RFQ submission deadline to allow vendors to revise quotes due to minor changes in vehicle specifications. The core requirement remains unchanged.

• Deliveries must be Free on Board (FOB) Destination.

• Payment methods include Government-Wide Purchase Card (GPC) and Wide-Area Work Flow (WAWF).

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide vehicle rental services for the Oversight and Support Group - Australia (OSG-A) at Canberra, Australia.

• Provide 2 four-door sedans, 1 8-15 passenger van, and 1 cargo van.

• Vehicles must be current or prior model year with less than 40,000 km, in good quality and safe operating condition, and comply with Australian law.

• Vehicles must be registered with Australian license plates and have Compulsory Third-Party Personal Injury Insurance (CTP) and comprehensive insurance with an excess of A$1,000.00.

• Drivers must be above 21 years old.

• Deliver vehicles within 7 calendar days from contract award date.

• Provide all necessary equipment, tools, materials, and labor.

• Ensure vehicles meet safety requirements including seat belts, rear-view mirrors, back-up camera, windshield wipers, parking brake, horn, serviceable lights, and airbags (when available).

• Vehicles must have functioning heating and air conditioning.

• Tires must be new or in exceptional condition, with a spare tire provided.

• Windows must be tinted (where allowed by local laws).

• Each vehicle must include a lug wrench, jack, road safety kit, and fire extinguisher.

• Vehicles must meet manufacturer's standards and specific criteria outlined in the SOW.

• Government may reject non-compliant vehicles.

• Contractor is responsible for all maintenance, including parts and labor for fair wear and tear.

• Vehicles must be replaced after 100,000 KM, unless waived by the Contracting Officer for exceptional condition.

• Loaner vehicles of equal or greater quality must be provided within 24 hours if a primary vehicle is unavailable.

• Vehicle towing/recovery service must be available 24 hours a day for disabled vehicles.

• Contractor must provide a list of authorized repair facilities.

• Contract is a base year plus four option years, with an additional 6-month extension option, not to exceed 66 calendar months.

• Vehicles to be delivered to 82 Northbourne Ave, Braddon, ACT 2612, Australia, unless an alternate location is agreed upon.

• Vehicles to be returned to the same address upon contract conclusion.

• Contractor must designate a Contract Manager available during local business hours.

• Contractor must provide points of contact for interface with the contract representative.

• Government is responsible for loss or damage due to negligence of the Government, its agents, or employees, except for normal wear and tear.

• Contractor is liable for loss or damage resulting from their fault, negligence, or wrongful act.

• Government operator is responsible for operator care (fluids, tire pressure, lights, etc.).

• Government is responsible for re-fueling each vehicle.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products/services, issued as a Request for Quote (RFQ) under solicitation number FA523426Q0003. The acquisition is for full and open competition and is not set-aside for small businesses. It is subject to the World Trade Organization Government Procurement Agreement (WTO GPA) and the Australia Free Trade Agreement (FTA), making suppliers from member countries eligible to compete. Domestic preference rules, including the Buy American Act, are waived.

The solicitation requires the rental of various vehicles, including:

• Four Door Sedans (5 PAX, 2WD, 4x2, Right Hand Drive)
• Full Size 8-15 PAX Vans (2WD, 4x2, Right Hand Drive, Diesel or Gasoline Engine)
• Cargo Vans (2WD, 4x2, Right Hand Drive, Diesel or Gasoline Engine)

All vehicles are to be provided in accordance with Attachment 01 - Statement of Work (SOW). The rental period for all listed items is 12 months.

The government intends to award one (1) Firm Fixed Price contract. The period of performance is not explicitly stated beyond the 12-month rental period for individual items, but the contract may include options to extend services.

• Quotes are due via email only. Faxed or mailed submissions will not be accepted.

• Offers will be evaluated on a best-value basis, considering technical acceptability and lowest price.

• The government may award without discussions.

• Vendors must acknowledge all amendments in writing with their quotation submittal.

• Key deadlines:

  • Questions/Requests for Information Due Date: 01 April 2026 at 2:00 PM AEST
  • Response Date (Amended): 07 April 2026 at 5:00 PM AEST

• Full and open competition.

• Suppliers from WTO GPA member countries and FTA partner countries are eligible.

• Vendors not registered in SAM.gov must complete Attachment 03 - 889 Representation Form to be eligible for award.

• All deliveries must be Free on Board (FOB) Destination.

• Quotes must include a statement regarding acceptance of terms and conditions or list any exceptions.

• FAR/DFARS provisions and clauses are applicable.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services, issued as a Request for Quote (RFQ). The government is procuring rental vehicles. This acquisition is solicited as full and open, not set-aside for small business concerns. It is subject to the World Trade Organization Government Procurement Agreement (WTO GPA) and the Australia Free Trade Agreement (FTA). Domestic preference rules, including the Buy American Act, are waived.

The solicitation details the need for various rental vehicles, including:

• Four Door Sedans (5 PAX, 2WD, 4x2, Right Hand Drive)
• Full Size 8-15 PAX Vans (2WD, 4x2, Right Hand Drive, Diesel or Gasoline Engine Driven)
• Cargo Vans (2WD, 4x2, Right Hand Drive, Diesel or Gasoline Engine Driven)

These vehicles are to be provided in accordance with Attachment 01 - Statement of Work (SOW). The quantity for each vehicle type is listed, with a duration of 12 months.

• Contract Type: Firm Fixed Price

• Period of Performance: 12 months for the vehicles, with an option for an additional 6 months for services (FAR 52.217-8).

• Estimated Value: Not explicitly stated.

• Submission Method: Quotes are due and must be received via email only. Faxed or mailed submissions will not be accepted.

• Quote Submission Requirement: Quotes must include a statement regarding acceptance of the terms and conditions or list any exceptions. Vendors not registered in SAM.gov must complete Attachment 03 - 889 Representation Form.

• Evaluation Criteria: Offers will be evaluated on a best-value basis, considering technical acceptability and lowest price. The government intends to award without discussions.

• Key Deadlines:

  • Questions/Requests for Information Due Date: 01 April 2026 at 2:00 PM Australian Eastern Standard Time (AEST)
  • Response Date: 07 April 2026 at 2:00 PM Australian Eastern Standard Time (AEST)

• Set Aside: Full and Open.

• Eligibility: Suppliers from WTO GPA member countries and FTA partner countries are eligible.

• Amendments: Amendment 06 has been issued to add further responses to submitted RFIs.

• Attachments: Attachment 01 - Statement of Work (SOW) is referenced.

• Payment: Payments will be made via Government-Wide Purchase Card (GPC) / Credit Card or Wide-Area Work Flow (WAWF). Inability to process payment via GPC or WAWF may result in ineligibility for award.

Questions & Answers / Clarifications

This document contains responses to a Request for Information (RFI) regarding vehicle requirements for an unspecified opportunity. It clarifies several points related to vehicle specifications, delivery, and contract terms.

• Vehicle Age: Current or prior year models with less than 40,000 km are acceptable, overriding a previous requirement for vehicles less than six months old. Attachment 01 – SOW has been revised.
• Vehicle Configuration: The requirement is for one 8-15 passenger van and one cargo van, not two cargo vans as previously indicated. SOW and RFQ have been revised.
• Delivery Location & Timeline: Vehicles must be delivered to 82 Northbourne Ave, Braddon, ACT 2612, Australia, within 7 calendar days from the contract award date. The SOW has been revised.
• Business Operations: A US-headquartered business with international operations can bid, provided they meet SOW requirements, potentially with a local partner.
• Seat Belts: All seats must have a seat belt, but a 3-point seat belt is not strictly required.
• Vehicle Dimensions: Approximately 1% deviation from specified dimensions is allowed to accommodate the latest vehicle models, provided they are similar and meet "a. Model" specifications. The SOW has been revised.
• Sedan Dimensions: Vehicles exceeding 4375 mm in length but meeting the "Four Door Sedan" body style are considered "similar" and technically acceptable. The SOW has been revised.
• Spare Tire: A "space-saver" wheel in exceptional condition is acceptable in lieu of a full-size spare. A replacement must be issued within 24 hours.
• Engine Displacement: Smaller engine displacements than the specified minimum (2143 cc) will be deemed Technically Unacceptable unless current industry standards for "current or prior year models" cannot meet the minimum.
• Payment Processing: Unit Price and Total Price must be all-inclusive of any credit card fees or surcharges. GPC is the primary payment method, with EFT via WAWF as secondary.
• Insurance: The $1,000 comprehensive insurance requirement is for third-party incidents not at fault of the Government. Government-caused damages are covered by the Government.
• Cargo Space: Cargo space for the cargo van must be a minimum of 6.0 cubic meters.

Several sections of the SOW and RFQ have been revised based on these clarifications. Bidders should review the updated documents for accurate requirements regarding vehicle age, configuration, delivery, dimensions, and spare tires.

Statement of Work (SOW)

To provide vehicle rental services for the Oversight and Support Group - Australia (OSG-A) in Canberra.

• Provide 2 four-door sedans, 1 8-15 passenger van, and 1 cargo van.

• Vehicles must be current or prior model year with less than 40,000 km.

• Specific dimensions, engine displacement, seating, and accessory requirements are detailed for each vehicle type.

• Vehicles must be registered in Australia with compulsory third-party insurance and comprehensive insurance with a minimum excess of A$1,000.00.

• Vehicles must be in good quality, safe operating condition, and comply with Australian law.

• All vehicles must have new or exceptional condition tires, including a spare.

• Vehicles must be delivered within 7 calendar days of contract award.

• Joint Inspection: Conducted at delivery and return to document vehicle condition.

• Maintenance: Contractor is responsible for all maintenance, including parts and labor for fair wear and tear.

• Vehicle Replacement: Vehicles must be replaced after 100,000 KM, or if out of commission. Loaner vehicles must be provided within 24 hours if a primary vehicle is unavailable for more than 24 hours.

• Towing/Recovery: Contractor must provide 24-hour service for disabled vehicles.

• Points of Contact: Contractor must provide contact information for issues concerning rental vehicles.

• Contract Manager: A designated Contract Manager must be available during local business hours.

• Contract is a base year plus four option years, with a potential 6-month extension, not to exceed 66 calendar months.

• Vehicles are to be delivered to 82 Northbourne Ave, Braddon, ACT 2612, Australia, unless an alternate location is agreed upon.

• Vehicles are to be returned to the same address upon contract conclusion.

• Registration & Insurance: Australian registration and insurance are mandatory.

• Driver Age: Drivers must be above 21 years old.

• Safety Features: Vehicles must meet all host nation safety requirements, including seat belts, rear-view mirrors, backup camera, parking brake, horn, serviceable lights, and airbags.

• Condition: Vehicles must be free of excessive soil, rust, and damage.

• Repairs: Government reserves the right to repair damages caused by negligence at contractor-authorized facilities.

• Liabilities: Contractor is liable for claims resulting from their fault, negligence, or wrongful act.

• Payment: Monthly payments processed via Government-Wide Purchase Card (GPC/Credit Card) or Wide-Area Workflow, upon submission of invoice.

Questions & Answers / Clarifications

This document contains responses to a Request for Information (RFI) and clarifications related to a solicitation (RFQ) for vehicles. It addresses inconsistencies and provides further details on requirements.

• Vehicle Age: Current or prior year models with less than 40,000 km are acceptable, adjusting the initial requirement for vehicles less than six months old.
• Vehicle Quantity: The requirement is confirmed as one 8-15 passenger van and one cargo van, correcting an inconsistency with the CLIN schedule.
• Delivery Location & Timeline: Vehicles must be delivered to 82 Northbourne Ave, Braddon, ACT 2612, Australia, within 7 calendar days from the contract award date.
• Business Operations: A US-headquartered business with international operations can bid, provided they meet the Statement of Work requirements, potentially with a local partner.
• Seat Belts: All seats must have a seat belt, but there is no strict requirement for a 3-point seat belt.
• Vehicle Dimensions: A 1% deviation from specified dimensions is acceptable to accommodate the latest vehicle models, provided they are similar and meet the "a. Model" specification. The "Four Door Sedan" body style is mandatory, and vehicles exceeding 4375 mm to meet this are considered similar and acceptable.
• Spare Tire: A "space-saver" wheel in exceptional condition is acceptable in lieu of a full-size spare, provided a full-size tire replacement is issued within 24 hours.
• Engine Displacement: Smaller engine displacements than the specified minimum (2143 cc) will be deemed technically unacceptable unless current industry standards reflect this displacement while meeting the "current or prior year model" requirement.
• Payment Processing: Payment will be via Government-Wide Purchase Card (GPC). Unit Price and Total price must be all-inclusive of any credit card fees or surcharges.

Several sections of the SOW and RFQ have been revised to reflect these clarifications, including requirements for vehicle age, quantity, delivery, dimensions, and spare tires. The clarification on payment processing also impacts how vendors should quote pricing.

Amendment / Modification

• Amendment 05 was issued on April 01, 2026.

• This amendment includes further responses to submitted RFIs (Requests for Information) and revisions to the Statement of Work (SOW).

• Statement of Work (SOW)

• No explicit impact on proposal deadlines or submission requirements is mentioned, but bidders should review the revised SOW and RFI responses.

Amendment / Modification

Amendment 04 was issued on April 1, 2026. This amendment includes further responses to submitted RFIs and revisions to the Statement of Work (SOW).

• Statement of Work (SOW)

Vendors are required to acknowledge all amendments in writing with their quotation submittal.

Statement of Work (SOW)

To provide vehicle rental services for the Oversight and Support Group - Australia (OSG-A) at Canberra, Australia.

• Provide 2 four-door sedans, 1 eight-to-fifteen passenger van, and 1 cargo van.

• Vehicles must be current or prior model year with less than 40,000 km, in good quality and safe operating condition, and comply with Australian law.

• Vehicles must be registered, insured (including Compulsory Third-Party Personal Injury Insurance), and have an excess deductible of A$1,000.00 for comprehensive insurance.

• Drivers must be above 21 years old.

• Deliver vehicles within 7 calendar days of contract award to 82 Northbourne Ave, Braddon, ACT 2612, Australia, unless an alternate location is agreed upon.

• Vehicles must meet manufacturer's standards for safety (seat belts, rear-view mirrors, backup camera, etc.), heating/air conditioning, and tires (new or exceptional condition, with a full-size spare).

• Windows must be tinted as allowed by local laws.

• Vehicles must include a lug wrench, jack, road safety kit, and fire extinguisher.

• Contractor is responsible for all maintenance, including parts and labor for fair wear and tear.

• Vehicles must be replaced after 100,000 KM, unless waived by the Contracting Officer for exceptional condition.

• Loaner vehicles of equal or greater quality must be provided within 24 hours if a primary vehicle is unavailable.

• Vehicle towing and recovery services must be available 24 hours a day.

• Contractor must provide points of contact and a Contract Manager available during local business hours.

• Contract is a base year plus four option years, with a potential 6-month extension, not to exceed 66 calendar months.

• Place of performance is Canberra, Australia.

• Vehicles are returned to 82 Northbourne Ave, Braddon, ACT 2612, Australia.

• Joint inspections will be conducted at delivery and pick-up.

• Government is responsible for operator care (fluids, tire pressure, lights) but contractor must correct any discrepancies.

• Government is responsible for loss or damage due to negligence or fault of the Government, except for normal wear and tear.

• Contractor is liable for loss or damage resulting from their fault, negligence, or wrongful act.

• Payment will be processed monthly via Government-Wide Purchase Card (GPC/Credit Card) or Wide-Area Workflow.

Questions & Answers / Clarifications

This document contains responses to bidder inquiries (Requests for Information - RFI) regarding the solicitation for vehicle leases.

• Vehicle Age: Current or prior year models with less than 40,000 km are acceptable, overriding the previous requirement for vehicles less than six months old. Attachment 01 (SOW) has been revised.
• Vehicle Quantity: The requirement is for one 8-15 passenger van and one cargo van. The SOW and RFQ have been revised to correct an inconsistency.
• Delivery Location & Timeline: Vehicles must be delivered to 82 Northbourne Ave, Braddon, ACT 2612, Australia, within 7 calendar days from the contract award date. The SOW has been revised.
• Bidder Eligibility: A US-headquartered business with international operations can bid, provided they meet SOW requirements, potentially with a local fleet operator partner.
• Seat Belts: All seats must have a seat belt, but there is no strict requirement for a 3-point seat belt specifically.
• Vehicle Dimensions: Dimensions can be approximately 1% different from specifications to accommodate the latest vehicle models, provided they are similar and meet the "a. Model" specification.

Several key requirements, including vehicle age, quantity, and delivery details, have been clarified and revised in the SOW and RFQ. Bidders should review these updates carefully.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for vehicle rental services for the Oversight and Support Group - Australia (OSG-A) at Canberra, Australia.

• Provide 2 four-door sedans, 1 8-15 passenger van, and 1 cargo van.

• Vehicles must be current or prior model year with less than 40,000 km.

• All vehicles must be registered in compliance with Australian law, have compulsory third-party personal injury insurance, and comprehensive car insurance with an excess not exceeding A$1,000.00.

• Drivers must be above 21 years old.

• Vehicles must be in good quality, safe operating condition, and comply with Australian law, free of excessive soil, rust, and damage.

• Specific vehicle specifications are detailed in the Appendix for sedans, 8-15 passenger vans, and cargo vans.

• Contractor is responsible for all maintenance, including parts and labor for fair wear and tear.

• Vehicles must be replaced after 100,000 KM, or sooner at the Contracting Officer's discretion.

• Provide loaner vehicles of equal or greater quality if a primary vehicle is unavailable for more than 24 hours.

• Provide 24-hour vehicle tow/recovery service for disabled vehicles.

• Designate a Contract Manager available during Australian Eastern Daylight Time business hours.

• Vehicles must meet manufacturer's standards for safety, heating/air conditioning, and tires.

• Tires must be new or in exceptional condition, with a full-size spare.

• Windows must be tinted as allowed by local laws.

• Vehicles must be delivered within 7 calendar days from contract award date.

• Joint inspections will be conducted at delivery and return.

• Contract is a base year plus four option years, with a potential 6-month extension, not to exceed 66 calendar months.

• Delivery location: 82 Northbourne Ave, Braddon, ACT 2612, Australia, unless an alternate location is agreed upon.

• Return location: Same as delivery, unless otherwise agreed.

• Government is responsible for operator care (checking fluids, tire pressure, lights, etc.).

• Government is responsible for loss of or damage to rental vehicles due to normal wear and tear, or negligence of the contractor, its agents, or employees.

• Contractor is liable for loss, damage, injury, or death resulting from the contractor's fault, negligence, or wrongful act.

• Payment will be processed monthly via Government-Wide Purchase Card (GPC/Credit Card) or Wide-Area Workflow.

Questions & Answers / Clarifications

This document contains responses to a Request for Information (RFI) regarding vehicle requirements, clarifying inconsistencies and updating the Statement of Work (SOW) and Request for Quotation (RFQ).

• Vehicle Age: Current or prior year models with less than 40,000 km are acceptable, superseding a previous requirement for vehicles less than six months old. Attachment 01 (SOW) has been revised.
• Vehicle Quantity: The requirement is for one 8-15 passenger van and one cargo van, not two cargo vans as previously indicated in the CLIN schedule. The SOW and RFQ have been revised.
• Delivery Date: Vehicles are required within 7 calendar days from the contract award date, to be delivered to 82 Northbourne Ave, Braddon, ACT 2612, Australia. The SOW has been revised to reflect this.

The clarifications and revisions to the SOW and RFQ may impact bidder understanding of vehicle specifications, quantities, and delivery timelines. Bidders should review the revised documents.

Amendment / Modification

This document is Amendment 03 to Solicitation FA523426Q0003. It incorporates further responses to submitted RFIs and revisions to the Statement of Work (SOW) as a result of those RFIs.

• Statement of Work (SOW)

Vendors are required to acknowledge all amendments in writing with their quotation submittal.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products/services, specifically for long-term rental cars. The acquisition is being conducted in accordance with FAR Part 12. Offers are being requested via this announcement, and a separate solicitation will not be issued. The procurement is for the Oversight Support Group – Australia.

• Rental of various types of vehicles, including:

  • Two (2) x Four Door Sedans (5 PAX, 2WD, 4x2, Right Hand Drive)
  • One (1) x Cargo Van (2WD, 4x2, Right Hand Drive, Diesel or Gasoline Engine Driven)

• All vehicles are to be Right Hand Drive.

• Rental duration for all listed vehicles is 12 months.

• An extension of services option is available for 6 months.

• All vehicles are to be provided in accordance with Attachment 01 – Statement of Work (SOW).

• Contract type: Firm Fixed Price.

• Period of Performance: Not explicitly stated, but rental periods are in months.

• Estimated Value: Not stated.

• Quotes are due by 07 April 2026 at 2:00 PM Australian Eastern Standard Time (AEST).

• Questions/Requests for Information are due by 01 April 2026 at 2:00 PM Australian Eastern Standard Time (AEST).

• Offers will be evaluated on a best-value basis, considering technical acceptability and lowest price.

• The government intends to award without discussions, so initial offers should contain the best terms.

• Quotes must be submitted via email only. Faxed or mailed submissions will not be accepted.

• Vendors must acknowledge all amendments in writing with their quotation submittal.

• This acquisition is solicited as full and open and is NOT set-aside for small business concerns.

• NAICS Code: 532111 (Size Standard: $47M).

• Procurement is subject to the World Trade Organization Government Procurement Agreement (WTO GPA) and the Australia Free Trade Agreement (FTA).

• Suppliers from WTO GPA member countries and FTA partner countries are eligible.

• Domestic preference rules, including the Buy American Act, are waived.

• Vendors not registered in SAM.gov must complete Attachment 03 - 889 Representation Form to be eligible for award.

• Amendments 01 and 02 have been issued to incorporate attachments and address RFI responses and SOW changes.

• Deliveries are Free on Board (FOB) Destination.

• Payment methods include Government-Wide Purchase Card (GPC) / Credit Card and Wide-Area Work Flow (WAWF).

Form / Attachment / Pricing Sheet

This document is the National Defense Authorization Act (NDAA) Section 889 Representation form. It requires offerors to represent whether they provide or use "covered telecommunications equipment or services" as defined by FAR 52.204-25. This is a mandatory representation for certain federal procurements.

• Merchant Registration: Confirmation of active SAM.gov registration and the date of FAR 52.204-26.
• Offeror Information: Company Name, Address, Owner/Representative Name, Contact Information, Unique Entity ID, Cage Code, and SAM Registration Expiration Date.
• FAR 52.204-26 Representation: Offerors must indicate whether they:
  • Provide covered telecommunications equipment or services.
  • Use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.
• Disclosure Instructions: Guidance on where to find additional documentation requirements if the offeror represents that they provide or use covered telecommunications equipment or services.

This form is critical for bidders to complete accurately. Failure to provide the required representation may impact their ability to be considered for award. Bidders must ensure their SAM.gov registration is current and understand the definitions and implications of "covered telecommunications equipment or services" as outlined in the referenced FAR clauses.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide vehicle rental services for the Oversight and Support Group - Australia (OSG-A) at Canberra, Australia.

• Provide two (2) four-door sedans, one (1) 8-15 passenger van, and one (1) cargo van.

• Vehicles must be current or prior model year with less than 40,000 km.

• Vehicles must be registered and insured in compliance with Australian law, with a minimum Comprehensive Car Insurance excess of A$1,000.00.

• Drivers must be at least 21 years old.

• Vehicles must be in good quality, safe operating condition, and comply with Australian law, free of excessive soil, rust, and damage.

• Specific vehicle specifications are detailed in the Appendix for sedans, 8-15 passenger vans, and cargo vans.

• Vehicles must meet manufacturer's standards for safety, heating/air conditioning, and tires (new or exceptional condition, with a full-size spare).

• All general items (windows, floor mats, lug wrench, jack, road safety kit, fire extinguisher) must meet manufacturer's standards.

• Contractor is responsible for all maintenance, including parts and labor for fair wear and tear.

• Vehicles must be replaced after 100,000 KM, unless waived by the Contracting Officer for exceptional condition.

• Replacements must be provided within 24 hours if a primary vehicle is unavailable for more than 24 hours; loaner vehicles must be of equal or greater quality.

• Towing and recovery services must be available 24 hours a day for disabled vehicles.

• Contractor must provide points of contact and a Contract Manager available during specified business hours.

• Government is responsible for operator care (fluids, tire pressure, lights) and re-fueling.

• Government is responsible for loss or damage due to negligence, except for normal wear and tear.

• Contract is a base year plus four option years, with a potential 6-month extension, not to exceed 66 calendar months.

• Vehicles are to be delivered to 82 Northbourne Ave, Braddon, ACT 2612, Australia, unless an alternate location is agreed upon.

• Vehicles are to be returned to the same address upon conclusion of the contract.

• Joint inspections will be conducted at delivery and return.

• Contractor is liable for actions or claims resulting from their fault, negligence, or wrongful act.

• Government reserves the right to repair damages caused by Government negligence at Contractor-authorized facilities.

• Payment will be processed monthly via Government-Wide Purchase Card (GPC/Credit Card) or Wide-Area Workflow.

Amendment / Modification

Amendment 01, issued on March 30, 2026, incorporates Attachment 03, which includes responses to RFIs and changes to the Statement of Work (SOW) as a result of those RFIs.

• Attachment 03 (RFI Responses and SOW Changes)

This amendment may impact proposal requirements or submission details due to the SOW changes. Vendors should review Attachment 03 carefully.

Questions & Answers / Clarifications

This document provides a response to a vendor's Request for Information (RFI) regarding vehicle age requirements.

• Vehicle Age Requirement: The initial requirement for vehicles to be less than six (6) months old is not mandatory for technical acceptability. Newer model vehicles in excellent condition, even if exceeding six months in age, may be considered acceptable.
• Market Adjustment: To accommodate market conditions, current or prior year models with less than 40,000 km are now acceptable.

Attachment 01 – SOW has been revised to reflect this change in vehicle age and mileage requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide vehicle rental services for the Oversight and Support Group - Australia (OSG-A) at Canberra, Australia.

• Provide 2 four-door sedans, 1 8-15 passenger van, and 1 cargo van.

• Vehicles must be registered in Australia, insured, and meet specific safety and condition requirements.

• Contractor is responsible for all maintenance, including parts and labor for fair wear and tear.

• Replace vehicles after 100,000 KM, or sooner if out of commission.

• Provide loaner vehicles if primary vehicles are unavailable for more than 24 hours.

• Offer 24-hour vehicle tow/recovery service.

• Designate points of contact and a Contract Manager available during local business hours.

• Vehicles must be in good quality and safe operating condition, complying with Australian law.

• Exterior and interior must be free of excessive soil, rust, and damage.

• Vehicles must meet manufacturer's standards for safety, heating/AC, and tires.

• Maintenance must address fair wear and tear, including replacement of parts like wipers, tires, and fluids.

• Vehicles must be replaced after 100,000 KM unless waived by the Contracting Officer.

• Contract is a base year plus four option years, with a potential 6-month extension, not to exceed 66 calendar months.

• Vehicles to be delivered to 82 Northbourne Ave, Braddon, ACT 2612, Australia, unless an alternate location is agreed upon.

• Return of vehicles at contract conclusion will be from the same address.

• Driver must be above 21 years old.

• Comprehensive car insurance excess (deductible) should be A$1,000.00.

• Vehicles must be less than six months old at the time of delivery.

• Specific vehicle specifications are detailed in the Appendix, including dimensions, seating, accessories, and maintenance manuals.

• Government is responsible for operator care (checking fluids, tire pressure, lights) and re-fueling.

• Government is responsible for loss or damage due to negligence, except for normal wear and tear.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial products/services, issued as a Request for Quote (RFQ) under FAR Part 12. The U.S. Oversight Support Group – Australia is seeking to acquire long-term rental cars. This announcement serves as the only solicitation; a separate written solicitation will not be issued. The acquisition is solicited as full and open, not set-aside for small businesses. It is subject to the World Trade Organization Government Procurement Agreement (WTO GPA) and the Australia Free Trade Agreement (FTA), making suppliers from these countries eligible to compete. Domestic preference rules, including the Buy American Act, are waived.

The core requirement is the long-term rental of various vehicles, including:

• Two (2) x Four Door Sedans (5 PAX, 2WD, 4x2, Right Hand Drive)
• One (1) x Cargo Van (2WD, 4x2, Right Hand Drive, Diesel or Gasoline Engine Driven)

These vehicles are to be provided in accordance with the attached Statement of Work (SOW).

• The contract will be a Firm Fixed Price type.

• The period of performance for the listed items is 12 months.

• The government may require continued performance under FAR 52.217-8 (Option to Extend Services) for up to 6 months.

• Quotes are due by 07 April 2026 at 2:00 PM Australian Eastern Standard Time (AEST).

• Questions/Requests for Information are due by 01 April 2026 at 2:00 PM AEST.

• Offers must be submitted via email only; faxed or mailed submissions will not be accepted.

• Offers will be evaluated on a best-value basis, considering technical acceptability and lowest price.

• The government intends to award without discussions, so initial offers should represent the best terms.

• Vendors must acknowledge acceptance of the solicitation's terms and conditions or list any exceptions.

• This acquisition is solicited as "Full and Open."

• Suppliers from WTO GPA member countries and FTA partner countries are eligible.

• All deliveries must be Free on Board (FOB) Destination.

• Applicable FAR/DFARS provisions and clauses are included and are the responsibility of the offeror to be familiar with.

• Payment will be made via Government-Wide Purchase Card (GPC), Wide-Area Work Flow (WAWF), or other authorized methods. Inability to process payment via GPC or WAWF may result in ineligibility for award.